SALT LAKE COUNTY

SERVICE AREA #3 – SNOWBIRD

BOARD OF TRUSTEES MEETING MINUTES

May 19th, 2025

9567 E. By-Pass Road

Snowbird, Utah 84092

ATTENDEES:              

                                    Dave Richards, Chairman

                                    Chris Bremer, Vice Chairman

                                    Tom Prosek, Trustee

                                    Kasey Carpenter, General Manager/Treasurer   

Bryauna Alderin, Office Manager/Clerk

John Brindle, System Operator

                                       

The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Trustee Prosek at 12:03 pm.

 

Meeting Minutes approval – With no changes or corrections. Vice Chairman Bremer motioned to approve the minutes from the April 21st, 2025, board meeting. Chairman Richards seconded the motion, and it carried unanimously. A copy of the minutes is attached for review.

 

9840 S. Martha Rd. property update – Mr. Carpenter discussed in the last meeting that he has been in contact with Fabian Van Cott attorney, Mrs. Anderson concerning the property at 9840 s. Martha Road and its owners paying property tax to Salt Lake County tax assessor’s office and the Service Area #3 receives a portion of those taxes. Mrs. Anderson confirmed through the SLC County tax assessor’s office that the property is outside the Service Area district boundaries. Mr. Carpenter explained in a strange twist, Ms. Alderin received a phone call from Ms. Westerman from the SLC county assessors’ office a couple of days after Mrs. Anderson’s confirmation. Ms. Westerman was inquiring if 9840 S. Martha Rd was within Service Area #3 boundaries, Ms. Alderin explained that the Service Area #3 was the one questioning the tax assessment. Mrs. Westerman stated the assessor’s office did not have any maps of our service boundaries on file. Ms. Alderin emailed all the maps and documents showing meets and bounds of the Service Area #3. Mr. Carpenter stated after the Service Area #3 maps and documents were sent, we received an email and map from the SLC tax assessor’s office via the SLC Surveyors’ office showing the property lies outside the Service Area #3 boundary. Mr. Carpenter stated Ms. Alderin reached out to the assessor’s office to see if there are any other steps the Service Area needs to take, and she has not received a call back as of this meeting. Mr. Carpenter and Ms. Alderin met with Mrs. Anderson to discuss all this information and as our lawyer, her stance is the Service Area is tied to our boundaries and the water contract with Salt Lake City, which clearly states we cannot provide water outside our service boundary. Mr. Carpenter stated there is a possibility of having to repay a portion of the taxes collected with a 4-year statute of limitations. The Board members asked Mr. Carpenter to have our lawyer Mrs. Anderson draft a letter with all compiled information stating this property is outside our boundary and send it to Mr. Weil. The board also indicated any further communication on this matter will be done through our attorneys at Fabian Van Cott.

 

SYSTEMS OPERATIONS AND DEVELOPMENT-

 

Town of Alta Hellgate area water leak- Mr. Carpenter stated he and Mr. Brindle found the leak using geo phones and located it between the Hellgate condominiums and the West Peruvian subdivision in the shoulder of the main highway. Mr. Carpenter explained the leak was found on a lateral water line that was unknown to the Service Area #3, off the 6-inch main water line. The lateral is connected to a house that was there before the water line was installed in the subdivision road. Mr. Carpenter had Newman Construction come up to assist with the repair. Mr. Carpenter stated it was a quick one-day repair, and the Bay City treatment plant is back to normal pumping and using less water.

 

Town of Alta Water system capital improvement plan – Mr. Carpenter stated the draft capital improvement plan for the water system is completed. Mr. Carpenter went through some key points in the plan.

-          The Town of Alta currently has 861 existing residential connections. Based on the contracted water the Town of Alta gets from Salt Lake City, the total build out is 1030 residential connections, with approximately 169 residential connections left.

-          The Town of Alta’s existing water storage is deficient. There is a 365-thousand-gallon tank and a 10-thousand-gallon tank. The Town of Alta is .27 million gallons short of what should be in storage. It is recommended to build a ˝ million-gallon storage tank soon.

-          Cross-tow water line loop connection, which is being done this summer.

-          Connecting West Peruvian subdivision to Hellgate subdivision to connect the two.

-          Replace approx. 1400 ft. of 6” asbestos concrete piping with 8” HDPE piping.

Trustee Prosek asked if this summer’s cross-tow water loop connection would help in fixing the water storage deficiency, Mr. Carpenter stated, “No”. The current recommendation to correct the fire storage deficiency will be to build a new storage tank, the loop will create better fire flows in the Albion basin area.

 

Town of Alta Sewer system capital improvement plan – Mr. Carpenter briefly reviewed the draft capital improvement plan for the sewer system is complete. Mr. Carpenter stated there are two sections that are recommended to be replaced within 5 years. Starting with one that is known to us is the 765ft in the Goldminers parking lot that has a sag in the pipe, a 420ft section of pipe between West Peruvian and the Hellgate and replacing 1300 feet of pipe with 10” pipe in the Grizzley subdivision area. Mr. Carpenter stated the total approximate cost is 1.3 million dollars to replace/repair the recommendations.

 

Town of Alta Bay City Grizzley pump failed – Mr. Carpenter stated there was an issue with one of the two Grizzley pumps that deliver water to the Grizzley tank. Mr. Carpenter explained he and Mr. Brindle replaced the pump with a spare that was on hand. The failed pump had a disintegrated impeller. A new spare pump has been ordered and received by Alta.

 

Town of Alta cross tow water line project – Mr. Carpenter stated that the 18-inch snowmaking pipe and 10-inch water line pipe has begun to arrive for the project, Alta Ski lift Co. is staging pipe in the Goldminers parking lot and will start the long fusing process as they wait for spring snow melt. With the plan to start digging around the end of June.

 

Alta Ski Lift company Albion Lodge expansion project – Mr. Carpenter stated the construction has started for the expansion. Mr. Carpenter stated he spoke with the foreman from Big D Construction about capping the existing fire hydrant east of the day lodge, this should be done Thursday this week.

 

Town of Alta Badger remote water meters- Mr. Carpenter stated the remote meter project installation has resumed. Mr. Carpenter and Mr. Brindle installed the remote water meter at the Snow Pine lodge in 30 minutes with no issues. Mr. Carpenter stated the Rustler lodge is next on the schedule.

 

Wasatch Drain Tunnel Co Gen cooling line – Mr. Carpenter and Mr. Brindle installed the last pieces on the Co Gen cooling line from the 2024 tunnel pipe replacement project. Mr. Carpenter explained that the line had to be drained to the cliff lodge, so the replacement was postponed after snowmaking, a slower time around the resort, and in conjunction with Co Gens schedule.

 

2024 Audit Preparation– Mr. Carpenter stated Gilbert & Stewart, the Service Area’s Auditor’s, were on site to perform the 2024 Audit last week for one day. The final audit report will be ready for review mid-June and Mr. Stewart will be at the June 17th board meeting to present the audit and answer any questions.

 

SA3 Capital Sewer planning w/Aqua engineering- Mr. Carpenter stated he met with Mr. Hawks to discuss the SA3 capital improvement planning for the sewer collection system. Mr. Hawks is going to write up a scope of work and a rate study with the goal of having it completed by the end of the year to help plan for the following year’s sewer capitals.

 

2025 Sanitary Survey – Mr. Carpenter stated we have the Service Area #3, the Town of Alta’s and Mid Gad sanitary surveys scheduled for the end of June. This is an audit of the water systems conducted by the State of Utah every 3 years. Mr. Brindle and Mr. Wilz will be going through the systems to verify we are ready for the survey.

 

SA3 and Town of Alta Reservoir inspection and cleaning- Mr. Carpenter has received quotes for the Service Area #3 and Town of Alta for reservoir inspection and cleaning. Mr. Carpenter is waiting for access to all reservoirs to get on the schedule.

 

Valet pump station PLC replacement – Mr. Carpenter met with Mr. Taylor from SKM, Inc. to finalize the pricing for the new pumphouse PLC. When the costs were estimated last year for budget purposes Mr. Taylor estimated $50,000. Mr. Carpenter explained that Mr. Taylor has completed the engineering for the PLC. The price has increased to $66,000, due to price increases on components and additional electrical installation work to be done by Total Power and Control. Mr. Carpenter stated the PLC should be built and installed by the end of summer.

 

SA3 EPA required PFAS/Lithium testing – Mr. Carpenter stated the Town of Alta was sampled last month with no results as of this meeting. SA3’s EPA PFAS sample kits for the Service Area #3 arrived on Friday and Mr. Brindle gathered the first round of samples and mailed them before today’s meeting.

 

AWWA Conference in Denver Colorado – Mr. Carpenter stated he and Ms. Alderin will be attending the American Water Works Association conference, June 9th – 12th in Denver, Colorado.

 

Trustee Election Declaration June 2nd – June 9th, 2025 – Ms. Alderin stated Candidate election declaration period is June 2nd through the 9th during regular business hours. Mr. Brindle will fill in as clerk for Ms. Alderin on the 9th of June.

 

Treasurer’s Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison report through April 30th, 2025, and the Profit and Loss Budget vs. Actual January 1st, 2025, through April 30th, 2025. These reports are emailed to members of the Board prior to the Board meeting for their review.

 

Approval of Bills paid – Trustee Prosek asked for clarification on Mr. Hanson’s Medicare supplemental through PEHP, that we are paying the supplement and not his Medicare, which is correct. Chairman Richards asked what the Amtrak credit card charges are, Mr. Carpenter stated he and Ms. Alderin will be taking the Amtrak train to the AWWA conference in Denver as it was the cheapest travel option. Approval of the bills listed on the check detail dated April 18th, through May 15th, 2025, as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by the office manager. Vice Chairman Bremer made a motion to approve. Chairman Richards seconded the motion, and it carried unanimously. Copies of the approved check detail are attached to the minutes.

 

Adjournment - With there being no further business, Trustee Prosek adjourned the meeting at 12:58 pm.

 

Salt Lake County Service Area #3-Snowbird                                      

 

__________________________________________________

Tom Prosek/Trustee

 

ATTEST: ________________________________________

Bryauna Alderin/Clerk

 

 

DATE: ____________________________________________