SERVICE AREA
#3 – SNOWBIRD
BOARD OF
TRUSTEES MEETING MINUTES
December 9th, 2024
9567 E. By-Pass Road
Snowbird, Utah 84092
ATTENDEES:
Dave
Richards, Chairman
Chris Bremer, Vice Chairman
Tom Prosek,
Trustee
Kasey
Carpenter, General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by
Chairman Richards at 12:03 pm.
Public
hearing open @ 12:03pm
Amendment of
the 2024 Salt Lake County Service Area #3 and 2025 Budget hearing and approval - Mr. Carpenter stated he and Ms. Alderin have updated some of the
actual costs since the November meeting but there are no big changes to the
2024 budget numbers. Mr. Carpenter mentioned one thing to note in the direct
costs section is he has separated the 6080-water purchased account and the 6090-snowmaking
water account to better track the actual costs moving forward. Mr. Carpenter
moved on to discuss labor costs for 2024 are under budget by about $2000.00 and
a 5% wage increase is in place for 2025. Mr. Carpenter asked the board if any
further discussion on wages was needed after the wage comparisons sent by Ms.
Alderin after the November meeting, Chairman Richards had no further comment
and Trustee Prosek commended the team for being able to increase the budget
with no increased cost to the customer. Mr. Carpenter discussed the current 2024
operating costs are under budget and an increase of approximately 40,000.00
dollars for the 2025 operating budget to account for the continued rise in
supply costs. Trustee Prosek asked two questions, first regarding the Training
and safety budget line as to why it is under budget for 2024 but shows an
increase for 2025. Mr. Carpenter answered that we intend to have Mr. Brindle
get his cross-connection certification this year and potentially looking to
attend a new conference. The second question concerned the Service Areas snowmaking
water costs and the multiplier for water loss given to the Service Area #3 by
Salt Lake City Public Utilities. Mr. Carpenter stated 18% is the multiplier and
the budget number is based off of the 80 million gallons allotted each year by
Salt Lake City Public Utilities to Snowbird but could increase if Snowbird
requests additional snowmaking water. Mr. Carpenter briefly discussed the 2024
completed projects and the 2025 projected capital budgets. Chairman Richards
inquired on the 2025 Capital project, Master planning/Condition assessment. Mr.
Carpenter explained it will be used to assess the Service Areas main sewer pipe
infrastructure conditions and help give us a better idea on longer-term
planning. Mr. Carpenter stated there is no rate increase for the 2025 budget
and reviewed the 2025 income section which is similar to the 2024 budget with a
few exceptions, no planned connection fees, a slight increase to the Town of
Alta water system fees and a slight decrease to the PTIF account interest
rates. With no further questions Chairman
Richards made a motioned to approve Resolution 2024-2 amendment of the 2024
budget and adoption and certification of the 2025 budget. Vice Chairman Bremer seconded the motion, and the motion was
carried. A copy of the 2024 amended and 2025 approved budgets are attached for
review.
Public
hearing closed @ 12:22pm
Meeting Minutes approval
–With no questions
or comments Trustee Prosek motioned to approve the
minutes from the November 18th, 2024 board meeting. Vice Chairman Bremer seconded
the motion and it carried unanimously. A copy of the minutes are
attached for review.
2025 Annual
Meeting Schedule discussion- The Board
briefly discussed the proposed 2025 Annual Meeting Schedule for Service Area
Meetings in which regular board meetings are held every third Monday of the
month, with the exception of the January, February and June meetings which will
be held the 3rd Tuesday of the month and the December meeting, held
the second Monday of the month due to the public hearing for the budget
process. General consensus was this schedule will work. Mr. Carpenter stated in
the event of a conflict with trustee schedules, to notify the Service Area with
sufficient notice. Chairman Richards made a motion approving the 2025 Annual
Meeting Schedule. Trustee Prosek seconded the motion and the motion carried. A
copy of the 2025 Annual Meeting Schedule is attached to the minutes.
Discussion of the updated Town of Alta
Interlocal Service Agreement contract draft – Mr.
Carpenter briefly reviewed the original agreement from December 1990. Since the
original agreement resolutions have been the renewal process every 2 years. Mr.
Carpenter stated the Town of Alta requested to draft an updated contract to be
more in line with current state codes and verbiage. Mr. Carpenter briefly went
through the changes of the contract with the board. Stating the 2 larger
changes being the Payment for service section, in which it is stated the Town
of Altas contract rate shall increase 3% annually January 1st each
year, unless discussed before November 15th annually. And the
insurance indemnification to which each party now indemnifies themselves. Mr.
Carpenter stated a copy of this draft contract has been sent to Fabian Van Cott
the Service Area #3 lawyer for review. Chairman Richards stated the
discussion/approval will be tabled until the review is completed by the lawyers
and be added to the January 21st meeting agenda. A copy of the
original and updated interlocal draft agreement are attached for review.
SYSTEMS
OPERATIONS AND DEVELOPMENT-
Town of Alta
cross tow water loop – Mr. Carpenter discussed he met with the Town of
Alta administration and Hanson Allen & Luce engineers and briefly reviewed
the 30% design drawings for the cross tow pipeline
project for summer 2025. Mr. Carpenter stated he will continue to work with the
town on this project and keep the board informed of changes.
Town of Alta
Lead service line inventory – Mr. Carpenter stated he has received a
letter from the Division of Drinking Water that the lead service line inventory
has been reviewed and approved.
Snowbird Mid
Gad restaurant construction –Mr. Carpenter stated that the
temporary plan approval for the Snowbird tank has been given with the venting exception
by the Division of Drinking water. Mr. Carpenter discussed Snowbird is still
waiting for the approval on the chlorination system for the spring from the
division of drinking water due to the divisions concerns of potential of total
organics. Mr. Carpenter stated the source has been tested for disinfection
byproduct and we are still waiting for those results and the next steps from
the division of drinking water.
SA3 Lead
service line inventory – Mr. Carpenter stated he has received a
letter from the Division of Drinking Water that the lead service line inventory
has been reviewed and approved.
Snowbird
Creekside water use – Mr. Carpenter stated he has been in discussions with
Mr. Mahak from Snowbird concerning the water usage at the Creekside lodge which
is outside of our service boundaries and is allotted a strict 80 thousand
gallons a month per contract. Mr. Mahak from snowbird is worried that the usage
with Mid Gad restrooms being closed for the season will affect the amount of
water used at Creekside. Mr. Mahak attempted to get an exception from Salt Lake
City for this season’s water use to which Salt Lake City said no exceptions
will be made. Mr. Carpenter and Mr. Mahak are working together to help
determined the best way to stay within their water use limits.
Wasatch
Drain Tunnel treatment plant sludge – Mr. Carpenter stated that 3 ˝ 55-gallon
barrels of the treatment plant backwash sludge has been tested and picked up
for disposal by E.T. Technologies which occurs every 3 years on average.
Treasurer’s
Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet
Previous Year Comparison report through November 30th, 2024, and the Profit and Loss Budget vs. Actual January 1st,
2024, through November 30th, 2024. These reports are emailed to
members of the Board prior to the Board meeting for their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated November 15th through
December 5th, 2024,
as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by
the office manager. Vice Chairman Bremer made a motion to approve. Trustee
Prosek seconded the motion and it carried unanimously. Copies of the approved
check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:02 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Chris Bremer/Vice
Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________