SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
March 20th, 2018
at the Service Area Administration Building
PRESENT: Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Steve McIntosh, Systems Manager
MEETING MINUTES APPROVAL
Chairman Richards called the regular meeting to order at 12:05 p.m. Ms. McGuinness then made a motion approving the meeting minutes from February 12th, 2018 rescheduled Board meeting minutes as written. Mr. Prosek seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
1. Water Operations: Mr. Hanson reviewed the following;
New Meter: Mr. Hanson replaced the water meter in the Snowbird Maintenance Shop. Pressure problems within the water system, caused the old meter to leak.
PRV Failure: On 3/12/18, Mr. Hanson was contacted by Snowbird, regarding high pressure issues at the Creekside Daylodge. Mr. Hanson determined there was a pin hole leak in the pilot tubing on the 2" bypass pressure reducing value on the Creek Road, causing it to fail. Mr. Hanson has ordered new stainless steel pilot control fittings for this repair.
Water Issue: On 3/11/18, Mr. Hanson was contacted by Paul Wetzel regarding an issue when their maintenance staff tried to fill one of the swimming pools at the Cliff Lodge. They accidently drained the top 3 floors of the building trying to fill the pool too fast. Mr. Hanson inspected the problem and discussed with Snowbird personnel, the risk of backflow issues, which could potentially contaminate the water supply in the Cliff. Mr. Hanson also discussed the need for infrastructure improvements to areas of the Cliff Lodge water system.
Hidden Peak-Motor: One of the WTP pump motors on Hidden Peak failed on 3/8/18. Mr. Hanson ordered a new motor and replaced it. Snowbird will be billed for the motor.
Hidden Peak Transducer: On 3/18/18, a level sensor in raw water tank failed. Keith Hanson spent 3/19/18 reconfiguring the system so that it could continue to operate. Mr. Hanson stated that this is a result of problems with the snowmaking design and will discuss his suggestions for improvements with Snowbird.
By-Pass-Cable: A UDOT snowplow accidentally damaged the low voltage power cable for the Peruvian Meter along the Bypass road. Mr. Mcintosh did a temporary splice on the cable but it did not completely correct the problem. We will estimate flows until we can get the line properly repaired after the snow melts.
Tunnel Tours: Mr. Hanson conducted a tour for the Division of Drinking Water, who brought up 20 engineering students from Pakistan.
Meter Reader: On 3/14/18, Larry Alserda, with Salt Lake City Water Corporation visited the Service Area and introduced the new meter reader. Mr. Hanson wanted the employees to be familiar with our system and how it is metered.
DDW: The Division of Drinking Water is sponsoring an event for the Division of Environmental Quality on 3/29/18. State of Utah Senators and Congressmen will be visiting our water facilities.
Snowmaking: Total snowmaking usage for the ski season is 98,307,260 gallons. The Salt Lake Public Utilities statement has been received, billing the Service Area for this usage at $30,753.88.
Patsy Marley: Mr. Hanson discussed settlement agreements between Salt Lake City and the Town of Alta, pertaining to overflow of their tanks. Developers for the Patsy Marley subdivision will put in a 10" water line in the ground this summer. UDOT will be conducting road repair, Syringa will be installing the fiber optic and the Town of Alta will be replacing their 2" line up to the Grizzly tank.
Capacity Correspondence: Mr. Hanson has issued water and sewer capacity letters for El Chanante and the Chickadee Bridge. These have been sent to Salt Lake City and the Health Department. Project.
2. Sewer Operations:
Meadows Pump Station
Meadows Manhole: Mr. Hanson discussed some infiltration issues with the Meadows subdivision manhole.
Tanners Flat: Mr. Hanson finally received the as-builts from the Forest Service of the Tanners Flat area. There are two connections from the campground into the main sewer.
Customer Letter: Mr. Hanson read a letter from, Frank Buselli, (The View Condominium owner), to the Board of Trustees. Mr. Buselli requested the Board to review the following:
An annual payment discount: Increase from 5%-10%.
Property tax increase vs. increase of water/sewer rates.
Sewage treatment in Little Cottonwood Canyon.
Mr. Hanson discussed with the Board the impact of these recommendations to the Service Area and suggested that the Board re-visit some of these ideas during the 2019 budget process. Mr. Hanson will prepare a response to Mr. Buselli.
Capital Improvements: Mr. Hanson discussed the following capital improvements with the Board. Sugarplum Meadows sewer infiltration solution. Chickadee sewer improvements, manhole 128-129. Culinary valve installation by Cliff Conference Center. Upgrades to vault near the Hilton parking lot. Reconfiguration of the Iron Blosam pressure reducing vault. Reconfiguration of the water system. Fire Station scada Mr. Hanson had large laminated map of our water system on board room table for review of system projects. the water map our our system on the board room table to better explain improvements.
Work in Progress: The following are items, which Mr. Hanson is working on and will be reviewed with the Board of Trustees.
Municipal Wastewater Planning Program- Required by the State annually. Due 4/16/18 by resolution.
Water Rights Survey
Policies and Procedures
Operations & Maintenance Manual
Audit: Eide Bailly auditors will be at the Service Area beginning March 26th, 2018, to begin the audit of the 2017 financials. The chairman will be contacted by an auditor to partake in a fraud interview, as a routine part of the audit.
Trustee List: The Board received an updated "Trustee Term List", from the clerk. All of the current board members have been added to this list.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for February 1st through February 28th, 2018. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for February 1st, through February 28th, 2018. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Mr. Richards made a motion to approve the bills listed on the February 13th, 2018 Through March 20th, 2018 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. The check detail report is emailed to members of the board prior to this board meeting for their review.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:27 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk