SALT LAKE COUNTY SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
May 17th, 2016
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
John Collins, Trustee - Absent/Via teleconference
Dave Richards, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Monica Lisenbee, Office Manager/Clerk
MEETING MINUTES APPROVAL
Trustee Collins though not present, was available via teleconference-Mesquite, NV.
Chairman Borgione called the regular meeting to order at 12:02 p.m. Ms. Borgione moved to approve the April 19th, 2016 regular meeting minutes as written. Mr. Richards seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
Mr. Hanson stated to the Board that this meeting will be our first attempt to go paperless, as we will now be viewing all meeting documentation on a Samsung 50" monitor mounted on the wall which is adjustable for viewing. The new scada system is up and running and is displayed in 5 main screens scrolling through our entire water system on this monitor. Mr. Hanson mentioned these scada improvements were necessary since our old scada computer was failing and we were unable to continue supporting Windows XP. Mr. Hanson reported on the significant electrical activity in canyon two weeks ago, causing problems with some of our sites, but fortunately our lightning protection kept the system in operation.
Iron Blosam: The area of the Iron Blosam line repair was finally paved last week, which was completed during the I.B. maintenance week. Mr. Hanson stated this project was delayed due to wet weather. We are expecting an invoice for the Iron Blosam pipe repair soon from Newman Construction for under $20,000.
Mr. Hanson also discussed the two other leaks found, one between the Lodge and the Inn and the other in the upper Gad Valley lot, both which have been isolated. These are technically Snowbird’s responsibility, although Mr. Hanson will help with the final repairs.
Audit: Eide Bailly sent two new auditors to the Service Area to conduct the review of the 2015 financials. Ross will be stepping down from Eide Bailly soon and bringing his replacement to the June 21st, 2016 board meeting to conduct the audit report.
June Meeting: Mr. Hanson stated that the June 21st, meeting is a critical meeting to attend, since we will also be holding a hearing to amend the 2015 budget to meet actual expenditures as well as hold a hearing for certifying the 2016 tax rate. We will also review the 2016 budget.
Creekside Project: The Service Area has been assisting Snowbird in preparation for the significant remodel at Creekside. Utilities, (water, sewer and power lines), are a concern as they are in the area of construction. A gravity sewer will be installed and is an improvement from the current design. Mr. Hanson will assisting Snowbird in his recommendations and overseeing the project on the Service Area’s behalf.
Hidden Peak: Mr. Hanson discussed line issues to Hidden Peak, requiring working with snowmakers to fill the line twice, since the tram was unavailable. Snowbird will need to address the broken line by the Peruvian booster station and the frozen line at Hidden Peak.
Run-off: The flows are approximately 225-250 gpm out of the Peruvian spring. Mr. Hanson had a snow cat, plow out the mine entrance and is making daily visits, checking the turbidity. Flows out of the Peruvian mine are at 50 gpm, and Mr. Hanson wants to keep monitoring this area as the flows increase in the mine, testing the turbidity.
Zinc: A zinc meeting was held on April 21st, 2016 with Alta, Snowbird, and the Division of Water Quality representatives. Mr. Hanson floated an idea to the zinc group to put a 3500 ft. long pipe from the Howland, running it down to Hellgate and then up onto Snowbird property to the upper apron of Mt. Superior, discharging there. Any water making it to the creek will be farther down the tributary and not in the upper reach and will also irrigate the vegetation, helping with zinc removal. We would run it as a pilot from October through April. The State is open to this idea. The next zinc meeting will be 5/31/2016 to further address this option. Trustees are welcome to attend this meeting.
Mid-Gad Flows: The Mid-Gad Spring is flowing at 100 gpm. Snowbird is having drainage issues around the restaurant. A new sewer grinder system was installed a year ago, and with the recent melt, water was up to the doorways at the restaurant. Fortunately, the motors to the grinder are at a higher elevation. Mr. Hanson has been giving guidance to avoid this in the future.
To comply with the new State regulation on the revised total coliform rule, we are now required to sample water at the Mid-Gad Restaurant monthly and year-round.
Summer Projects: The following are planned summer projects:
Installation of a drain line in the By-Pass vault on the By-Pass road and stainless steel trim. Upgrade the wiring from the flow meter in the vault back to the office.
Rip rap drainage around our building for our final storm water pollution prevention bond paperwork.
Peruvian mine re-vegetation.
Canyon TV Sewer Inspection.
Sanitary Survey Preparation: Including small housekeeping items, i.e. painting and cleaning for the upcoming survey conducted by the Division of Drinking Water.
Members of the board and Service Area staff reviewed financial documentation on the 50" monitor. Board members may request copies for their records.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning April 1st, through April 30th, 2016 and the Profit and Loss Budget vs. Actual beginning April 1st, 2016 through April 30th, 2016 as prepared by Salt Lake County Service Area #3. Copies of these financial reports are attached to the minutes.
APPROVAL OF BILLS PAID
Financials were displayed on the new 50" Samsung television screen for board review. Board members may request electronic copies of the financials.
Ms. Borgione moved that the bills listed on the April 20th, 2016 through May 17th, 2016 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 12:48 p:m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk