SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
January 16th, 2018
at the Service Area Administration Building
PRESENT: Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Steve McIntosh, Systems Manager
MEETING MINUTES APPROVAL
Chairman Richards called the regular meeting to order at 12:02 p.m. Mr. Richards then made a motion approving the meeting minutes from December 12th, 2017 board meeting minutes as written. Mr. Prosek seconded the motion and it was unanimously carried.
SYSTEMS OPERATIONS AND DEVELOPMENT
Chairman Recommendation: Mr. Hanson stated that since Dave Richards is the veteran trustee of the Board, he made his recommendation to attending trustees to name Dave Richards as the current Chairman of the Board. Therefore, Mr. Prosek , made a motion selecting Mr. Richards as the Chairman of the Board. Ms. McGuinness seconded the motion and it passed unanimously.
Open & Public Meeting Laws: As an annual requirement governed by the Utah State Legislature, current public officer, (Trustees), are to review the, "Open and Public Meeting Act", (Utah Code Title:-52-Chapter 4). Mr. Hanson, then reviewed the Open and Public Meeting laws with the Board. Mr. Hanson also discussed the closed meeting laws as well.
The Board of Trustees have the necessary information submitted to them by the clerk for their annual training on the, "Little Manual of Special Districts".
February Meeting Change: Mr. Hanson, requested to the Board to change the February 16th, 2018 to another date, as he will be out of state. The board agreed to change the regular board meeting to February 12th, at 12:00 p.m.
1. Mr. Hanson stated he is still trying to find the replacement part for the main tunnel meter. This is the billing meter for Salt Lake City Water Corporation. We have an alternative meter we are using, which is working sufficiently for the time being.
2. Mr. Hanson reported for 2017, that 70 million gallons of water was used for culinary purposes. Snowmaking usage for 2017 was 74 million gallons.
3. Referencing snowmaking, Mr. Hanson has concerns with the Wasatch Drain Tunnel keeping up with the high snowmaking demand, but it has been recovering sufficiently. Mr. Hanson has also been in discussions with Snowbird regarding future snowmaking system expansions. Mr. Hanson discussed our other points of water diversion, our capacity and usage, surface water reservoir and most importantly, protecting our drinking water sources. Our contract with Salt Lake City Water Corporation includes 4 points of diversion for water.
Snowbird Projects: Mr. Hanson reviewed with the Board a simple plan profile of the change on Chickadee from manhole 129 to manhole 128. Mr. Hanson discussed the proposed bridge, leading to the Snowbird Center, which will affect the grade of the manhole to 128. At manhole 128 is main sewer from Alta up to MH 129 & MH 130. Mr. Hanson discussed the other piece of the sewer system of the East Cliff and Service Area sewer. The current plan is to abandon in place the existing line. The sewer line between MH129 & MH 130 has already been abandoned. The lower pipe line has the corrosion issues. We are replacing less than 100 feet of this line between the two manholes. The Service Area will put in line and Snowbird will put in laterals. Mr. Hanson will be making some minor revisions to this plan and then sending to the State for their approval. Project start date is estimated to begin in May or June of this year.
Corrected Pay Periods: Mr. Hanson had a discussion with our auditor, Paul Skeen, (Eide Bailly), to discuss a payroll issue with calendar year vs. tax year. During 2017, the Service Area technically had 27 pay periods. Traditionally, there are 26 pay periods in the year, although every 14 years we get an extra pay period. Salaries are therefore split into 26 payments. Because of this extra pay period, it requires us to amend our 2017 budget to actual expenditures. This amendment will take place in an upcoming meeting in 2018.
Policies and Procedures: This year, the Service Area Board of Trustees, will be reviewing and updating our current Policies and Procedures Manuals to include job descriptions. The Operation and Management Manual will also be reviewed and updated. As passed by motion, (Dave Richards), at the December 12th, 2017 board meeting, the Board will enter into discussions, of the Service Area establishing a 5 year projected budget. Mr. Hanson will supply information to the Board to get this process started this year and address this on a monthly basis.
UDOT Meeting: Mr. Hanson attended the most recent Town of Alta – Council meeting to update them on the Alta Water System.
Mr. Hanson informed the Board of Trustees, that UDOT presented information at this meeting, regarding a NEPA study for highway #210 improvements. UDOT has 65 million potentially set aside for transportation improvements in Little Cottonwood Canyon. Mr. Hanson stated that UDOT will be working on Hwy #210 this summer and discussed the importance that our sewer line infrastructure remains protected.
As of December 31st, 2017, the ending balance is $201,000 in the cash operating account. Mr. Hanson will be submitting a transfer from our cash operating account to our State Treasurer-Emergency Account in the amount of $100,000. This transfer will be reflected in the January 2018 financials.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for December 1st through December 31st, 2017. Dave Richards had a question regarding the Blackjack extension account. Keith Hanson stated there was a purchase for a new drive on the Meadows sewage pump station for $4,200.00. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for December 1st, through December 31st, 2017. These reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Ms. McGuinness moved that the bills listed on the December 13th, 2017 through January 16th, 2018 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Tom Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:03 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk