Tom Prosek, Vice Chairman
Chris Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, Assistant Gen. Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Vice Chairman Prosek at 12:01 pm.
MEETING MINUTES APPROVAL With 3 grammar changes made per Vice Chairman Prosek. Vice Chairman Prosek asked for a motion to approve the minutes as corrected from the September 19th, 2022, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded the motion and the motion carried unanimously. A copy of the minutes is attached for review.
2023 PRELIMINARY BUDGET DISCUSSION Mr. Hanson discussed the preliminary budget process, stating this is the second of 3 revisions for the 2023 preliminary budget and 2022 amended budget. Mr. Hanson stated at the last meeting it was discussed to show 0% rate increase for 2023. Mr. Hanson reviewed the most current preliminary budget numbers. Mr. Hanson stated we have a much clearer idea of where the 2022 budget will be and what we would like to see for 2023. Trustee Bremer asked Mr. Hanson to prepare the November preliminary with the 5% rate increase again to be rediscussed. Mr. Hanson and Mr. Carpenter will continue to revise the 2022 amended and 2023 preliminary budget for the November board meeting. The Budget hearing public meeting is December 12th, 2022. A copy of the preliminary budget is attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
SA3 HEALTH INSURANCE RENEWAL - Mr. Hanson stated SA3 is doing the annual renewal of employee health benefits. One change was made to the renewal which is allowing insurance benefits for Domestic Partners. PEHP insurance provider sent their requirements of a domestic partner. The Declaration of a Domestic Partner is attached for review.
MID GAD SPRING REHABILITAION Mr. Hanson stated the Mid Gad spring rehabilitation is essentially complete. Mr. Carpenter and Mr. Brindle have done a great job in working with Snowbird to get the spring rehab done before the snow covers it. Mr. Hanson stated there is still an issue of Coliform Bacteria, Mr. Hanson states the water is still potable due to the chlorination process. Sa3 will continue to monitor for coliform bacteria.
MEADOWS PUMP STATION- Mr. Hanson stated the New PLC controller at the pump station has been successfully installed. This PLC was the oldest still in use at the Service Area. Mr. Hanson stated it is all working well so far, the real test will be when the winter sewage uses increases.
EXCERSIZING SA3 VALVES AND FIRE HYDRANTS Mr. Carpenter, Mr. Brindle and Mr. McIntosh have spent the last Month exercising valves and fire hydrants through out the service area. All valves have been exercised and there are 10 remaining fire hydrants to test before winter. During this process Mr. Carpenter and Mr. Brindle found a leaking valve in the PRV vault near the Iron Blosam. The leak was caused by a crack in a fairly new ball valve. The leaking valve has been replaced with a new valve. In the Town of Alta all valves have been exercised, the fire hydrants still need to be exercised.
HELLGATE RESERVIOR Mr. Hanson discussed the break in at the Hellgate reservoir. The culprits cut a 3x5/8 steel bar to remove the padlock and gained entry. Mr. Hanson stated that no property within the structure was tampered with or damaged. We believe they were trying to access the Hellgate tunnel but discovered it is sealed with a bulkhead that prevented access. A report was made with both the Town of Alta Marshals office and Unified Police Department. All appropriate repairs have been made and a utility camera has been installed. Sa3 has a case number and will continue to monitor the reservoir for any suspicious activity.
GRAMA/INFORMATION REQUEST- Mr. Hanson informed the board of a grama request received by Ms. Alderin from Mr. Evan Johnson in regards to fire hydrant flow testing. Mr. Hanson stated the documents were gathered and sent to Mr. Johnson. Ms. Alderin followed up with Mr. Johnson to confirm the information was received.
WATER SAMPLING- Mr. Hanson briefly reviewed the status of water sampling for SA3. Lead and Cooper testing came back with acceptable results from all 45 test sites. SA3 has to do pesticide sampling in 2 consecutive quarters one sample was taken in July and the second in will be taken next week.
ALTA SEWER METER Mr. Hanson stated SA3 hopes to get the trench dug to run the 200 of conduit for the relocation of the Alta sewer meter, removing it from the firehouse and giving us better access to the equipment.
TVING OF SEWER LINES- Cottonwood Improvement has begun the annual TV ing of the sewer lines. They have made it through the Alta and Sugarplum area and are moving towards the Snowbird village.
DOMINION GAS LINE- Dominion Energy has installed the gas line to the Grizzly water pump station. SA3 is readying a concrete pad and making preparations for the gas meter to be installed. This will replace the propane tank that fuels the auxiliary generator for the pump station.
GRIZZLY WATERLINE- Mr. Hanson stated that in the last meeting he said the water line would be installed before winter, unfortunately due to timing issues Newman Construction will get the 4 water line connection to the Grizzly pump station completed in the spring.
WEST PERUVIAN ESTATES- Mr. Hanson stated that due to the uncertainty of the existing system layout this project has been pushed to spring 2023.
TOWN OF ALTA OPERATION CONTRACT- Mr. Hanson briefly discussed that the Town of Alta contract with the Service Area is up for renewal. Mr. Hanson has been in discussion with the Town about an increase in the contract costs for operation.
ALTA SKI LIFTS AND SALT LAKE CITY Mr. Hanson has been working with the Alta Ski Lift Company who would like to increase capacity in snowmaking water in the South Hecla mine. They plan to install a 4-5 high damn in the tunnel. The Service area is assisting the lift company with water sampling to assure compliance with Salt Lake City watershed.
2023 SNOWMAKING - Mr. Hanson stated the Wasatch Drain Tunnel is currently full, Mr. Hanson stated the sources are not as plentiful as they have been in years past. SA3 will keep a close eye on the tunnel levels. Mr. Hanson predicts they will begin to make snow in the next 2 weeks.
TREASURERS REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through September 30th, 2022, and the Profit and Loss Budget vs. Actual January 1st, 2022 through September 30th, 2022. These reports are emailed to members of the Board prior to the Board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID- Trustee Bremer motioned to approve the bills listed on the check detail dated September 16th through October 13th, 2022 as presented by Mr. Hanson and hereby authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT- There being no further business to be discussed, Vice Chairman Prosek motioned to adjourn the meeting at 1:06 pm.
Salt Lake County Service Area #3-Snowbird
Tom Prosek/Vice Chairman