SALT LAKE COUNTY

SERVICE AREA #3 – SNOWBIRD

BOARD OF TRUSTEES MEETING MINUTES

December 10, 2019

At the Service Area Administration Building

9567 E. Alta By-Pass Road

Snowbird, Utah 84092

PRESENT:                  

                                    Dave Richards, Chairman (attend by telephone)

Kate McGuinness, Trustee

                                    Tom Prosek, Trustee

                                    Keith Hanson, Gen. Mgr./Treasurer

                                    Steve McIntosh, Operations Manager

                                    Kasey Carpenter, System Operator

Bryauna Alderin, Office Manager/Clerk    

 

PUBLIC HEARING- Trustee Prosek opened the public hearing at 11:59 am. Let it be noted that there were no public present.

 

Resolution 2019-5 Water and Sewer 4% rate increase - Mr. Hanson stated a notice was sent out in to all customers regarding. the 4% rate increase. The only response was an email from an owner in The View, Mr. Buselli to Mr. Hanson. Mr. Hanson responded he was happy to have a discussion with Mr. Buselli to answer any questions he may have. Chairman Richards stated that he understands Mr. Buselli’s concerns as a home owner in Alta and a member of the Service Area #3 Board of Trustees. Chairman Richards also commented that the Service Area #3 is very conservative in spending and the 4% rate increase comes from the Service Area #3 water and sewer cost increases incurred through Cottonwood Improvement District (4% sewer increase) and Salt Lake City Public Utilities (5% water increase) rates. Trustee McGuinness stated that she discussed the increase with Snowbird CFO Bill Blair and stated that Snowbird is in agreement with the 4% rate increase. Trustee McGuinness motioned to approve, Chairman Richards seconded the motion and it was unanimously carried. A copy of Rate Resolution 2019-5 is attached to the meeting minutes.

 

AMENDMENT OF THE 2019 SALT LAKE COUNTY SERVICE AREA #3 BUDGET and 2020 BUDGET HEARING AND APPROVAL- Mr. Hanson reviewed the changes to the 2020 preliminary budget with the Board of Trustees. As per state requirements for the budget process. Mr. Hanson stated the electrical costs were down due to an over charge from Snowbird resulting in a credit from February to August. Direct Costs for the 2019 budget are almost $40,000 less than anticipated. Mr. Hanson adjusted the Direct Costs accordingly for the 2020 budget. Mr. Hanson discussed that Salary and Wages were under budget for 2019 due to budgeting for positions added/changed in 2019. 2019 Salary and Wages cost $217,719.00, 2020 Salary and Wages cost $244,809.00 an increase cost of $27,090.00. Mr. Hanson stated that approximately $55,000 dollars will go into the infrastructure savings account in 2019. Mr. Hanson presented the preliminary 2020 budget showing the 4% rate increase. Mr. Hanson reviewed the 2019 Capital Improvements budget and projects. 2019 approved Capitol budgets were $75,000.00 dollars for Water System improvements and $76,000.00 dollars for Sewer System improvements, with thoughts of making improvements on the Chickadee sewer line in a shared project with Snowbird which was postponed until spring 2020.

2019 Capital Improvements completed follow.

·         Iron Blosam New PRV Vault -$110,973.00

·         New Scada Meter Creekside - $3471.00

·         Peruvian Meter and CI2 Scale - $2420.00

·         Hellgate Waterline - $39,113.00

·         Residential Meter replacement - $1125.00

·         Water Treatment Plant valve replacements - $2623.00

·         Pump Control Valves - $2825.00

·         Water Tunnel Scada improvements - $2558.00

 

Mr. Hanson stated that 2019 was budgeted for $173,754.00 in 2019 Capital Improvements actual spent was $187,770.00. 2020 Capital improvements projected cost of $363,000.00. A $194,000.00 for Water System improvements and $169,000.00 for Sewer System improvements. Mr. Hanson re-stated that this is the best opportunity to cost share the large project with Snowbird with the new Cogeneration plant being built and new utilities being constructed across the Chickadee area, it will be a significant savings to the Salt Lake County Service Area #3 to share this project with Snowbird. 2020 Direct Costs budgeted to be $360,605.00 an increase of $30,100.00. 2019 Total Operating Expense costs $and 2020 Operating Expenses budgeted $459,528.00 to increase by $37,083.00.  Total Cash Expended in 2019 $1,036,259.00 which is $5000.00 over budget. 2019 Total Revenue $1,036,259.00. 2020 Budgeted Revenue is $1,223,934.00 including a transfer from the Service Area saving accounts of $147,765.00 dollars. Trustee Prosek motioned to approve, Chairman Richards seconded the motion and it was unanimously carried. A copy of the 2020 budgets are attached to the minutes.

