SALT LAKE COUNTY SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
September 20th, 2016
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
John Collins, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Monica Lisenbee, Office Manager/Clerk
Absent: Dave Richards, Trustee
MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 12:07 p.m. Ms. Borgione moved to approve the August 16th, 2016 regular meeting minutes as written. Mr. Collins seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
Sanitary Survey: The Service Area has received our Sanitary Survey Report, from the Division of Drinking Water, with the Service Area receiving an overall positive rating and additional credit points. The Mid-Gad system had some negative review in respect to the bolt and gasket lid system on their tank rather than the recommended shoe box lids. Mr. Hanson will discuss this with Snowbird, as we do not own this system and we are only responsible for the spring, chlorination and water sampling. We are good for another 3 years.
Required Water Testing: Mr. Hanson discussed the upcoming required water tests by the Division of Drinking Water, to include: Lead and copper, disinfection by-products, inorganics, metals, nitrates and vocs. Mr. Hanson stated that this results in high costs for the Service Area. Ms. Borgione asked if the Service Area can protest the amount of testing. Mr. Hanson stated that we could possibly get waivers, although some of the tests we have to do, i.e. disinfection by-products. Mr. Hanson also mentioned after Hidden Peak expansion, this increased our population from 3200-3600, which bumps us into a different category for State requirements. Our regular operational sampling has decreased, (8 metals down to 3), because of our history and we only sample for our treatment plant removal of antimony, lead and cadmium. Mid-Gad is a year-round source, which requires year-round sampling.
Creekside Remodel: Snowbird has re-routed the water line and will be pouring the thrust block on the fire hydrant. Mr. Hanson discussed the design of the new sewage lift station, which fall under the specs of Salt Lake City Water Shed.
Sewer Work: Cottonwood Improvement District has conducted all inspection/flushing of the sewer line from the top to the bottom of the canyon. Mr. Hanson stated there is a piece at Seven Turns and manhole #23 near Lisa Falls, still to be done. Mr. Hanson commented that the main line looks good. From entry 1 down to China Wall, there were deposits of iron manganese discovered inside the pipe wall and Cottonwood crews were able to remove the deposits using a large head on their flusher truck. Crews will return the beginning of October to raise 6 manholes. Two of the manholes are within the Snowbird Village, which were inadvertently asphalted. Cost to raise the two Snowbird manholes will be passed onto Snowbird.
Albion Basin Protest: Mr. Hanson reviewed an appropriation of water submitted by Evan Johnson to the State Engineers office for his ½ acre lot in Albion Basin. Mr. Hanson worked with our attorney Mike Keller and submitted a protest, which was filed by the deadline.
Fall Conference: Mr. Hanson and Mr. McIntosh attended the Rural Water Association of Utah Fall Conference in Layton, UT. Operators Brian Keller and Kasey Carpenter attended the classroom sessions and also tested for their water treatment II certification.
2017-Preliminary Budget Discussion Review: Mr. Hanson conducted a side by side budget comparison of 2016 and 2017 with the Board of Trustees. Direct costs 2016, include increase is sewage treatment and water purchased. Operating expenses for 2016 are currently $30,000.00 under budget. Mr. Hanson commented that we did not hire a full time summer worker this year. Captial budget: Mr. Hanson discussed upcoming improvements costs to the sewer system repair on Chickadee and the Meadows pump station motor. Mr. Hanson estimates $30,000 to go back into the Savings account by the end of the year.
Mr. Hanson then discussed some of the capital costs in 2017, which include $25,000.00 for a new truck. With the increase of water costs from Salt Lake City and sewer treatment costs by Cottonwood Improvement District, Mr. Hanson stated we need to increase our water and sewer rates in 2017. He reviewed with the board various rate increases and will have rate scenarios on the 2017 budget at the October meeting. Chairman Borgione recommended to research other insurance plans to possibly save costs.
Delinquent Customer: Ron Ferrin, a property owner in Superior Point, continues to be past due on payments towards water overages, regardless of the Service Area’s willingness to accept monthly installments as agreed upon earlier this year. Mr. Hanson reviewed documentation covering this matter with the Board. Mr. Ferrin made comments in his letter that the Service Area should help cover the overage costs.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning August 1st, through August 31st, 2016 and the Profit and Loss Budget vs. Actual beginning August 1st, through August 31st, 2016 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the August 17th, 2016 through September 20th, 2016 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Collins seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:17 p:m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk