SALT LAKE COUNTY
SERVICE AREA #3 SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
October 17th,
2022
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Tom Prosek, Vice Chairman
Chris
Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Kasey
Carpenter, Assistant Gen. