SALT LAKE COUNTY SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
January 17th, 2017
at the Service Area Administration Building
PRESENT: Annamarie Borgione, Chairman
Dave Richards, Trustee
Dan Schilling, Trustee-Appointed
Keith Hanson, Gen. Mgr. /Treasurer
Steve McIntosh, Operations Manager
Monica Lisenbee, Office Manager/Clerk
MEETING CALLED TO ORDER: Chairman Borgione called the regular meeting to order at 11:56 a.m.
Oath of Office-Appointment of Dan Schilling: The Service Area clerk conducted the "Oath of Office", swearing in Daniel Schilling as trustee by appointment. Mr. Schilling will fulfill a one year term, which expires December 31st, 2017. The trustees and Mr. Hanson offered their congratulations.
MEETING MINUTES APPROVAL
Ms. Borgione moved to approve the December 13th, 2016 regular meeting minutes. Mr. Schilling seconded the motion and it passed unanimously.
SYSTEMS OPERATIONS AND DEVELOPMENT
System Update: Chickadee Re-alignment: A map of the Chickadee project was viewed on the monitor, displaying the configuration of the pedestrian tunnel and our existing sewer system. Mr. Hanson discussed details of moving the sewer lines/manholes to the north side of the tunnel and additional sewer upgrades at the Snowbird Center, which will be negotiated with Snowbird. Chairman Borgione commented that Snowbird is beginning discussions on the Center remodel, so now is a good time to raise concerns on the sewer design. Mr. Hanson also discussed the water re-alignment on Chickadee. Dave Richards confirmed with Mr. Hanson that currently the pipe material is ductile iron, which will be replaced with HDPE. Dan Schilling asked if Snowbird is conducting this project and billing the customers. Mr. Hanson stated that Snowbird is conducting the project and the Service Area will be paying a portion of the costs for the infrastructure improvements. The Service Area has a budget of $60,000 for this project. This is a joint project between the Service Area and Snowbird and will be going out to bid soon.
Meadows Pump Station: The pump station has been running off of the re-wound pump motor and new VFD. Mr. Hanson is pleased with the performance of the new equipment. We will look at getting rid of other phase converter from the other pump in the future.
Water Protests: Mr. Hanson discussed the recent water protests submitted by the Service Area to the State Engineer’s Office, in response to non-production wells applications by Evan Johnson. The State Engineer’s Office has denied all protests for tests wells in Albion Basin and Superior. Trustee Richards asked if Salt Lake City was also protesting these applications by Evan Johnson. Mr. Hanson stated that yes, indeed they have been submitting their protests, along with Metropolitan Water District and Sandy City. The reason why we protest these filings is that this involves our zone 2, which is our area of recharge in our Drinking Water Source Protection Plan. Chairman Borgione confirmed that there were test well applications on Superior. Mr. Hanson stated that there were 2 filings on Superior and 4 in Albion Basin.
DWSPP Update: Updates to the Drinking Water Source Protection Plan are required every 5 years, and our revisions have been submitted to the State, and we are awaiting approval. Once approved, this will be incorporated into our DWSPP document.
DDW: Mr. Hanson announced that the new State of Utah, Division of Drinking Water Director, is Marie Owens from Jordan Valley Water Conservancy District. The previous director, (Ken Bousfield), retired in December. Also, Tom Ward has left Salt Lake City to become the Public Utilities Director for Sandy City.
Snowmaking: Snowbird has used 56 million gallons of their 80 million gallon allotment to date and they have completed their snowmaking season. Previously, (at 46 million gallons of consumption), in December, Mr. Hanson was asked by Snowbird in early December to make a request to Salt Lake City for an additional 10 million gallons of snowmaking water. Mr. Hanson has discussed this request with Salt Lake City Water Corporation and Snowbird has withdrawn their request.
Ron Ferrin/Delinquent Account: Mr. Ferrin visited the Service Area office to discuss his account with Mr. Hanson. It was resolved by Mr. Hanson to remove $120.00 from his $400.00 from his past due account.
Mid-Gad Water System: Mr. Hanson discussed issues with the Mid-Gad water system, and reported that approximately 3 weeks ago, he noticed problems with the chlorination system. Mr. Hanson is currently manually chlorinating the water. The tubing conduit is either frozen or crushed.
Mid-Gad Grease Traps: Mr. Hanson discussed the unsatisfactory condition of the Mid-Gad grease traps. This has been reviewed with the appropriate Snowbird departments, along with requests for protocol and appropriate documentation.
Hidden Peak: Mr. Hanson discussed a pump failure at the Hidden Peak water treatment plant. Chairman Borgione asked whether we still have a warrantee on the pumps. Mr. Hanson stated that he was not certain and would verify the problem and update the board at the next meeting.
Fuel Spill: Mr. Hanson informed the Board of Trustees of a diesel spill on January 7th, 2017 in Mineral Basin. The spill was contained and contaminants were removed in a timely manner.
Service Area Administration Building Improvements: Mr. Hanson informed the Board of Trustees of bid amounts from Schronrock Construction for a new stairway of $11,800.00 and completing the kitchen for $5,400. 00.
Service Area New Vehicle: Mr. Hanson discussed obtaining Board approval for the purchase of a new Service Area utility truck. He has completed his research via the State contracting system. Mr. Hanson has found a vehicle through Young Chevrolet, who meets all of the bidding requirements through the State, therefore we are guaranteed the State contract price. Mr. Hanson stated we need a safe vehicle for hauling chlorine and sulfur dioxide. The vehicle for purchase is a 2017-2500 HD Silverado truck, listed at the State contract for $30, 447.00. The trade-in for our 2009 truck will be $14,500.00, leaving a balance of approximately $16,000.00. Semi Service, has the utility bed contract through the State and will outfit the truck with a utility bed and pipe rack for an additional $8500.00. The new truck and equipment costs will be under the $25,000.00 budget. Dave Richards, asked if we would be putting a hydraulic tail-gate lift in the truck. Mr. Hanson commented that we’ve had them installed in previous vehicles, and the weather corrodes the lifts. We do have the overhead crane in our truck bay for that purpose. Mr. Schilling asked what the alternative is to lifting heavy equipment when we’re working in the field. Mr. Hanson stated he can look into the addition of a lift on the truck, but it may cause issues with space while hauling chemicals. Ann Borgione motioned to approve the purchase of a new Service Area vehicle. Dave Richards seconded it and it passed unanimously.
Schedule: Mr. Hanson will be out of office 1/28/17 thru 2/5/17 for the Nordic Ski Jumping Competition.
RWAU: The Rural Water Association of Utah Conference will be held February 28th through March 3rd, 2017.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning December 1st through December 31st, 2016 and the Profit and Loss Budget vs. Actual beginning December 1st through December 31st, 2016 as prepared by Salt Lake County Service Area.
APPROVAL OF BILLS PAID
Ms. Borgione moved that the bills listed on the December 14th, 2016 through January 17, 2017 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Mr. Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. *Please note: The Service Area will email the check detail to trustee’s prior to the regular board meetings for their review.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:16 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk