SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
October 16th, 2018
at the Service Area Administration Building
PRESENT: Dave Richards, Chairman
Tom Prosek, Trustee
Kate McGuinness, Trustee
Keith Hanson, Gen. Mgr. /Treasurer
Steve McIntosh, Systems Manager
Monica Lisenbee, Office Manager/Clerk
MEETING MINUTES APPROVAL
Regular Board Meeting Minutes Approval: Mr. Richards opened the regular Board Meeting at 12:03 p.m. Mr. Prosek made a motion approving the meeting minutes from the September 25th, 2018 board meeting as written. Ms. McGuinness seconded the motion and it was unanimously carried.
SYSTEMS OPERATIONS AND DEVELOPMENT
Accounting:Mr. Hanson has upcoming appointments with two accounting firms to discuss proposals for accounting services, (White and Associates and Gilbert & Stewart). Both firms have copies of our financials.
Sewer Update: Mr. Hanson reported on the following:
Newman Construction has completed the sewer line project on Chickadee with the improvements between manhole 128-129. By using some creative thinking, it was not necessary to by-pass pump, which saved costs. There were some new manholes sections added to 128/129 to replace old infrastructure. With the weather quickly changing, the revegetation will be delayed.
The main sewer line has been cleaned from Alta down to Lisa Falls. The cleaning and tv work of the canyon is part of our contract with Cottonwood Improvement District, however the exception to this is the cost of extra flaggers from CID. Therefore, there will be some additional costs towards sewage treatment for this service.
TV and final inspection of Chickadee will take place after Oktoberr Fest concludes. Cottonwood will be back in the spring to tv from entry 1 to the mouth of the canyon. Their experiencing problems with their tv vehicle.
CID crews also raised or repaired to 8 manholes. The cost for this work was $8,200.00 cost, of which Alta will be billed a percentage. Alta will also be billed a percentage for the work on Chickadee.
Water System: Mr. Hanson report on the following:
Mr. Hanson has received a quote from ET Technologies for the sludge disposal for $3,300.00. This is for 7 – 55-gallon drums. Mr. Hanson will schedule with ET Technologies a date to come up and retrieve the drums.
Mr. Hanson has been conducting work on the treatment plant. He is experiencing problems with the butterfly valves, which actuate several times a day. One has already been replaced and another is failing, so Mr. Hanson has ordered 3 more at approximately $600.00 each.
Mr. Hanson met with Thomas from co-gen, who shut down the Cliff Lodge chiller, because we were having difficulty getting the tunnel levels up. The tunnel came up 15 feet within 3 days. We need to be ready for snowmaking on the mountain.
Recent snow has delayed the installation of the Peruvian meter. Waiting for better conditions.
The Grizzly water line project is underway. Our goal is to get the 4" Town of Alta line installed.
The old media will be removed on October 25th, from the Bay City Mine and the new media will be installed shortly thereafter.
Employee succession plan: From recent discussion, Mr. Hanson has had with our attorneys, he has asked for further review of compliance standards of our current policies and procedures. Mr. Hanson also stated that he is in the process of writing a proposed job description and what to call our employees moving forward. Mr. Hanson then mentioned he was open for suggestions from the board and thus a work session meeting on October 30th was scheduled for 10:30 a.m.-11:30 a.m. Mr. Hanson will forward relevant information to the trustees beforehand.
2019 Budget-Preliminary: Mr. Hanson presented his most recent preliminary 2019 budget to the Board of Trustee’s. The budget will be approved at the December 11th, 2018.
Direct Costs: Changes to sludge disposal, there will be no sludge disposal in 2019.
Sewage treatment and water costs: Will be staying the same in 2019.
Salaries: Changes to the succession plan, we will have a new employee in 2019.
Health Insurance: There will be a 9% increase to health insurance premiums in 2019. The overall premium will be reduced with the departure of a full-time employee. It is possible that employees will have a deduction for health insurance premiums.
Operating Expenses will be at a $33,000 increase for 2019.
Capital budget: Mr. Hanson discussed a deduction to the Infrastructure replacement account and also the recent purchase of an accounting computer.
Lastly, Mr. Hanson discussed a 5-year budget plan, which he is working on.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for the period of September 1st, through September 30th, 2018. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for the period of September 1st, through September 30th, 2018. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. McGuinness made a motion to approve the bills listed on the September 26th, 2018 through October 16th, 2018 payment registers, as presented by Mr. Hanson and to hereby be authorized and ratified to be paid by the manager. Tom Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. The check detail report is emailed to members of the board prior to this board meeting for their review.
Note: Make correction to date on the check detail from 2019 to 2018. As corrected by David Richards.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:01 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk