SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
April 17th, 2018
at the Service Area Administration Building
PRESENT: Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Steve McIntosh, Systems Manager
Mike Keller-Fabian VanCott-Attorney
MEETING MINUTES APPROVAL
Chairman Richards called the regular meeting to order at 12:02 p.m.
Closure of the regular meeting: Mr. Richards closed the regular meeting at 12:03 p.m. for the purpose of the following: According to Utah Code, 52-4-205, (d)-Strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i)-Disclose the appraisal of estimated value of the property under consideration; or (ii)-Prevent the public body from completing the transaction on the best possible terms.
The regular public meeting was re-opened at: 12:52 p.m. by Mr. Richards.
Regular Board Meeting Minutes Approval: Mr. Richards made a motion approving the meeting minutes from March 20th, 2018 board meeting minutes as written. Mr. Prosek seconded the motion and it was unanimously carried.
SYSTEMS OPERATIONS AND DEVELOPMENT
MWWPP: Mr. Hanson presented the 2017-Municipal Waste Water Planning Program to the board for review and approval. Originally, this, "Planning Program", required approval by resolution, although now for 2017, only review and approval by the Board of Trustees is necessary. This is an annual survey of the following parts: 1. Operations and Maintenance, 2. Capital Improvements, 3. General Questions and 4. Projected Needs. Mr. Hanson discussed the report thoroughly with the board. With no further discussion, Mr. Prosek made a motion approving the Municipal Waste Water Planning Program for 2017, seconded by Kate McGuinness. Mr. Hanson will submit this document to the State of Utah-Department of Environmental Quality-Division of Water Quality as conducted by Mr. Hanson. Mr. Hanson will be submitting this to the State.
Chairman Exit: Dave Richards made his apologies and excused himself from the regular meeting at 1:00 p.m. due to other meeting obligations.
Utah Water Use: Mr. Hanson met last week with Frank Quintana, (State of Utah-Division of Water Rights), Frank Quintana for the purpose of reviewing the 2017 water use. State legislators have asked the Division of Water Rights, to visit all water users in the State to gather usage information. 2017 usage reports are as follows: Residential: 2,258,000, Commercial: 67,494,000: Industrial, (Snowmaking), 73,186,000 for a total of: 142,939,552 gallons for the Service Area. Our numbers need to correspond with the numbers from Salt Lake City. This information is posted on the Division of Water Rights website.
Chickadee Project: Mr. Hanson met recently with Granite Construction, who will be conducting the work on the Chickadee bridge project, they will need to lower the manhole #128 as part of this project. Mr. Hanson has asked Granite Construction for a price to do the work involving the main line connection between manholes 129-128. Mr. Hanson will obtain a few more bids for this work, but feels with Granite Construction already working for Snowbird, may be the least expensive. Ms. McGuiness asked whether the scope of the project has changed. Mr. Hanson clarified we are still working between MH 129-128. The Cliff Bakery sewer line will tie into the sewer line between MH 129-130. Our scope has not changed.
Hidden Peak: Mr. Hanson stated that The Hidden Peak, (snowmaking line), water line on Hidden Peak froze last night. Snowbird will begin hauling water today to Hidden Peak. Keith advised Snowbird that they’re work of lowering the line 200 feet, insulating and heat tracing, still was not enough to avoid freezing of this line. This definitely puts extra burden on the tram crew with hauling water to the Hidden Peak.
Meadows: Mr. Hanson met with the Cottonwood Improvement District crew recently, to discuss options of the water infiltration into the sewer manhole in the Meadows subdivision. Cottonwood crews need to wait until snow melts to make their repairs to the manhole.
Grizzly System: Mr. Hanson reported of a break in the Grizzly Gulch water line located in the highway. We have been pumping for 2 days, but today could not overcome the leak and have therefore isolated the tank. Residents of East Grizzly have water and there are 3 homes in West Grizzly who will be out of water for several days. Mr. Hanson has made his recommendations to the Town of Alta for improvements to their system.
Audit: Eide Bailly had two auditors in the Service Area office beginning on 3/26/18 thru 3/28/18. Paul Skeen, (Eide Bailly-Managing Partner), will be at the June 19th, 2018 board meeting to present the 2017 audit to the board.
Creekside: The Creekside Day Lodge is only allowed to use 80,000 gallons of water per month in accordance with our Salt Lake City water contract. The Creekside exceeded this amount in March 2018. Per our contract, Creekside can over 20% in any given month to 96,000, as long as the whole year total is below 80,000 x 12. However, the Creekside did exceed the contact by using 98,000 gallons, so they exceeded. Salt Lake City contacted Mr. Hanson regarding this issue. The Service Area does supply water to the Creekside, although in the water contract this area is extra territorial. Mr. Hanson has discussed this with Dave Fields and Jerry Giles, and we will come up with a "Management Plan", to avoid this overage in the future.
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for March 1st through March 31st, 2018. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for March 1st, through March 31st, 2018. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Tom Prosek made a motion to approve the bills listed on the March 21st, 2018
Through April 17th, 2018 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Ms. McGuinness seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. The check detail report is emailed to members of the board prior to this board meeting for their review.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 1:31 p.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk