SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
April 18th, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Daniel Schilling, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Monica Lisenbee, Office Manager/Clerk
MEETING MINUTES APPROVAL
Chairman Borgione called the regular meeting to order at 12:05 p.m. Ms. Borgione moved to approve the March 21st, 2017 regular meeting minutes as written. Mr. Richards seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
Interlocal Agreement: Mr. Hanson presented the Intelocal Agreement between the Salt Lake County Clerk Elections Division and the Service Area. The Service Area will enter into an agreement with the Salt Lake County Clerk Elections Division to operate portions of our election. Monica Lisenbee as the clerk, is still responsible for the public notice postings and will accept the declaration of candidacies, (June 1st through June 7th, 2017), from the qualified applicants. The Service Area will still be responsible for holding the canvass of the election. The clerk has contacted other districts, and received positive feedback from the County’s performance in running elections. It will also prove to be cost effective compared to using Carr Printing as done in past elections. Ms. Borgione made a motion approving the Salt Lake County Clerk Elections Division-Interlocal Cooperation Agreement. Trustee Schilling seconded the motion and it passed unanimously.
Audit: Spencer Dohman and two other auditors were on site at the Service Area last week, (4/11 thru 4/13), conducting the audit of the 2016 financials, The clerk had been working with Mr. Dohman, prior to their visit, preparing all requested financial reports. Mr. Hanson and Mr. McIntosh prepared the depreciation schedule for this audit. Mr. Hanson prepared the Management Discussion and Analysis letter, (MD&A), which is a required document for the audit. Mr. Hanson reviewed this letter with the board and highlighted on the increased costs with Cottonwood Improvement District, Impact Fees and Capital Improvements during 2016.
Customer Overage: Lee Isgur, a longtime owner in Superior Point accumulated significant water overages during February and March. Mr. Hanson included a letter of explanation of the overages with Mr. Isgur’s most recent statement. Mr. Hanson explained that the overages were a result of two running Kohler Low Boy toilets and stated that just one of these running toilets can go 30,000 gallons in 24 hours. The Service Area has worked with other Superior Point homeowners in the past with credit adjustments to their accounts for replacement of fixtures. Therefore, we have extended this incentive to Mr. Isgur, by replacing the two Kohler Low Boy toilets; the Service Area will credit his account 50% of parts and labor.
Grizzly: Mr. Hanson updated the Board on power issues to the Grizzly System. On March 23rd, 2017 we lost power to the Grizzly System and initially thought it was related to a transducer. Rocky Mountain Power suspected it was a bad connection to a power transformer, and replaced wire connections on the transformers. This repair by Rocky Mountain Power only lasted 6 hours and Grizzly customers were once again without water. Rocky Mountain Power returned to pull fuses on the transformers. Mr. Hanson showed the board photos of the damaged Grizzly 3 phase meter base panel. The Service Area purchased an emergency pump that can run off of a portable generator. This restored water to the Grizzly residences while the new 3 phase meter base was installed and connected. The Town of Alta will reimburse the Service Area for the cost of the emergency repairs. In discussions with the Town of Alta, Mr. Hanson has ordered a complete new system consisting of two 1-1/2 horse power VFD driven pumps, new scada and a new 6500 watt generator to use in the event of a power loss.
Cumming Leak: The Cumming’s water line completely failed underneath their house. Snowbird installed a 500 gallon water tank in the garage, to supply their house, until the line repair is done sometime in May. Mr. Hanson is in discussions with Snowbird on the best approach for this repair. Ms. Borgione asked whether the road near that area would be under construction. Mr. Hanson stated that the current plan is to pull poly pipe through the existing line from the Iron Blosam to the Cumming residence.
Summer Projects: Mr. Hanson discussed his list of summer projects with the Board of Trustees. This includes:
Tunnel lighting/Chickadee 8" gate valve/Tv hot spots on Chickadee/Refurbish interior of the Peruvian Reservoir/Mid-Gad Chlorinator/Relocation of radio sites-stations/PRV hydrant maintenance/Iron Blosam-PRV modification/Tunnel Painting
Sludge Removal/Construction of new office railing/Copper wire to the View to power flow meters. Mr. Hanson also stated that Snowbird will be looping their snowmaking line up Who Dunnit this summer, which will create some challenges with our existing water line. Last thing for summer projects, Mr. Hanson discussed the improvements to the Grizzly system.
Treatment Plant Valve Actuators: Mr. Hanson has purchased two electric valves for our treatment plant. These parts are necessary to have on the shelf in the event of valve failures.
Summer Maintenance Worker: Aaron Rugg, who lives in Snowbird employee housing and works as a tram and lift supervisor, will be replacing Chris Bremer as a night operator, effective the first week of May.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning March 1st, through March 31st, 2017 and the Profit and Loss Budget vs. Actual beginning March 1st through March 31st, 2017 as prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the March 22nd, through April 18th, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 12.50 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk