SERVICE AREA
#3 – SNOWBIRD
BOARD OF
TRUSTEES MEETING MINUTES
March 17th, 2025
9567 E. By-Pass Road
Snowbird, Utah 84092
ATTENDEES:
Dave
Richards, Chairman
Chris Bremer, Vice Chairman
Tom Prosek,
Trustee
Kasey
Carpenter, General Manager/Treasurer
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:01 pm.
9840 S
Martha Road Property Discussion – Chairman Richards welcomed Mr. Matthew Weil to our meeting to
further discuss the 9840 S. Martha Road property. Mr. Weil stated he has this
property under contract to purchase to build a single-family home on the
property and is requesting water service from the board. Mr. Weil stated he has
been in the office multiple times to discuss this issue with Mr. Carpenter and
Ms. Alderin. Mr. Carpenter told Mr. Weil that the property is not within the
Service District and explained the Service Area’s boundary map and the water
supply agreement Service Area #3 has with Salt Lake City. Mr. Weil’s stated he
feels there is strong argument for the property to be included in the service district,
because the current property owner has been paying taxes to the Service Area #3
for 40 plus years, he feels the property was excluded from the Service Area’s
boundary map and the water supply agreement in error. Chairman Richard asked
Mr. Weil if he has been in contact with Salt Lake City or The Town of Alta
concerning the property. Mr. Weil answered, he stated the Town of Alta feels this
is a Service Area #3 issue. Mr. Weil stated he has also been in contact with
the Forest Service and Snowbird Resort, and he states it is a buildable lot.
Mr. Weil stated the current issue is whether the property is within the Service
Area boundary. Mr. Weil stated he is looking for a definitive answer from the
board members on whether the property should be excluded or included. Chairman
Richards stated that no definitive decision can be made today and explain to Mr.
Weil that the board members or service area employees do not have the ability
or power to change district boundary, and it would have to be a decision made
by Salt Lake City. Ms. Alderin asked a question to Mr. Weil about whether there
was any supporting documentation to negate the Service Area #3’s boundary or the
water agreement. Mr. Weil answered the property has been paying taxes to the
Service Area since the 1960’s and states he feels this property was mistakenly
left out of the survey which in turn would not be an expansion but a correction
to the Service Areas #3 boundary. Mr. Carpenter explained to Mr. Weil he
understands where Mr. Weil comes from on the property tax issue and does not
dispute the property has been paying taxes to the Service Area #3. Mr.
Carpenter stated in his opinion and according to the Service Area #3 boundary
map, Water Supply agreement and July 2024 boundary survey, the property is
excluded from the Service Area #3 district. Chairman Richards stated the
Service Area #3 will do our due diligence to contact our legal counsel regarding
property tax issues and Salt Lake City to work on what the Service Area’s next
steps will be.
Meeting Minutes approval –With no questions
or comments Trustee
Prosek motioned to approve the minutes from the February 18, 2025, board
meeting. Vice Chairman Bremer seconded the motion, and it carried unanimously.
A copy of the minutes is attached for review.
2025 State
Auditor Fraud Risk assessment – Ms. Alderin presented the Fraud Risk assessment. The 2025
assessment for Salt Lake County Service Area #3 scored 335/395 which puts the
Service Area #3 at a Low risk level for 2025. Ms. Alderin provided the Board
with updated copies of the Conflict-of-Interest Policy & Form and the
Ethical Behavior Pledge annual signature requirements for the Fraud Risk
assessment. A copy of the 2025 Fraud Risk assessment is attached for review.
2024 Municipal
Wastewater Planning Program annual report - Mr. Carpenter presented the 17-page 2024 Municipal Wastewater
Planning Program annual report to the Board. Utah Division of Environmental Quality
requires this report. Mr. Carpenter submitted the report to the Utah Division
of Environmental Quality. A copy of the report is attached to the meeting
minutes for review.
SYSTEMS
OPERATIONS AND DEVELOPMENT-
Town of Alta
cross tow water loop – Mr. Carpenter stated the Town of Alta has received
the final design plans for the project and Forest Service approval has been
obtained. The Town of Alta is currently awaiting contractor bids to review with
the engineers, town administration and Mr. Carpenter. Mr. Carpenter briefly discussed
the $905k cost estimate given by the engineers, Mr. Carpenter stated the cost
estimate is over what the town had projected. Trustee Prosek asked the cost
portion to the Service Area. Mr. Carpenter stated there is no cost to the Service
Area, we are managing the project via our interlocal agreement and will be
tracking project hours.
Alta Ski
Lift Albion Lodge expansion project – Mr. Carpenter stated Mr. Cawley from
the Town of Alta asked him to assist with plan review for the Ski lift project.
Mr. Carpenter stated there are questions regarding the water lines in the
drawings and answering Water use questions from Salt Lake City. We will
continue to work with the Town of Alta and the Ski Lift company on this
project.
Alta Bay
City filter media replacement- Mr. Carpenter stated the filter media
replacement has been ordered from Pureflow and should arrive in the coming
weeks. Mr. Carpenter stated when the new media arrives it will need to be
switched out as soon as possible as the treated water has already tested over the
Maximum contaminant level for Antimony with last month’s testing. Mr. Carpenter
has been in discussion with the Town administrators on ways to extend the
filter media life, to help mediate the rising costs of materials.
RWAU
Conference Feb 24- Feb 28th, 2025- Mr. Carpenter, Ms. Alderin
and Mr. Brindle attended the Rural water association conference in St. George
the last week of February. Mr. Brindle took the Cross Connection administrator
certification. Mr. Carpenter and Ms. Alderin attended regular classes, gained
new industry knowledge, and earned CEU’s towards current certifications. Due to
a planned power outage issue with Cogen and a fuse, the Service Area was on a
single phase for approximately 18 hours, Ms. Alderin and Mr. McGuinnes worked
to get the computers and tunnel power restored via telephone on Tuesday night.
Mr. Carpenter stated after attempting to restore computers and programs
remotely, he decided to come back Wednesday afternoon from the conference to
repair the issues left over from the extended power outage. Mr. Carpenter
stated that the biggest issue caused was our PLC in the tunnel lost programming
which caused the Cogen cooling line to manually close as an emergency feature,
which in turn would cause cooling issues for Cogen. Mr. McGuinness was able to
open the cooling line valve manually Wednesday morning while Kasey was
traveling back from St. George. After extensive troubleshooting, Mr. Carpenter,
and Mr. Taylor from SKM were able to restore the PLC software programming.
Snowbird Mid
Gad restaurant construction –Mr. Carpenter stated he has met with
Mr. Schaffer from Snowbird and Mr. Taylor from SKM multiple times to discuss
the water system and getting it connected to the Service Area’s SCADA
monitoring system, due to the unique nature of the system Snowbird is getting a
bid from SKM to finish the water portion of the project.
Service Area
#3 re-named in Smith lawsuit- Mr. Carpenter explained the Service Area
#3 through the Utah Local Government trust lawyer requested a motion to dismiss
and it was granted by the court on the 11th of March. There is a 30-day
appeal process for the filing parties and if there is no appeal we will be
removed from the lawsuit process.
2025 Salt
Lake County Clerks Election meeting- Mr. Carpenter and Ms. Alderin attended
the Municipal Elections meeting for this year’s November election. Mr.
Carpenter briefly reviewed the
2025 Interlocal Cooperation Agreement. Salt Lake County Service Area #3 has two
4-year terms up for election. Mr. Carpenter mentioned the biggest change to the
interlocal agreement is the new administration flat fee of $200.00, a change
from previous years when fees were estimated, and no fees were applied if the
municipality or district canceled their election. This fee is to help recoup
costs from work done on cancelled elections. Ms. Alderin reviewed upcoming election
information that on May 1st, 2025, the public notice of Two open
trustee positions will be posted. June 1st – 9th 2025
interested parties are welcome to the office to fill out the Declaration of
Candidacy Monday – Friday 8:00am – 4:00pm.
Snowbird
Creekside water use – Mr. Carpenter stated Creekside water use was 106
thousand gallons which exceeded the 96 thousand gallons for the month of
February, Mr. Carpenter also stated Mr. Nelson from Salt Lake City is in touch
with Mr. Mahak and Mr. Schaffer from Snowbird concerning more data collection
and solutions Mr. Carpenter has not heard any feedback from Salt Lake City
concerning this overage.
SA3 Sewer
Capital planning –Mr. Carpenter spoke with Mr. Hawks from Aqua
Engineering at the RWAU conference regarding the start of our sewer capital
improvement planning project. Mr. Hawks has estimated they will be freed up a
bit from the current projects in April or May to start on the Service Area’s
planning.
Utah Division
of Water Rights, 2024 Water use report – Mr. Carpenter discussed public water
supply use for 2024. The Annual water reports are completed for the Wasatch
Drain Tunnel, Mid Gad Spring, Peruvian Spring, and the Town of Alta. This
report was submitted in March 2025. A copy of these reports are
attached for review.
Employee
accident – Mr. Carpenter stated Mr. Brindle was involved in a minor pedestrian vs
vehicle accident last week. The incident took place on the bypass road while
Mr. Brindle was digging out fire hydrants during a significant snowstorm. Mr.
Carpenter stated we are thankful this was a learning lesson and not a serious
accident. Mr. Brindle briefly explained the incident to the board, he stated
while he was digging out a fire hydrant on the bypass road there was a 2-car
vehicle accident due to weather and slick roads. Mr. Brindle stated he was
asked to assist in shoveling one of the cars out of the snowbank when a Toyota
Tacoma came too fast around the corner, lost control and hit him with the back
end of the truck. Mr. Brindle stated he was thrown into the snowbank but was
unharmed, just shaken up from the incident. We reviewed this incident as a team
and changed necessary protocols to better protect employees while working in
inclement weather and roadways.
Treasurer’s
Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet
Previous Year Comparison report through February 28th, 2025, and the Profit and Loss Budget vs. Actual January 1st,
2025, through February 28th, 2025. These reports are emailed to
members of the Board prior to the Board meeting for their review.
Approval of Bills paid – Approval of the bills listed on the check
detail dated February 14th,
through March 13th, 2025, as presented by Mr. Carpenter, and hereby authorized and ratified
to be paid by the office manager. Vice Chairman Bremer made a motion to
approve. Trustee Prosek seconded the motion, and it carried unanimously. Copies
of the approved check detail are attached to the minutes.
Adjournment - With there being no further business, Chairman
Richards adjourned the meeting at 1:27 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________