SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
May 15th, 2018
at the Service Area Administration Building
PRESENT: Tom Prosek, Acting Chairman/Trustee
Kate McGuinness, Trustee/Acting Chairman
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Steve McIntosh, Systems Manager
ABSENT: Dave Richards, Chairman
MEETING MINUTES APPROVAL
Regular Board Meeting Minutes Approval: Ms. McGuinness, (Acting Chairman), opened the regular Board Meeting at 12:04 p.m... Ms. McGuinness then made a motion approving the meeting minutes from April 17th, 2018 board meeting minutes as written. Mr. Prosek seconded the motion and it was unanimously carried.
*Ms. Bennett requested to Mr. Hanson to obtain a copy of the Municipal Waste Water Management Plan and also to keep board informed on any updates to Snowbird’s management plan for the Creekside.
SYSTEMS OPERATIONS AND DEVELOPMENT
Sewer System Update: Mr. Hanson updated the board on the following:
Chickadee Line Replacement-Mr. Hanson has been involved in researching the exact location of the west Cliff Lodge main sewer to appropriately allow companies to bid on the sewer line replacement work between manholes 129-128. With the assistance from Roto- Rooter, Cottonwood Improvement TV camera crew and a dye testing process, we verified the location of the main line. We now know the correct lines to abandon during this project. Mr. Hanson reviewed video footage of the sewer line with the board. Mr. Hanson stated that sections of the Chickadee sewer line show deterioration and excessive grease build-up as a result of poor internal control. Mr. Hanson has invited Granite Construction, Newman Construction and Jones Excavation to bid on this project. Mr. Hanson discussed protocol of a series of tasks which must be followed during this project, water shed specifications and the underground utilities. Mr. Hanson addressed miscellaneous questions from the board regarding line placement, (asked by Mr. Prosek), and time line for this project, (questioned by Kate Bennett). Mr. Hanson will update the board as necessary regarding any matters involving this upcoming project.
Meadows Pump Station-Once the snow melts, Mr. Hanson will have the Cottonwood Improvement manhole crew assist with the internal repair at the Meadows Pump Station. This will be a 2 day job. Also, the paving project on Highway 210 will begin soon and Mr. Hanson will be inspecting the work on our 31 affected manholes in the canyon.
Water System Update:
Creekside- The Creekside Lodge did not exceed their water allotment last month, per our contracts with Salt Lake City Water Corporation.
Mr. Hanson briefly discussed the following:
Run-off is here, but at about 50% of normal.
Mr. Hanson has isolated the Peruvian Mine and will turn it back into system in late June or July.
Mid-Gad Restaurant closed. We have shut off the chlorination system, although continue to monitor this system monthly, per requirements by the State Division of Drinking Water.
The Hidden Peak snowmaking line is still frozen. Snowbird crews are currently working near tower 4, using a generator to re-energize the heat trace. Meanwhile, we are relying heavily on water transportation via the tram. Ms. Bennett, informed Mr. Hanson of Snowbird’s Memorial Day weekend schedule for purposes of foot traffic.
The electric valve in the drain tunnel which is our snowmaking diversion valve, failed as a result of excessive moisture in the electric actuator. We will wait until it dries up and conduct a repair to this valve.
Bay City-Replaced 14 cubic feet of granular ferric oxide in the Bay City. The Town of Alta will be purchasing new media for that filter B soon.
Newman Construction has repair the Grizzly water line as discussed at last month’s meeting. Paving is the last thing to be done in this area.
Hellgate Property: To follow up on the property in the Hellgate area, Mr. Hanson has been in discussions with Alex Gordon, (son of the property owner), and our attorney Mike Keller. Currently, the Service Area has no interest of purchasing this land.
PTIF: The Public Treasurer’s Investment Fund has adopted a new policy, which requires pool participants to adopt a resolution, authoring at least two individuals from our entity to have the authority to make changes to our PTIF accounts. This resolution will allow the appointment members to conduct the following:
Add or delete users to access and/or transact with PTIF accounts. 2. Add, delete, or make changes to bank accounts tied to PTIF accounts. 3. Open or close PTIF accounts. 4. Compete any necessary forms in connection with such changes. Therefore, the Service Area will present a resolution at the June 2018 meeting to be adopted and submitted to the State, by the deadline of June 30th, 2018. Mr. Hanson will forward this information to members of the board.
Roof Leak- Mr. Hanson discovered that our building roof is leaking, and unfortunately caused some damage to the bathroom wall. Mr. Hanson that the water traveled is coming from between the membrane and geofoam where the roof slopes. We will need to have this addressed soon and do the necessary repairs to the sheetrock.
Summer Projects: Consist of:
Elimination of our telemetry system from the fire station.
Scada system and pressure reducing valve upgrades.
Installation of new meters in a few of the hotels.
We will have Kasey Carpenter 1 day per week and Aaron Rugg 1-2 days per week as part of our summer crew.
Miscellaneous: The June 19th, 2018 meeting will include the audit presentation and setting the 2018 property tax rate.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for April 1st, through April 30th, 2018. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for April 1st, through April 30th, 2018. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Mr. Prosek made a motion to approve the bills listed on the April 18th, 2018
Through May 15th, 2018 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Ms. McGuinness seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. The check detail report is emailed to members of the board prior to this board meeting for their review.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:03 p.m.
Salt Lake County Service Area #3-Snowbird
Kate McGuinness/Acting Chairman
Monica L. Lisenbee/Clerk