SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
November 21st, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Dan Schilling, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Kate McGuinness, Snowbird Employee
Tom Prosek, Sugarplum Village Resident
Absent: Steve McIntosh, Systems Manager
Monica Lisenbee, Office Manager/Clerk
Agenda Change: Mr. Hanson stated the agenda for the November 21st, 2017 was changed from 12:00 p.m. to 11:00 a.m. and posted accordingly.
MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 11:02 a.m and welcomed Kate McGuinness and Tom Prosek as the newly elected, (1-01-2018), trustees to the Service Area board. Ms. Borgione then moved to approve the October 17th, 2017 board meeting minutes as written. Mr. Schilling seconded the motion and it passed unanimously.
CANVASS OF THE SALT LAKE COUNTY SERVICE AREA #3-NOVEMBER 7TH, 2017 TRUSTEE ELECTION-RESOLUTION #2017-4:
Per requirements of Utah Code Annotated 20A-4-304, Salt Lake County Service Area #3, received canvass results from the Salt Lake County Elections Division, for the November 7, 2017 general election, (trustee), for Salt Lake County Service Area #3. Mr. Hanson reviewed Resolution #2017-4 with the Board of Trustees, which includes a final official summary report of the election results. Code only requires our Board of Canvassers, (The Board), to certify the summary results. Therefore, Mr. Hanson presented Resolution #2017-4 to the Board and announced the results as follows: (Refer to attached resolution for canvass information).
Kate McGuinness- 15 votes/Tom Prosek-13 votes/Dan Schilling-12 votes. The Board acting as the Board of Canvassers of the election, finds, determines and declares the results of the election to be that: Kate McGuinness and Tom Prosek, were elected as trustees of the Salt Lake County Service Area #3by a majority of the qualified voters within the Service Area who voted by mail in this election.
The term as trustee is four years, beginning the 1st day of January, 2018. Ms. Borgione moved to approve Resolution 2017-4. Mr. Richards seconded the motion and it was unanimously carried.
SYSTEMS OPERATIONS AND DEVELOPMENT
Snowmaking Usage: The Service Area began supplying Snowbird with snowmaking water last Friday, (11/17/2017). As of Monday, (11/20/2017), Snowbird has used 9.6 million gallons of snowmaking water. This equates to 2200 gallons per minute at 24 hours per day. This is 1/8 of Snowbird’s total allotment in their snowmaking supply contract with Salt Lake City. The recent snowmaking drew the tunnel from 335 feet to 280 feet, although the tunnel is now back to 313 feet.
Alta Snowmaking is approximately 900,000 gallons from the Bay City for the same period.
Peruvian System: Mr. Hanson has installed some new solar batteries at the Peruvian Reservoir. Now that we have power from the recent Snowbird improvements to their snowmaking system, we have installed a conduit to have 120 volt electricity. Mr. Hanson will have a Snowbird electrician set the transformer and control panel.
Treatment Plant: The new reclaim pump has been installed on the treatment plant.
In following up from last month regarding the problem with the actuator on filter "B", in the treatment plant. Mr. Hanson installed a new actuator and continued to have the same functionality issues. After doing some additional research on Alta’s plant, Mr. Hanson discovered the issue is with the valve itself and not seating correctly. Therefore, he has ordered two new victaulic butterfly valves-one for the Service and one for Bay City.
Mid-Gad System: Mr. Hanson visited the Mid-Gad water system to make certain it was in satisfactory condition. Again, this is Snowbird’s system, although the Service Area operates this system. Mr. Hanson discussed some problems with Snowbird plumbers making changes to the valving system, (between the spring and the Mid-Gad building), without communicating this to the Service Area. Mr. Hanson has contacted Nima with Snowbird to advise him that we need to be made aware of any proposed changes to this system. Otherwise the Mid-Gad system is turned in and water tests are satisfactory.
Other Seasonal Maintenance: Mr. Hanson reported that all of our valves have been marked and hydrant marker flags are in place.
Snowmaking water question: Trustee Richards asked if the 9.6 million gallons of snowmaking water used recently, bypasses the treatment plant. Mr. Hanson briefly discussed the Salt Lake City water contract with the Board and stated that the snowmaking water is non-treated.
Sewer System/Snowbird Projects: Currently, Mr. Hanson is in discussions with Snowbird regarding 2018 summer projects for remodels to the El Chante Restaurant and the Snowbird Center. Mr. Hanson displayed the GIS map of our sewer system for board review. Mr. Hanson is in discussions with Snowbird, their engineers and architects regarding the best solutions for improvements to the sewer line on Chickadee for the El Chante remodel by replacing the line and lateral from the convention center and connecting to manhole #129. Mr. Hanson stated that Chickadee is the worst area within our entire system for corrosion of pipes to the sewer. Mr. Hanson also discussed the walking bridge on Chickadee and the necessity to lower the line. Regarding remodel to the Snowbird Center, the actual footprint of the building will stay the same, but Mr. Hanson stated there is a sewer manhole directly underneath the Snowbird commissary along with the water lines. He would prefer that the lines be moved, but Snowbird would like to put it to floor level. There will be another meeting next week to discuss this further.
Grizzly System: Mr. Hanson reviewed photos of the completed Grizzly system. The generator was installed and is powered by two propane tanks, which will be replaced with gas next summer. This is the solution for the Grizzly homeowners to have water during power outages in this area.
Meadows/Sugarplum Village: Glen Hame has finished their hot tub remodel in the Meadows, but have yet to contact Mr. Hanson regarding inspection of their sewer drain connection and likewise for the remodel to the Sugarplum Village unit #1 hot tub.
Mr. Hanson stated that he has met the new Sugarplum Homeowners Associations manager, Jay Yenny. Dan Schilling stated that Mr. Yenny is an asset to the company.
2018 Preliminary Budget Discussion: For the benefit to Tom Prosek and Kate McGuinness, Mr. Hanson explained that we are on a calendar year and the budget process begins during September of each year. The 2018 budget will be approved at the December 12th, 2017 board meeting.
Water/Sewer Rate Increase: At the October 17th, 2017 board meeting, Mr. Hanson presented a 5% and an 8% increase of water/sewer rates for our customers. The general discussion from that meeting was that we choose an 8% overall increase. Mr. Hanson explained we need to raise our rates due to increases implemented by Salt Lake City Water and Cottonwood Improvement District contracts. Salt Lake City will be increasing our rates once again this year and Cottonwood Improvement District has passed through significant increases to us, due to infrastructure costs to the Central Valley Reclamation Plant.
Mr. Hanson reviewed some revisions to the 2017/2018 preliminary costs to include:
Sewage treatment: Mr. Hanson stated that in 2017 we budgeted $208,000 for sewage treatment, although our numbers for the 2017 year-end are at $190,000. Mr. Hanson has budgeted sewage treatment for 2018 at $212,000. Sewage treatment will be $3.43 per 1000 gallons of treatment.
Water Purchased: For 2018 to be $152,180 with total Direct Costs at approximately $395,285 for 2018.
Wages at 2% increase not changed. Telephone Charges: Staying at a budget of $6,000 for 2018. Medical/Dental Insurance has increased 3%. Accounting/Accounting: Decreased $1,000.00. Total Operating Expenses at $413,842.00
Infrastructure Replacement Account: $73,000 back into this account.
Capital Improvements: Mr. Hanson reviewed the proposed $86,000, 2018 Capital expenditures with the Board.
Other discussion for 2018 budget: Trustee Schilling presented information to the board regarding salaries and wages. The Board conducted an extensive discussion regarding this item. The Board also discussed the exit strategy for the current employees.
Mr. Schilling made a motion to approve a 5% wage increase to the 2018 salaries and wages. Chairman Borgione commented, she was not ready to approve this motion, and encouraged further review and discussion regarding this matter. Therefore, Mr. Schilling withdrew his motion. Ms. McGuinness requested to see a full benefit package for each salaried position. Mr. Hanson has presented this before, and he will update this salary information and email to the current and future trustees.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning October 1st, through October 31st, 2017 and the Profit and Loss Budget vs. Actual beginning October 1st, 2017 through October 31st, 2017 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the October 18th, 2017 through November 21st, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:24 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk