SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
May 16th, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Daniel Schilling, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Monica Lisenbee, Office Manager/Clerk
Tom Prosek, Sugarplum Resident
MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 12:01 p.m. Ms. Borgione moved to approve the April 18th,, 2017 regular meeting minutes as written. Mr. Schilling seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
Trustee Election: The Service Area clerk has posted public notice of the "Declaration of Candidacy", for two trustee positions. The filing period is June 1st through June 7th, 2017. We have received the signed contract back from the Salt Lake County Elections Division, who will be handling the majority of the Service Area election.
Salt Lake City Corp: Mr. Hanson informed the board of a water rate increase by Salt Lake City. Public hearings will be on held on May 16th, May 23rd and June 6th. Mr. Hanson commented that we were aware of this upcoming increase and therefore had already increased our water rates in preparation for this.
Hidden Peak Supply Line: The snowmaking line to Hidden Peak froze and is currently still frozen. We have been supplying the Hidden Peak water from the Gad Valley system. We did have some raw water quality issues, but they have since cleared up and water tests are coming back satisfactory. Snowbird has a plan in place to lower and insulate the snowmaking line.
Cumming Water Line: Zarbock Plumbing is doing the work on the lateral replacement to the Cummings residence. They were able to use an abandoned tv conduit and slip the 1 ˝" high density pipe through it. Mr. Hanson anticipates water service will be restored to this residence soon.
Financial Audit: Spencer Doman, (Eide Bailley), directed some questions to Service Area management referencing 3 different checks issued to Steve McIntosh, Monica Lisenbee and Keith Hanson. Spencer requested support of a legitimate business purpose. Mr. Hanson read his explanation of the 3 expenses in question to the Board of Trustees. Mr. Hanson explained that a $900.00 check made out to himself, was for holiday bonuses issued in $100.00 bills to the Service Area staff. The auditor commented that technically, any bonus should be treated as compensation, and should run through payroll with the appropriate tax deductions. Mr. Hanson stated that there will be mention of this in the formal audit letter of findings. Paul Skeen, with Eide Bailly will be at our June 2017 meeting to formally present the audit.
Customer/Isgur: As discussed at a previous board meeting, a customer who resides in Superior Point was charged for a significant water overage, due to running toilets. We have not heard from Mr. Isgur, although he did sent payment to cover his current charges and overages. Once a statement is received of the plumbing install of the two new toilets, we will issue 50% of that total bill as a credit on his water and sewer account.
Tunnel Lighting: Mr. Hanson has installed 6 fixtures, starting at the bulkhead into the treatment room. It has been taking some time to finish as to accommodate with several tours, Mr. Hanson has been doing. I.E, German exchange students, American Water Resources and Hanksville City engineers, with Fred Duberow, who helped design the bulkhead in the Wasatch Drain Tunnel.
Division of Water Rights: On 2/25/17, Mr. Hanson met with Frank Quintana from the Division of Water Rights, (DWR). The Service Area reports our water usage to DWR, to include: how much we use for residential, commercial, irrigation and industrial purposes. According to reports from the DWR to Mr. Hanson, there were individuals who disapproved of the Service Area and Town of Alta’s data reporting. Mr.Quintana met with Mr. Hanson and Ms. Black, (Town of Alta Clerk), to discuss the 2016 data reports. Mr. Quintana asked Mr. Hanson to remove the Mid Gad usage from the main report, split up the Peruvian Spring and the Peruvian Mine, and also to take the snowmaking water out of commercial and put it into industrial. Ironically, Mr. Hanson viewed a report on tv the following day, which reported that in the State of Utah, there are a number of municipalities pulling water from wells that they don’t have rights to, which may be a reflection of these requested report revisions. The Service Area does not have water rights, rather contracts with Salt Lake City. Mr. Hanson has made the recommended revisions to the 2016 data reporting and will continue reporting as such. Trustee Schilling asked if the DWR is part of Salt Lake City and not Salt Lake County, in which Mr. Hanson clarified it is part of the State of Utah.
Service Area/Railing: Mr. Hanson contacted a company to look at the outdoor railing, which was damaged by a snowplow this past winter. He has given the approval to fabricate a new railing for $2,771.00. This cost as well as any other charges, i.e. concrete repair will be passed on to Snowbird. The Service Area will also install some bollards for added protection from the plows.
Grizzly: The new pumps for Grizzly should be delivered soon and once they arrive the installation will take place immediately.
Mr. Hanson did report on some recent events at Grizzly. Our telemetry system alerted us to a flood alarm, which once investigated was a loss of the prime in the sump pump in the Grizzly vault. Also, there appears to be a leak in the west system lateral, which feeds 3 residences. We are currently over pumping the leak and have advised the homeowners to have it repaired. The pressure at Grizzly is satisfactory.
Vaults/Blackjack: There is a lot of water flowing into our underground vaults. The Service Area has been pumping out the vaults, proves to be time consuming and will go on for at least another 10 days.
Mr. Hanson reported of a manhole ring and lid destroyed by a snowplow over the winter and will need to be repaired. Trustee Schilling commented that the transformer in that area was also moved by the plow. Mr. Hanson stated that eventually there will be a house in that area, by a recent lot purchase by the Duncan McLean.
Maintenance Shop: The Snowbird maintenance shop will undergo some expansions this year. Mr. Hanson conducted a flow test on the fire hydrant, which from the 2 ˝" port at the maintenance shop flowed at 1,425 gpm. There is another 2800 gallons available there, so fire flows are adequate.
As part of our summer projects, we will be flushing the entire system.
Snowmaking/Blackjack: Snowbird will be installing a new snowmaking line on the Blackjack ski run. Crews have begun snow removal for this project.
Chickadee Work: Once the snow is removed from Chickadee, the Service Area will install an 8" gate valve in order for us to isolate the water line of concern. We will also tv any hot spots with the sewer lines on Chickadee. Lastly, Mr. Hanson made mention of reviewing any future improvements to the sewer line.
Summer Maintenance: The Service Area continues to look for a summer maintenance worker. Aaron Rugg was hired as a night operator.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning April 1st, through April 30th, 2017 and the Profit and Loss Budget vs. Actual beginning April 1st through April 30th, 2017 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the April 19th, through May 16th, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
Directly after this meeting, Mr. Hanson will be reviewing a "Spill Control Plan", with Snowbird employees.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 12:52 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk