SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
October 17th, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Kate McGuinness, Snowbird Employee
Via Phone Conference: Dan Schilling, Trustee
MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 12:02 p.m. Ms. Borgione has not reviewed the minutes. With that being stated, Mr. Richards made a motion approving the meeting minutes from August 15th, 2017. Mr. Schilling seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
Discussion and Approval of the Sewer System Evaluation Capacity Assurance Plan, (SECAP):
Mr. Hanson presented to the Board, as part of our sanitary sewer management plan, the finalized SECAP document, as prepared by Darrin Hawkes with Aqua Engineering. This plan is a requirement of the Utah Department of Environmental Quality’s Sanitary Sewer Management Plan. The Board received this document prior to this board meeting to review. Mr. Hanson highlighted specific information included in the SECAP with the trustees, to include noting sufficient capacity in our sewer system. Trustee Schilling asked if the Sugarplum capacity includes all of the other dwellings and building lots in the surrounding area, i.e. Blackjack and the nearby private homes. Mr. Hanson confirmed that all of that area is included in Sugarplum. With no further discussion, Ms. Borgione made a motion approving and adopting, Resolution 2017-3, the Sewer System Evaluation Capacity Assurance Plan. Dave Richards seconded and it was approved unanimously. Resolution 2017-3, will be signed by the Chairman and attested by the clerk, this 17th, day of October, 2017. The SECAP is now included in the Salt Lake County Service Area #3-Municipal Wastewater Planning Program.
Hot Tub/Drainage: The Glen Hame residence located in Sugarplum Meadows, permitted with the Town of Alta to build a deck with an outdoor hot tub. Mr. Hanson explained that per Salt Lake City Water Shed and Salt Lake Valley Health Department the hot tub must have an acceptable hot tub drainage plan to the sewer system. Mr. Hanson is in communication with the builder of this issue and working with them for a proper procedure plan.
Sugarplum Unit #1: Mr. Hanson also met with the new owner of Sugarplum Village-Unit #1, to discuss the deck, which is being constructed over our main sewer easement. Mr. Hanson stated that this is not the first structure to encroach on our sewer easement and he is working with the owners of unit #1 to include an addendum to their deed, that in the event the Service Area must access the sewer, (over 20 feet deep), we will not be responsible for any damages to their deck. Mr. Hanson will work on drafting a document for the owners of this property once he has dates and lot information.
Peruvian Meter: The Peruvian meter for the Sugarplum area, is in, working and connected with the scada system, after not being in operation for 3 months. Mr. Hanson mentioned the cause of the meter failure, was a bad cable.
Hidden Peak Line/Plant: As a result of the frozen line to Hidden Peak last spring. The raw water tanks on Hidden Peak were full of rusty water. The two, (2,000 gallon), tanks have been cleaned by Snowbird. To resolve the freezing issues with the water line, it has now been lowered for140 feet near tower #4 and heat traced. Mr. Hanson stated the line may still freeze farther down into the pipe.
Mr. Hanson replaced a valve on the Hidden Peak treatment plant and sent bill to Snowbird. The Hidden Peak treatment plant is otherwise doing well.
Wasatch Drain Tunnel/Treatment Plant: We are experiencing problems with the electric actuator on filter B. Mr. Hanson has been troubleshooting by starting with the replacement of the actuator, the PLC card, changing the wiring and unfortunately still getting noise disturbances.
We recently lost the reclaim pump in the treatment plant. This pump was installed in the late 1990’s. Mr. Hanson has therefore, ordered a new reclaim pump< ($2,700.00), for the treatment plant.
Maintenance Shop: The sewer line at the Maintenance Shop is in and Mr. Hanson has approved the pressure test for their expansion and tying into the existing sewer lateral.
Snowmaking Line: Snowbird has put in a new snowmaking line from their Peruvian booster station, up Who Dunnit to tie in to the existing system. We have a water line in that area, so Mr. Hanson has been overseeing this project. During the finish grading project near the Peruvian Reservoir, Snowbird broke the conduit and we lost the antenna cable for the radios and the power for the solar panels. We made repairs installing a different antenna cable at the reservoir. While running the high voltage and installing the electrical pull box, the water line was damaged. The line was exposed and leaking from one of the mechanical joints, (5-10 gpm leak). Mr. Hanson stated after an extremely trying series of unfortunate events, with broken valve boxes and problems with the Alta Interconnect valve, the leak was repaired.
Blackjack Road: Mr. Hanson stated that we have completed all of the routine cleaning, marking and exercising of our valves. During the repaving of the Blackjack road, the construction company did bury one our valves, which they will fix.
Sewer System/Alta: The pressure transducer on the booster station has been replaced, due to a lightning event. Also replaced, were 2 valve actuators on the Bay City treatment plant.
Grizzly system: Mr. Hanson reviewed drawings of the upgraded Grizzly system with the board. The propane powered generator for the Grizzly system has been installed. Mr. Hanson discussed the land donation issues and that the land is actually owned by Alta Ski Lifts. Next summer, we will remove the propane tanks and run natural gas to the building.
Summer 2018- Snowbird Projects: Mr. Hanson discussed 2018 summer projects for Snowbird. These projects include: A remodel to the El Chante Restaurant at the Cliff Lodge, placement of two convention tents on Chickadee and a bridge construction on Chickadee. Mr. Hanson reviewed our current Chickadee sewer drawings with the board and included his suggestions for improvements to the sewer lines. He will be working with the Snowbird engineers and architects with these upcoming projects.
2018 Preliminary Budget Discussion:
As per state requirements for the budget process, Mr. Hanson reviewed the 2018 preliminary budget with the Board of Trustees.
Water/Sewer Rate Increase: Option #1-5% rate effective January 1 2018 or Option 2-8% rate increase, effective January 1st, 2018. Our rate increases are a result of increased costs past on to us, primarily from Salt Lake City Water Corporation, (5%), and Cottonwood Improvement District, (15%). Mr. Richards asked if we sent out notices with the last rate increase, advising our customers we will be raising rates to 8%. Notices were sent to all of our water and sewer customers.
Operating Expenses: Mr. Hanson reviewed operating expenses with the Board. Mr. Schilling commented on wages and requested a wage history for comparison purposes.
General Savings and Emergency: We are building the balances in both of these accounts. We should be transferring $61,000.00 from checking back into our savings accounts before the end of this year.
Capital Improvements: Mr. Hanson reviewed the proposed 2018 Capital expenditures with the Board. Please refer to your preliminary budget for detail.
Ann and Dave stay at 8%.
2018 Election: The clerk, (Monica), presented an information sheet for Board review. The clerk discussed information relating to the upcoming November 7th, 2018-Trustee Elections for Salt Lake County Service Area #3. As approved, the Service Area has contracted services for the Salt Lake County Elections Division to conduct our election. The clerk discussed voter registration deadline, ballot information, obtaining election results and the November 21st, 2018 Canvass of Election.
PEHP Dividend: The office manager, (Monica), presented information to the Board regarding a dividend from the Public Employees Long Term Disability Program for $670.00. When reserves get higher than necessary, PEHP returns the excess to participating employers.
Notice of Claim: The Service Area was named in a law suit, in which the plaintiff was struck when riding a bicycle in Salt Lake City by a Waste Management garbage vehicle. Mr. Hanson contacted our attorney Mike Keller to review this claim and the Service Area also filed a claim with our insurance under writers. After legal investigation of this matter, it was determined that the Service Area had absolutely no involvement in this incident and the claim has been closed.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning August 1st, through September 30st, 2017 and the Profit and Loss Budget vs. Actual beginning August 1st, 2017 through September 30th,, 2017 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the August 16th,, 2017 through October 17th, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Schilling seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:25 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk