SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
December 12th,, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Dan Schilling, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Systems Manager
Monica Lisenbee, Office Manager/Clerk
Tom Prosek, Trustee Elect
Kate McGuinness, Trustee Elect
PUBLIC HEARING: AMENDMENT OF THE 2017 SALT LAKE COUNTY SERVICE AREA BUDGET and 2018 BUDGET HEARING AND APPROVAL
Ms. Borgione called a public hearing at 12:02 p.m. to discuss and amend the 2017 Service Area #3 Budget and to also discuss and approve the proposed 2018 Salt Lake County Service Area #3 Annual Budget. Appropriate postings were issued to public, county and government entities. In compliance with Title 17B, Part 1 of the Utah Code, Mr. Hanson presented to the Board, Resolution 2017-5, a resolution amending the 2017 budget and adopting and approving the 2018 budget. Mr. Hanson reviewed with the trustees the 2017 amended budget as well as the 2018 proposed budget.Mr. Hanson also discussed capital expenditures for 2017 of $69,099.00 and total cash expended of $927,594.00. Mr. Hanson also advised the Board that the dollar amount for water purchased will change for 2017 because of a broken meter in the tunnel, therefore once October and November water usage is paid, the number will change from $140,000 to approximately $145,000.00. The board had no comments regarding the amended 2017 budget. Mr. Hanson then discussed the proposed 2018 budget and reviewed its highlights. The direct costs will increase $39,130.00. Operating expenses will increase $30,476.00 to include: a 2% overall employee wage increase. Capitals in 2018 at $86,000. Regarding Revenue and Income for 2018 to be $992,825.00. Mr. Hanson welcomed any discussion regarding the 2018 budget. Mr. Schilling presented wage comparison research of other government entities comparable to the Service Area and came to the conclusion that Service Area employees are compensated less than those other entities. Mr. Schilling also discussed that it is imperative the Service Area plan for the future, and implement a 2 to 6 year exit strategy plan for the current employees. Mr. Schilling also discussed the possibility of increasing salaries over the next 5 years by 6% per year. Mr. Hanson then discussed the current benefit package offered to full-time employees. A lengthy discussion ensued. Dave Richards, made a motion to approve a 6% salary increase for 2018, further the Service Area will produce a 5 year projected budget and the Board of Trustees of the Service Area will establish a plan for compensation, commensurate with industry standard looking into the future based on that projected budget, further the Service Area will establish a succession plan for a 5 year period and establish a wage scale to compensate those future employees. Ann Borgione seconded the motion and it passed unanimously.
With the wages revised by Mr. Hanson on the 2018 budget and no further discussion regarding the amendment of the 2017 budget or the proposed 2018 budget, trustee Richards made a motion approving the amendment of the 2017 budget and approval of the 2018 budget as per Resolution #2017-5. Mr. Schilling seconded the motion and it passed unanimously.
Public Hearing Continued:
Discussion and Approval of Rate Resolution #17
Resolution #2017-6 was presented by Mr. Hanson, which he reviewed with the Board. This resolution will amend our current Rate Resolution #16. Mr. Hanson reviewed the rate resolution with the board and discussed sections 1 thru 5 with the Board. Water and sewer rates will increase 8%, which for a residential customer will increase from $89.48 to $96.64 per month. Snowbird will see a monthly increase of about $5,050.00. This rate resolution will go into effect as of January 1st, 2018. Chairman Borgione, made a motion approving Rate Resolution #17/2017-6, trustee Schilling seconded the motion and it passed unanimously.
The public hearings are closed at: 1:04 pm.
MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 1:05 p: m. Ms. Borgione then moved to approve the November 21st, 2017 board meeting minutes as written. Mr. Schilling seconded the motion and it passed unanimously.
2018 Annual Meeting Schedule:
The Board briefly discussed the proposed 2018 Annual Meeting Schedule for Service Area Meetings. General consensus was this schedule will work for most. Mr. Hanson stated in the event of a conflict with trustee work schedules, to notify the Service Area with sufficient notice. Mr. Richards then made a motion approving the presented Annual Meeting Schedule, in which regular board meetings are held every third Tuesday of the month, with the exception of the December meeting, held the second Tuesday of the month. Mr. Schilling seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
Snowmaking Usage: Snowbird has used 33.2 million gallons of snowmaking water. The tunnel draw down was at 250 and is now back to 281 feet and climbing. The snowmaking contract is for 80 million gallons.
Peruvian System Update: The auxiliary power transformer has not been installed as of yet.
Treatment Plant: A bad butterfly valve on filter B in the treatment plant was replaced. We discovered a malfunctioning water meter in the Wasatch tunnel, which Salt Lake City reads for the main tunnel culinary usage. This will be top priority to get fixed. There is also a bad valve on the Hellgate system which needs to be replaced as the Hellgate system provides water for fire protection.
Alta/Snowbird Interconnect: Steve McIntosh and operators have flushed the Interconnect valves in both directions between Alta and Snowbird to be certain we have a good and safe connection.
Cliff Lodge Water Leak: Mr. Hanson was notified of a water leak on the co-generation culinary line and leaking into the basement of the Cliff Lodge. This occurred last week and has been repaired.
Snowbird Center Remodel: Mr. Hanson met with Snowbird’s architects to discuss the sewer line which runs under the commissary in the Snowbird Center. The invert of the sewer is 7 feet down. The plan is to cut off and seal the manhole. Trustee Richards clarified Mr. Hanson meant that it will be lowered. Mr. Hanson stated that is correct because of the time frame involved, this is the best option to lower and then waterproof around the manhole.
El Chanate Remodel: Snowbird plans to remodel the El Chanate restaurant in the Cliff Lodge and install a walking bridge across the Chickadee ski run in 2018. This work will involve modifications to the main sewer line in that area. As part of this project, he Service Area will be replacing the main sewer line between manholes 129 and 128. Snowbird will do laterals from the convention center, and the west Cliff to the new main line elevation and may do a nose on to the existing main line above 129. This will eliminate a section of the main sewer line that is 30 feet deep. Trustee Richards asked who will be doing the work. Mr. Hanson stated that the Service Area may be doing the replacement, although we may contract it out, or use Snowbird’s excavator, but it will depend on how busy they are.
Alta Council Update: Mr. Hanson will be attending the Alta Town Council meeting to give the update on the Alta Bay City plant and say farewell to the Mayor and welcome the new Mayor.
Farewell to Ann Borgione: A fond farewell to Ann Borgione as she departs her position as trustee from the Service Area Board on 12/31/17. The Service Area thanks Ann for her dedicated years of service as trustee.
Swearing in of new Trustees: The clerk discussed the following items pertaining to newly appointed trustees.
Swearing in during the first week of January 2018,
Kate McGuiness will bring the owner/agent letter,
Update on bank signature cards.
Information needed from new Trustees for direct deposit
Required annual training by the State Auditor before first meeting in January.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning November 1st, through November 30th, 2017 and the Profit and Loss Budget vs. Actual beginning November 1st, 2017 through November 30th, 2017 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the November 22nd, 2017 through December 12th, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Schilling seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:28 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk