SALT LAKE COUNTY SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
June 21st, 2016
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
John Collins, Trustee - Trustee
Dave Richards, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Ross Youngberg, Eide Bailly
Paul Skeen, Eide Bailly
Absent: Steve McIntosh, Operations Manager
MEETING MINUTES APPROVAL
Ms. Borgione welcomed Ross Youngberg and Paul Skene with Eide Bailly to our meeting.
Chairman Borgione called the regular meeting to order at 12:02 p.m. Ms. Borgione moved to approve the May 17th, 2016 regular meeting minutes as written. Mr. Collins seconded the motion and it passed unanimously.
AUDIT PRESENTATION of 2015 FINANCIALS-Ross Youngberg/Paul Skene-Eide Bailly: Mr. Youngberg presented the 2015 audit to the board and reviewed the contents and government auditing standards of this audit with the Board of Trustees. Paul Skene discussed the new GASB 68 accounting and financial reporting requirements for pension based entities. Mr. Youngberg concluded the audit presentation with the review of the audit findings.
Ross Youngberg will be retiring from Eide Bailly and has moved Paul Skene into taking over the auditing services for the Service Area in the future.
Hearings: Ms. Borgione closed the regular meeting at 12:44 p.m. and opened the hearings at 12:44 p.m.
PUBLIC HEARING for: Discussion and Amendment of the Salt Lake County Service Area #3 Budget: No public was in attendance for this meeting. Appropriate postings were issued to public, county and government entities. Mr. Hanson stated that it is necessary to amend our budget to reflect actual expenditures from the recent financial audit. Therefore, Mr. Hanson presented to the Board, Resolution 2016-3. Mr. Hanson reviewed the revised budget with the board. Ms. Borgione made a motion adopting and approving Resolution #2016-3. Mr. Collins seconded the motion and it passed unanimously.
PUBLIC HEARING TO DISCUSS AND ADOPT RESOLUTION-2016-4-SALT LAKE COUNTY SERVICE AREA #3-2016 PROPERTY TAX RATE
The clerk for Salt Lake County Service Area #3 duly posted notice of the public hearing to be held on this date. Mr. Hanson reviewed in detail the property tax procedures with the trustees. Information was provided to Salt Lake County Auditor's Office electronically. Mr. Hanson presented Resolution 2016-4, which defines the rate of the county service area taxes and certifies such rate to the Board of County Commissioners. Resolution 2016-4 states as follows:
Section 1. That the Board of Trustees officially fixes the rate of the Service Area taxes at 0.000101 on each dollar of taxable property in the Service Area to fund its general operation.
Section 2. That the Board of Trustees officially certifies a total tax rate of 0.000101 to the Board of County Commissioners of Salt Lake County.
Section 3. That the Board of Trustees officially requests that the tax as fixed by the Board of Trustees shall be levied and collected with other taxes levied and collected by Salt Lake County.
Ms. Borgione motioned to adopt and approve this 21st, day of June, 2016, the certified tax rate for 2016, as stated in Resolution 2016-4. Mr. Collins seconded the motion and it passed unanimously.
Ms. Borgione closed the public hearings at 12:58 p.m. and opened the regular meeting at 12:58 p.m.
SYSTEMS OPERATIONS AND DEVELOPMENT
Consumer Confidence Report-2015: Mr. Hanson has completed the mandated EPA, Consumer Confidence Report. This report is required on an annual basis and is to be sent to all of our water customers. to send out by June 30th of every year. Listing all of our water info, to include: test results, test summary, contaminants, water shed, improvements, mission statements.
Peruvian Mine: Displayed on our Samsung monitor were pictures, showing the condition of the Peruvian Mine entrance. Mr. Hanson commented that the water looked good in the mine. A new door for the mine entrance has been ordered, for approximately $1,000.00.
Hidden Peak: Snowbird crews are still working on the frozen snowmaking line at Hidden Peak. They will be installing a heat trace on the pipe.
Creekside: In respect to the improvements to the sewer system at the Creekside, Snowbird will not be installing a gravity sewer system, as it will be too expensive. Mr. Hanson is continuing his discussions with Jerry Giles and Bob Bonar making his recommendations for a pump station as per Cottonwood Improvements requirements.
Retention Pond: Snowbird crews have been working on the retention pond near the Cliff Lodge, which was filled awhile back. In compliance with County storm water regulations, Snowbird needs to address this area.
Alta Operations: Mr. Hanson inspected the condition of the Hecla Mine recently.
Mid-Gad Restaurant: Mr. Hanson stated that he has encountered some challenges with the Mid-Gad Restaurant disinfection system.
Sewer Work: Cottonwood Improvement District will be conducting sewer work in the Canyon soon, to include TV cameras through-out the system.
Workers Compensation Audit: The clerk reported to the board of a recent Workers Compensation audit, which was requested by Lowry & Associates, Inc., who were hired by Utah Local Governments Trust. The audit documentation was submitted electronically, which consisted of payroll summaries, job descriptions, 941 information and subcontractor certificates for the audit period of 4/1/15 thru 4/1/16.
Utah Public Website: Senate Bill 99, Transparency for Political Subdivisions, now requires local districts to post on the Utah Public Notice website the name, phone number and email of each member of the local district’s board of trustees.
Vacation Schedule: Service Area employee’s vacation is as follows: Steve-6/21/16 thru 6/30/16, Keith- 7/3/16 thru 7/10/16, and Monica-7/08/16 thru 7/16/16.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning May 1st, through May 31st, 2016 and the Profit and Loss Budget vs. Actual beginning May 1st, 2016 through May 31st, 2016 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the May 18th, 2016 through June 21st, 2016 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:47 p: m.
Salt Lake County Service Area #3-Snowbird ATTEST:
Annamarie Borgione/Chairman Monica L. Lisenbee/Clerk