Dave Richards, Chairman
Tom Prosek, Vice-Chairman
Kate McGuinness, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
Steve Rowley, K&C Accounting
The November 17th, 2020 Board of Trustees meeting was held electronically due to the current Utah State requirements for social distancing due to the COVID 19 pandemic.
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:03pm.
MEETING MINUTES APPROVAL – Trustee Prosek motioned to approve the minutes from October 20th, 2020 meeting. Trustee McGuinness seconded the motion and it passed unanimously.
Proposal for Audit services discussion- Mr. Hanson discussed the request for proposal in finding a new auditing company for Salt Lake County Service Area #3. Request deadline was Friday November 13th 2020. Mr. Hanson stated that Salt Lake County Service Area #3 received two proposals back from the five companies that it was sent out to. Proposals received were from Gilbert & Stewart and Eide Bailey. Keddington & Christiansen Accountant Mr. Rowley discussed the scoring matrix for the two proposals that were received. The Scoring matrix is broken down by four categories Qualifications of staff assigned, Technical Experience, Size/Location Structure, and Cost of Audit. Eide Bailey scored a 4.04/5 and Gilbert & Stewart scored 4.85/5. Per Board members request Mr. Hanson will reach out to at least 3 other local companies who currently use Gilbert & Stewart for auditing services. Chairman Richards motioned to award the bid for Auditing services for Salt Lake County Service Area #3 to the firm Gilbert & Stewart pending positive outcome of at least three reference checks done by Mr. Hanson, award of bid will come only after the positive results of these reference checks. Trustee McGuiness seconded the motion. Audit Proposals and Keddington and Christensen scoring matrix are attached to the minutes for review.
2021 Preliminary Budget- Mr. Hanson briefly reviewed the 2021 preliminary budget with the Board of Trustees. Mr. Hanson stated no significant changes from last meeting. A copy of the 2021 preliminary budget are attached to the minutes.
Badger remote meter discussion- Mr. Hanson stated that SA3 employees met via zoom with David Welch and Jonas Welch for Hydro Specialties Co. to discuss the Badger Meter cloud based remote water meter reading system. Mr. Hanson discussed that the majority of the Service Area #3 residential water meters were installed in the 1980’s although many of them have been replaced, the Service Area #3 has had continued difficulty getting correct readings over the years. Mr. Hanson discussed this system uses a AT&T cellular based system to send readings to a cloud-based program at $0.89 a month per meter with 125 residential meters in the Service Area. The Badger Beacon AMA starter kit comes with everything to set up 10 residents with the system at an approximate cost of $7000.00. Mr. Hanson stated additional benefit of this system would be, it would give the Service Area #3 and customers access a to web portal to see usage numbers and possible leak detection. Mr. Hanson would like to get started with this starter kit before the end of the year. Chairman Richards asked what the time frame would be to get the entire Service Area switched over to this system, Mr. Hanson estimates it would take 2-3 years. Trustee McGuinness requested that Mr. Hanson reach out to other companies who are currently using this system to verify product satisfaction and functionality. Copies of the Badger Meter package and quote are attached to minutes for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Mr. Hanson gave a brief update of the following:
· Sewer manhole 110: Mr. McIntosh and Mr. Carpenter poured concrete to help repair the re-occurring sewer debris accumulation issue. The concrete has seemed to fix the problem.
· We raised sewer manhole 16 - down canyon by Stick rock.
· Worked with UDOT on a sewer manhole at Lisa Falls for the barrier to the new water way under the road.
· Sugarplum water meter replacement project almost complete. Zarbock plumbing replaced 6-meter setters.
· Mr. Carpenter has been recording the actual pressures at both the pressure reducing valves and fire hydrants during the annual water distribution system maintenance and testing so we can be comfident in the system during heavy winter use. TheService Area system work has been completed and there are basically 3 valves left in Alta that need excercising.
· Snowmaking water usage is just over 10 million gallons.
· Wasatch Drain Tunnel reclaim pump issues discussed last month, reclaim pump failed and had to be replaced. SA3 had a replacement on the self.
· Town of Alta, Bay City Filter A Media has been disposed. New Media has been installed and Filter A is back in operation.
· Installed Meter and Valve on Alta Ski Lifts Snowmaking system. We are working through the tie into SA3 Scada system.
Town of Alta Bay City project- Mr. Hanson discussed progress on the Bay City mine pump replacement. Mr. Hanson stated the pump installation of the new pump has begun in Bay City. Mr. Hanson, Nickerson plumbing crew and a Town of Alta employee, carted the new pump and 300ft of piping to the back of the tunnel for installation. Mr. Hanson stated the pipe and pump should be installed by end of day today.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through October 31st, 2020. The Profit and Loss Budget vs. Actual January 1st through October 31st, 2020. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated October 16th through November 13th 2020 as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Trustee Prosek motioned to approve. Chairman Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motioned to adjourn the meeting at 1:17pm.
Salt Lake County Service Area #3-Snowbird
Dave Richards/ Chairman