 

Public Hearing closed at 12:22pm.

 

The Regular Salt Lake County Service Area #3 Board of Trustees meeting was called to order by at 12:22 pm.

 

MEETING MINUTES APPROVAL – Trustee Prosek made a motion approving the meeting minutes from the November 12th, 2019 board meeting pending corrections made to the first paragraph regarding meeting minutes motions. Chairman Richards seconded the motion and it was unanimously carried.

 

2020 Annual Meeting Schedule discussion-

The Board briefly discussed the proposed 2020 Annual Meeting Schedule for Service Area Meetings in which regular board meetings are held every third Tuesday of the month, with the exception of the December meeting, held the second Tuesday of the month.  General consensus was this schedule will work for most.  Mr. Hanson stated in the event of a conflict with trustee work schedules, to notify the Service Area with sufficient notice.  Trustee Prosek made a motion approving the presented Annual Meeting Schedule. Trustee McGuinness seconded the motion and it passed unanimously. A copy of the Annual Meeting Schedule is attached to the minutes.

 

SYSTEMS OPERATIONS AND DEVELOPMENT-

 

HELLGATE WATER LINE REPAIRS- Mr. Hanson discussed the Hellgate 14” water line leak on the exit ramp from the Cliff lodge. Mr. Hanson stated that the 14” line ruptured at a coupler point from original construction. A 37” piece was replaced with two repair sleeves on either end of the pipe. Mr. Hanson stated as the repaired line was reenergized. Mr. McIntosh and Mr. Carpenter noticed a Hellgate water line leak #2 up the exit ramp approximately 150 feet on the state highway. Leak #2 was repaired and reenergized as of 12/11/19 in which Mr. Hanson stated that Hellgate leak #3 was discovered in between the first two repairs. Leak #3 was a golf ball sized hole in the pipe caused by improper bedding with the original placement. A repair sleeve was placed and the lines pressure has been reduced to help alleviate some potential leak problems for the winter. So, for now Hellgate leak #1, #2, And #3 are complete.

 

Snowbird Co-gen building- Mr. Hanson discussed the progress of the Snowbird Cogeneration building. Snowbird has made the sewer and water utilities connections. Mr. Hanson stated that he recommended that there is a sleeve installed for a future water line replacement for the Cliff Lodge. The Service Area provides one million gallons of non-consumptive water for the cooling of the cogeneration plant. Mr. Carpenter repaired the broken meter associated with the cooling water. A new meter will be installed in the spring/summer.

 

Mr. Hanson gave a brief update of the following:

·         W.D.T automatic butterfly valve replacement number 6. Replaced 5 others over the year.

·         The pump house is all put back together and functional again after the tie in of the Snowbird snowmaking line has been completed. Thank you, Kasey!

·         Creekside Lodge is on track for excessive water use. Snowbird is aware and we continue to work on the issue.

·         Mr. Hanson to meet with Snowbird construction managers to go over the Chickadee Utilities replacement project.

·         Sanitary Survey- Services Area #3 population has increased to 8,200 people due to the transit population. The population increase has a mandated more frequent sampling.

·         Bid/Purchase of Town of Alta Chevy 3500 truck of $10,000.00

Odometer reads 36,000 miles.

·         Alta received a grant from the state for the Alta pump replacement. Mr. Hanson has submitted a State project notification.

·         Snowbird Snowmaking water use 35 million gallons.

 

 

TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning November 1st, 2019 through November 30th, 2019. The Profit and Loss Budget vs. Actual January 1st, through November 30th, 2019. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.

 

APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on November 9th – December 6th 2019 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Trustee Prosek motioned to approve. Chairman Richards seconded the motion and it passed unanimously.  Copies of the approved bills are attached to the minutes.

 

 

ADJOURNMENT There being no further business to be discussed, Trustee McGuinness made a motion to adjourn the meeting, seconded by Trustee Prosek and unanimously carried at 1:10 pm.

 

 

Salt Lake County Service Area #3-Snowbird                     

 

 

__________________________________________________

Dave Richards/Chairman

 

 

ATTEST: _________________________________________

Bryauna Alderin/Clerk

 

 

DATE: ____________________________________________