SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
November
21st, 2022
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek, Vice Chairman
Chris
Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Vice
Chairman Prosek at 12:03 pm.
MEETING MINUTES APPROVAL – With 3 grammar
corrections made to the minutes. Vice Chairman Prosek
asked for a motion to approve the minutes as corrected from the October 17th,
2022, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded
the motion and the motion carried unanimously.
A copy of the minutes is attached for review.
2023 PRELIMINARY BUDGET DISCUSSION – Mr. Hanson discussed the preliminary budget process;
this is the third revisions for the 2023 preliminary budget and 2022 amended
budget. Regarding the rate increase discussion from the October board meeting Mr.
Hanson presented a history of the residential rate increases beginning in 1991.
Mr. Hanson stated there was a rate increase of 15% for 2022 bringing the
monthly water and sewer cost for a residential customer to $119.05. Mr. Hanson
stated a 5% increase for 2023 would bring the residential customer cost to
$125.00 per month. Mr. Hanson briefly reviewed the preliminary budget numbers
showing the difference between a 0% and 5% rate increase. Mr. Hanson stated
this slightly changes the 2023 savings for infrastructure and has no effect on
Capital projects planned. The board members all agreed that there would be no
rate increase for 2023. Mr. Hanson and
Mr. Carpenter will make revisions of the 2022 amended and 2023 preliminary
budget for the December 12th, 2022, public hearing, and board
meeting. A copy of both preliminary budgets is attached for review.
AMENDMENT TO
2022 POLICY & PROCEDURE BENEFITS UPON RETIREMENT – Mr. Hanson stated the
new policy and procedures was made effective the 1st of January 2022.
A section of the benefit upon retirement section was found to have wording that
was contradictive. It was brought to our attention due to the fact Mr. McIntosh
is retiring at the end of the month. Mr. Hanson reached out to Ms. Anderson our
Policy lawyer from Fabian Van Cott for clarification. A
formal resolution will be created to make the change and voted on at the
December 12th, board meeting.
A copy of the draft change to the
section is attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
MID GAD
SPRING REHABILITATION – Mr. Hanson stated the spring tested clean
for Coliform Bacteria. Mr. Hanson discussed the next step is getting the
operating permit from the Division of Drinking Water, SA3 is in the process of
gathering the information required for a “New Source” and will have the
operating permit by the time Snowbird is ready to open Mid Gad restaurant in
mid-December.
ALTA SEWER
METER – Mr. Hanson
stated the new sewer meter has been installed and programmed.
TV’ING OF SEWER
LINES- Cottonwood Improvement has completed this year’s TV ‘Ing of the sewer
lines to entry one. The main highway was not completed this year due to early
snow.
GRIZZLY
WATERLINE- Mr. Hanson
stated there was an issue found with the Grizzly pump station. New check valves
have been ordered due to a bleed down issue. When the new check valves arrive,
they will be installed and hopefully correct the bleed down issue. Grizzly gas
meter has not been installed yet, potential of moving installation to spring
due to early snow conditions.
EXERSIZING SA3
VALVES AND FIRE HYDRANTS- Mr. Hanson stated all valves have been exercised and all fire
hydrants flushed, maintained and ready to go for the winter season.
2023
SNOWMAKING - Mr. Hanson
stated Snowbird has used 43.6 million gallons to date for snowmaking. The
Wasatch Drain Tunnel has been brought down to 226 feet. Snowmaking has been
shut down the last couple of days due to warm temperatures. Alta Ski lift
Company has used just under 5 million gallons from the Bay City mine. During shut down periods both sources
recovered well.
TREASURER’S REPORT –Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report through October 31st,
2022, and the Profit and Loss Budget vs. Actual January 1st, 2022, through
October 31st, 2022. These reports are emailed to members of the Board
prior to the Board meeting for their review. Financial reports are prepared by
Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID- Trustee Bremer motioned to approve the bills
listed on the check detail dated October
14th through November 17th, 2022, as presented by Mr. Hanson and hereby
authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded
the motion and it passed unanimously. Copies of the approved bills are attached
to the minutes.
STEVE
MCINTOSH RETIREMENT-
Mr. Hanson expressed his appreciation to Mr. McIntosh for his 22 years of
full-time service to SA3. Thank You Steve, your work and dedication have been
greatly appreciated over the years and we couldn’t have done it without you!
Congratulations and enjoy your well-earned retirement.
ADJOURNMENT- There being no further business to be
discussed, Vice Chairman Prosek adjourned the meeting at 1:11 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Tom Prosek/Vice
Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________