SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
November 21st, 2022
9567 E. By-Pass Road
Snowbird, Utah 84092
Dave Richards, Chairman
Tom Prosek, Vice Chairman
Chris Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Vice Chairman Prosek at 12:03 pm.
MEETING MINUTES APPROVAL – With 3 grammar corrections made to the minutes. Vice Chairman Prosek asked for a motion to approve the minutes as corrected from the October 17th, 2022, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded the motion and the motion carried unanimously. A copy of the minutes is attached for review.
2023 PRELIMINARY BUDGET DISCUSSION – Mr. Hanson discussed the preliminary budget process; this is the third revisions for the 2023 preliminary budget and 2022 amended budget. Regarding the rate increase discussion from the October board meeting Mr. Hanson presented a history of the residential rate increases beginning in 1991. Mr. Hanson stated there was a rate increase of 15% for 2022 bringing the monthly water and sewer cost for a residential customer to $119.05. Mr. Hanson stated a 5% increase for 2023 would bring the residential customer cost to $125.00 per month. Mr. Hanson briefly reviewed the preliminary budget numbers showing the difference between a 0% and 5% rate increase. Mr. Hanson stated this slightly changes the 2023 savings for infrastructure and has no effect on Capital projects planned. The board members all agreed that there would be no rate increase for 2023. Mr. Hanson and Mr. Carpenter will make revisions of the 2022 amended and 2023 preliminary budget for the December 12th, 2022, public hearing, and board meeting. A copy of both preliminary budgets is attached for review.
AMENDMENT TO 2022 POLICY & PROCEDURE BENEFITS UPON RETIREMENT – Mr. Hanson stated the new policy and procedures was made effective the 1st of January 2022. A section of the benefit upon retirement section was found to have wording that was contradictive. It was brought to our attention due to the fact Mr. McIntosh is retiring at the end of the month. Mr. Hanson reached out to Ms. Anderson our Policy lawyer from Fabian Van Cott for clarification. A formal resolution will be created to make the change and voted on at the December 12th, board meeting.
A copy of the draft change to the section is attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
MID GAD SPRING REHABILITATION – Mr. Hanson stated the spring tested clean for Coliform Bacteria. Mr. Hanson discussed the next step is getting the operating permit from the Division of Drinking Water, SA3 is in the process of gathering the information required for a “New Source” and will have the operating permit by the time Snowbird is ready to open Mid Gad restaurant in mid-December.
ALTA SEWER METER – Mr. Hanson stated the new sewer meter has been installed and programmed.
TV’ING OF SEWER LINES- Cottonwood Improvement has completed this year’s TV ‘Ing of the sewer lines to entry one. The main highway was not completed this year due to early snow.
GRIZZLY WATERLINE- Mr. Hanson stated there was an issue found with the Grizzly pump station. New check valves have been ordered due to a bleed down issue. When the new check valves arrive, they will be installed and hopefully correct the bleed down issue. Grizzly gas meter has not been installed yet, potential of moving installation to spring due to early snow conditions.
EXERSIZING SA3 VALVES AND FIRE HYDRANTS- Mr. Hanson stated all valves have been exercised and all fire hydrants flushed, maintained and ready to go for the winter season.
2023 SNOWMAKING - Mr. Hanson stated Snowbird has used 43.6 million gallons to date for snowmaking. The Wasatch Drain Tunnel has been brought down to 226 feet. Snowmaking has been shut down the last couple of days due to warm temperatures. Alta Ski lift Company has used just under 5 million gallons from the Bay City mine. During shut down periods both sources recovered well.
TREASURER’S REPORT –Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through October 31st, 2022, and the Profit and Loss Budget vs. Actual January 1st, 2022, through October 31st, 2022. These reports are emailed to members of the Board prior to the Board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID- Trustee Bremer motioned to approve the bills listed on the check detail dated October 14th through November 17th, 2022, as presented by Mr. Hanson and hereby authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
STEVE MCINTOSH RETIREMENT- Mr. Hanson expressed his appreciation to Mr. McIntosh for his 22 years of full-time service to SA3. Thank You Steve, your work and dedication have been greatly appreciated over the years and we couldn’t have done it without you! Congratulations and enjoy your well-earned retirement.
ADJOURNMENT- There being no further business to be discussed, Vice Chairman Prosek adjourned the meeting at 1:11 pm.
Salt Lake County Service Area #3-Snowbird
Tom Prosek/Vice Chairman