SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
July 18th, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Daniel Schilling, Trustee-arrived-12:10 p.m.
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Monica Lisenbee, Office Manager/Clerk
Kate McGuinness, Snowbird Employee/Candidate
*MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 12:01 p.m. It was noted that Dan Schilling was not present. Ms. Borgione then discussed the approval of the June 27th,, 2017. Trustee Richards recommended to table approval until the August 15th, 2017, as he was not present at the July meeting.
SYSTEMS OPERATIONS AND DEVELOPMENT
Hidden Peak: Mr. Hanson has discussed at recent board meetings, the 50 foot section of water line in Peruvian Gulch which has been frozen since Easter. This 10 foot deep line finally thawed yesterday. Mr. Hanson explained the manual process of keeping Hidden Peak supplied in water. This required coordinating two people twice per week for several hours. Snowbird is currently working on a solution to this line. The Gad Valley system is undergoing flushing maintenance in efforts to improve water quality and raw water treatment with the Hidden Peak system.
Peruvian: Mr. Hanson turned the Peruvian Mine into the spring 10 days ago. During the initial run-off, the mine is turned off and we rely on spring, meanwhile monitoring the turbidity. The State turbidity limit is 1, and our turbidity is currently at .3, (ntu), and flowing at 150 gpm. Mr. Hanson stated that we’ve been experiencing problems with the chlorinator at Peruvian and has replaced the pump with a 110 volt hypo chlorite pump, which operates off of the solar converter.
Drain Tunnel: One of the 12 control valves on the treatment plant failed. This valve controls the effluent flow on filter B of the system. The cost to purchase a new valve is $2,700 and Mr. Hanson has sent the failed valve back to have repaired. We do have a spare valve to install. The valves seem to have a 7 year life span due the moist environment in the tunnel.
Grizzly System: The Service Area continues working on the Grizzly Pump System. The new pump skid is in and plumbed. The telemetry cabinet have been installed and electrical work being completed. Alta Ski Lifts will create a pad for the generator, which will run off of propane and arrives in a few weeks.
Sewer System: Cottonwood Improvement District crews have completed their work of flushing and tv inspection of the sewer lines from the top of Alta to Snowbird. No significant findings. Mr. Hanson stated there is more work to be completed on the sewer, which will require closing a lane on hwy 210. We will be addressing the worst areas identified from last year’s inspection of the sewer line between the White Pine parking lot and the China Wall. This is the area where the grease seems to collect on the pipe. Since Snowbird has had a grease management protocol in place, it will be interesting to see if this area has improved.
SECAP-Mr. Hanson has submitted documentation for our Sewer Evaluation Capacity Assurance Plan, (SECAP), to Darin Hawkes with Aqua Engineering. He included original documentation from when the system was installed. Mr. Hanson stated that our daily capacity for sewer is 2,750,000 gallons. This plan is due to be submitted to the State by the end of September.
Railing: Our outdoor railing should be delivered and installed in two weeks.
Utah State Legislature: Mr. Hanson reviewed a letter from the Utah State Legislature, with the Board of Trustees. As a Special Service District, we are answerable to the State Legislature. The Auditor General recently completed a survey of Utah’s limited purpose entities, to include: local districts, special service districts, interlocal agencies and independent entities. Among some of these limited purpose entities, significant control weaknesses were found. It is recommended by the Auditor General, that we as a Special Service District, carefully review each of the best practices identified in this report and ensure these practices are implemented within our entity. Mr. Hanson then reviewed the checklist of Best Practices for Board Members of Limited Purpose Entities. This included: Roles of Board and Staff, Internal Controls, Recruiting Qualified Personnel, and Tone at the Top.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning June 1st, through June 30th, 2017 and the Profit and Loss Budget vs. Actual beginning June 1st through June 30th, 2017 as prepared by Salt Lake County Service Area #3.
*MEETING MINUTES APPROVAL
Chairman Borgione recognized the arrival of Trustee Schilling at 12:10 p.m. Therefore, Ms. Borgione made a motion approving the meeting minutes from June 27th, 2017 board meeting, as written with that being seconded by Mr. Schilling. Mr. Richards abstained from the motion.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the June 28th, through July 18th, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Schilling seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 12:28p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk