SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
April 17th,
2023
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek, Vice Chairman
Chris
Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Kasey
Carpenter, Asst. General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Vice
Chairman Prosek at 12:04 pm.
MEETING MINUTES APPROVAL – Vice Chairman
Prosek asked for a motion to approve the minutes from the March 20th,
2023, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded
the motion and the motion carried unanimously. A copy of the minutes is
attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
CHALLENGES –
SNOW & ROAD CLOSURES – Mr. Carpenter discussed the large
amounts of snow received and extended road closures as a result so far this April.
Mr. Carpenter stated he and Ms. Alderin stayed for the 5-day closure the first
week of April and he and Mr. Brindle stayed the next week’s 4-day closure. Mr.
Carpenter stated it’s been challenging and a bit of survival mode, lots of
spring cleaning but no major disasters and everyone was safe. Thank you all.
CHLORINE
ANALYZER – Mr. Carpenter stated the new chlorine analyzer has been installed in
the Wasatch drain tunnel. Mr. Carpenter stated the old chlorine analyzer is
going to be installed at the Peruvian reservoir so chlorine residuals can be
monitored from the office computers.
WASATCH
DRAIN TUNNEL INVENTORY – Mr. Carpenter and Mr. Brindle have
started the inventory of valves and some actuators in the tunnel to plan for the
ordering of replacements. Mr. Carpenter stated that the plan is to start the
project once the Peruvian spring has enough water flow to support demand.
NEW UTILITY LOCATOR
QUOTES– Mr. Carpenter discussed the 2 quotes received from Intermountain Sales
Inc. for a new utility locator. Mr. Carpenter stated he spoke with a salesman
at the RWAU conference in March. SA3 budgeted $8000 capital money for this
purchase. Mr. Hanson stated that with the updated GIS program that we have been
working on with Snowbird, the more expensive locator would be our best option. Quotes
are attached to the minutes for review.
COTTONWOOD
IMPROVEMENT DISTRICT RATE INCREASE - Mr. Carpenter stated an email was
received from Mr. Evans the CFO at Cottonwood Improvement District about a 20%
rate increase. The rate for 2023 will be $5.34 per 1000 (thousand) gallons. The
increase is due to two main factors a $1.6 million increase in costs from
Central Valley Water Reclamation Project debit service bonds to Cottonwood
Improvement District and a decrease in 12-month average flows. Mr. Carpenter
stated that this increase will put the sewer treatment budget slightly over
anticipated costs for 2023. Mr. Hanson stated that there is potential for a
2024 rate increase.
TOWN OF ALTA
POWER ISSUES – Mr. Carpenter stated that on March 29th there was an issue
with the Bay City treatment plant communicating. Mr. Carpenter stated there
have been other communication issues due to the amount of snowfall this year.
Once he and Mr. Brindle gained access to the treatment plant, they found the
problem was a loss of one leg of the 3-phase power. Rocky Mountain Power responded
and repaired the issue to Bay City power that afternoon, only to lose power
again later that evening. Mr. Hanson came up to turn breakers off to not cause further
issues at Bay City when power was restored again. Mr. Carpenter stated that the
second power outage also caused the Grizzly water system to lose power. Mr.
Carpenter stated that the Grizzly water system has a backup generator which
kicked on but quickly shut off due to lack of airflow. It was decided due to snow
fall; safety was an issue and it would be addressed in the morning. Mr.
Carpenter stated that he, Mr. Hanson and Mr. Brindle were able to access the
vault and generator with the assistance of Alta Ski Lifts Employee Rip Collins.
Mr. Carpenter stated the generator was reset and ran until the power was
restored later that afternoon.
SEASONAL
MAINTENANCE WORKER – Mr. Carpenter stated that SA3 is
hiring a seasonal maintenance work. The position is May – November 40 hours a
week non benefited. The job posting will be posted at various places.
STATE OF
UTAH TRANSPARENCY ISSUE – Ms. Alderin received a notice of
property tax being withheld due to a 2022 4th quarter transparency report
not being submitted. Ms. Alderin stated it was a data upload issue with the
states transparency website and the report has been uploaded and verified
correctly.
2022 AUDIT –
Mr. Hanson stated that our accountant Mr. Rowley from Keddington &
Christianson and Mr. Stewart from Gilbert & Stewart, the Service Area’s
Auditor’s will be on site for the audit April 25th.
TREASURER’S REPORT – Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report through March 31st,
2023, and the Profit and Loss Budget vs. Actual January 1st, 2023, through
March 31st, 2023. These reports are emailed to members of the Board
prior to the Board meeting for their review. Salt Lake County Service Area #3
prepared the financial reports.
APPROVAL OF BILLS PAID- Chairman Richards motioned to approve the
bills listed on the check detail dated,
March 17th through April 13th, 2023, as presented by Mr. Hanson, and hereby
authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded
the motion and it passed unanimously. Copies of the approved check detail are
attached to the minutes.
ADJOURNMENT- With there being no further business, Vice Chairman
Prosek adjourned the meeting at 12:52 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Tom Prosek/ Vice
Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________