SALT LAKE COUNTY

SERVICE AREA #3 – SNOWBIRD

BOARD OF TRUSTEES MEETING MINUTES

February 18th, 2025

9567 E. By-Pass Road

Snowbird, Utah 84092

ATTENDEES:              

                                    Dave Richards, Chairman, Absent

                                    Chris Bremer, Vice Chairman

                                    Tom Prosek, Trustee

                                    Kasey Carpenter, General Manager/Treasurer   

Bryauna Alderin, Office Manager/Clerk

John Brindle, System Operator

                                       

The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Vice Chairman Bremer at 12:02 pm.

 

9840 S Martha Road Property Discussion – Due to the absence of Chairman Richards Mr. Weil has reschedule for the March 17,2025 board meeting. Mr. Carpenter refreshed the board on the earlier discussions with Mr. Weil about the property at 9840 S. Martha Road and whether the property is within the service area water boundary. Mr. Carpenter stated we had reached out to our Lawyer at Fabian Van Cott who suggested we have a boundary survey done. The Service Area conducted a survey completed by Boundary Consultants in July 2024 and the surveyor looked at the property boundaries and the legal description of the Service Area and concluded that the 9840 south Martha Road property is outside the Service Area boundaries. Mr. Carpenter briefly discussed the other Service Area documentation and highlighted the 1990 SLC watershed ordinance which prevented any service district from expanding service boundaries. Mr. Carpenter said that the property has been paying a small amount of property tax to the service area, which is believed to be a mistake on the SLC tax assessor’s part. All service area documentation and maps can be provided for review.

 

Meeting Minutes approval –With no questions or comments Trustee Prosek motioned to approve the minutes from the January 21st, 2025, board meeting. Vice Chairman Bremer seconded the motion, and it carried unanimously. A copy of the minutes is attached for review.

 

SYSTEMS OPERATIONS AND DEVELOPMENT-

Town of Alta cross tow water loop – Mr. Carpenter discussed he again met with the Town of Alta administration and Hanson Allen & Luce engineers and reviewed the Final design drawings for the cross-tow water line project for summer 2025. Mr. Carpenter discussed the final drawings, reviewed the updated PRV with added floor and removed venting. Mr. Carpenter stated the Town of Alta is still awaiting Forest Service approval due to concerns with the PRV location. Mr. Cawley, the Alta town manager is working to collect contractor bids for the PRV placement and for final connections. Mr. Carpenter will keep the board up to date as the project moves forward.

 

Alta Bay City filter media replacement- Mr. Carpenter explained that a routine water test was over the MCL for antimony at Bay City last month and the media needs to be changed out sooner than later. Mr. Carpenter was hopeful the media would last until this summer but with antimony testing to the MCL the filter media needs to be changed as soon as possible. Mr. Carpenter is working with Mrs. Clancy, the Town of Alta administrator to get the replacement media ordered.

 

Service Area #3 – Mr. Carpenter discussed no large issues at the Service Area since the January board meeting. Mr. Carpenter stated Mr. Brindle attended the National Rural Water Conference in Washington DC at the beginning of the month with our old colleague, Mr. McIntosh. Mr. Brindle briefly discussed his time in DC, which included meeting with Utah house representatives to discuss the needs of small water districts and legislative funding.

 

Service Area #3 re-named in Smith lawsuit- Mr. Carpenter explained the Service Area #3 has again been named in a counter claim from the Smith Estate lawsuits from April 2024. Mr. Carpenter reviewed the update given by the Utah Local Governments Trust lawyer Mr. Hoole who explained that the defense counsel is aware the Service Area does not belong in the case and is working through the process of dismissal. Ms. Alderin will keep the board informed of any changes.

 

Snowbird Creekside water use – Mr. Carpenter discussed he is still working with Mr. Mahak from Snowbird concerning the water usage at the Creekside lodge which is outside of our service boundaries. Creekside is allotted 80 thousand gallons a month per the water contract with Salt Lake City. Mr. Carpenter stated January water use is at 95,900 gallons for the month just under the allowed 20% monthly overage of 96k. Mr. Carpenter stated he has not heard anything from the Division of Drinking water on the January use.

 

Snowbird Mid Gad restaurant construction –Mr. Carpenter discussed the Division of Drinking Water has given plan approval for the Mid Gad chlorination system. Mr. Carpenter stated testing requirements are the same as the rest of the Service Area #3 testing, which is 3 times weekly and monthly monitoring the spring source for potential bacterial contamination. Mr. Carpenter is working closely with Mr. Schaffer from Snowbird on moving forward with building the system.

 

2024 Annual Reporting - Mr. Carpenter has been working on the Service Area and Town of Alta annual reporting which includes the 2024 Municipal Wastewater Planning Program due in April and Annual Water use data report due in March. Mr. Carpenter hopes to have both complete for review and approval at the March board meeting.

 

2024 Audit Preparation– Mr. Carpenter stated that our accountant Mr. Rowley from Keddington & Christianson will be up at the office Mid-March working with Ms. Alderin for 2 days on preparation for the 2024 financial audit. Gilbert & Stewart, the Service Area’s Auditor’s should be up towards the end of April or early May for their part of the onsite audit.

 

RWAU Conference Feb 24- Feb 28th, 2025- Mr. Carpenter, Ms. Alderin and Mr. Brindle will be attending the Rural water association conference in St. George next week. Mr. Brindle will be taking a Cross Connection administrator certification. Mr. Carpenter and Ms. Alderin will attend regular classes to keep current certifications.

 

Treasurer’s Report – Mr. Carpenter reviewed with the Board of Trustees the Balance Sheet Previous Year Comparison report through December 31st, 2024, and the Profit and Loss Budget vs. Actual January 1st, 2025, through January 31st, 2025. These reports are emailed to members of the Board prior to the Board meeting for their review.

 

Approval of Bills paid – Approval of the bills listed on the check detail dated January 18th through February 13th, 2025, as presented by Mr. Carpenter, and hereby authorized and ratified to be paid by the office manager. Trustee Prosek made a motion to approve. Vice Chairman Bremer seconded the motion, and it carried unanimously. Copies of the approved check detail are attached to the minutes.

 

Adjournment - With there being no further business, Vice Chairman Bremer adjourned the meeting at 1:05 pm.

 

Salt Lake County Service Area #3-Snowbird                                      

 

__________________________________________________

Chris Bremer/Vice Chairman

 

ATTEST: ________________________________________

Bryauna Alderin/Clerk

 

 

DATE: ____________________________________________