SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
December 12th, 2022
9567 E. By-Pass Road
Snowbird, Utah 84092
Dave Richards, Chairman
Tom Prosek, Vice Chairman
Chris Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Kasey Carpenter, Ass. General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:03 pm.
PUBLIC HEARING- Chairman Richards opened the public hearing at 12:03 pm.
AMENDMENT OF THE 2022 SALT LAKE COUNTY SERVICE AREA #3 BUDGET and 2023 BUDGET HEARING AND APPROVAL- Mr. Hanson reviewed the amended budget putting the costs closer to actual costs for 2022. Mr. Hanson briefly reviewed a couple of slight changes since the November board meeting on the proposed 2023 budget with the Board of Trustees. Chairman Richards asked for a motioned to approve Resolution 2022-2 amendment of the 2022 budget and adoption and certification of the 2023 budget. Vice Chairman Prosek motioned to approve. Trustee Bremer seconded the motion and it passed unanimously. A copy of the 2022 amended and 2023 approved budget for review.
PUBLIC HEARING- Chairman Richards closed the public hearing at 12:12 pm. Let it be noted that there were no public present.
MEETING MINUTES APPROVAL – Vice Chairman Prosek asked for a correction to a spelling error. Chairman Richards asked for a motion to approve the minutes as corrected from the November 21st, 2022, Board meeting. Vice Chairman Prosek motioned to approve, Chairman Richards seconded the motion and the motion passed. A copy of the minutes is attached for review.
2023 Annual Meeting Schedule discussion and approval -
The Board briefly discussed the two proposed 2023 Annual Meeting Schedules for Service Area Board Meetings. The consensus was the Monday meeting schedule will continue to work best. Mr. Hanson stated in the event of a conflict with trustee schedules, to notify the Service Area with sufficient notice. Vice Chairman Prosek made a motion approving the 2023 Annual Meeting Schedule. Trustee Bremer seconded the motion and it passed unanimously. A copy of the approved 2023 Annual Meeting Schedule is attached to the minutes for review.
APPROVAL OF AMENDMENT OF 2022 SA3 P&P BENEFITS UPON RETIREMENT- Chairman Richards stated per discussion and tentative approval from the November 21st board meeting the amendment to the Benefit upon retirement section. Vice Chairman Prosek posed two questions regarding an eligible spouse and survivor benefits regarding the 25% sick leave payout. Mr. Hanson stated a spouse or survivor would be able to elect to use the sick pay in the same capacity.
Chairman Richards made a motion to approve the change to the Benefits upon retirement section of the Policy & Procedures. Trustee Bremer seconded the motion and it passed unanimously. A copy of the change to the section is attached to the minutes for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
MID GAD SPRING REHABILITATION – Mr. Hanson stated the operating permit has been issued from the Division of Drinking Water for the Mid Gad spring. Mr. Hanson discussed we will be going back to a similar operating procedure as before the rehabilitation. Two new requirements for the permit are collection of 3 years of new spring flow data and to update the drinking water source plan by the end of 2023. Mr. Hanson stated all drinking water source plans for the Service Area will be updated by the end of 2023.
SNOWMAKING - Mr. Hanson stated Snowbird snowmaking is essentially done for the season and has used approximately 67 million gallons to date of the 80-million-gallon allotment for snowmaking. The Wasatch Drain Tunnel is back up 300 feet. Mr. Hanson stated that we have switched from using pumps back to gravity feed.
CHEMICAL FEED SYSTEM ISSUES – Mr. Hanson discussed an issue regarding the chemical feed system in the Pump house that delivers sulfur dioxide and chlorine gas to the treatment plant in the Wasatch Drain Tunnel. Mr. Hanson stated in working through this issue there was a vacuum regulator problem and a Sulfur dioxide cylinder seal. SA3 ordered 2 new vacuum regulators for $4700.00 from Waterford systems to replace the current regulators. Mr. Hanson reached out to Thatcher chemical in regard cylinder issue.
SEWERLINE EASEMENT IN MEADOWS – One of our residential customers Mr. Byrne has had his lawyer contact us regarding a sewer easement obtained by the Service Area in February 1977. The sewer easement was recorded for future construction possibilities, the sewer alignment was changed, and a sewer line was never installed on the easement. The Service Area has nothing attached to the easement recorded with the county. Mr. Hanson will write a letter to vacate the easement.
DRAFT RESOLUTION 2023-1- ALTA CONTRACT EXTENSION- Mr. Hanson stated every two years this contract is renewed. Mr. Hanson and Mr. Carpenter met with the Town of Alta administrators and the mayor last week to discuss the contract. Mr. Hanson reviewed a breakdown of last year’s labor, 7 months with no labor overages and 5 months with labor overages. A brief discussion was had regarding the future of the contract and to potentially extend it in perpetuity with a rate increase from $2,300.00 to $3,000.00 per month. Town of Alta administrators and Mayor agree with the increase. Mr. Hanson discussed that Mr. McIntosh worked 4-6 hours a month for the Town of Alta as the sewer system operator, with his retirement the Town of Alta is looking for a replacement sewer operator they have asked the Service Area if we would like to become the operators. The consensus is the Service Area board members and employees do not want to take over sewer operations but are willing to help until they can find someone to replace Mr. McIntosh. The discussion will continue whether or not to take over the sewer operations for the Town of Alta. A copy of the draft resolution is attached to the minutes.
EPA’s FIFTH UNREGULATED CONAMINANT MONITORING- The EPA is requiring the Service Area to participate in the PFAS sampling program. Mr. Hanson stated the Service Area will comply with this rule. The Service Area will collect 29 water samples to be tested for polyfluoroalkyl substance (PFAS) and lithium analysis during a 12-month period. The EPA will pay the costs for the sample testing. Mr. Hanson stated he has been working to get the online registration completed and will have it complete by the end of year deadline. Along with this the Service Area will complete a lead service line inventory for the DDW & EPA by October 16th, 2024. The Service Area was established after the lead service line rule, so the service area has no lead service lines in our service district that we are aware of.
TREASURER’S REPORT –Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through November 30th, 2022, and the Profit and Loss Budget vs. Actual January 1st, 2022, through November 30th, 2022. These reports are emailed to members of the Board prior to the Board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID- Chairman Richards motioned to approve the bills listed on the check detail dated November 18th through December 8th, 2022, as presented by Mr. Hanson, and hereby authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT- There being no further business to be discussed, Chairman Richards adjourned the meeting at 1:12 pm.
Salt Lake County Service Area #3-Snowbird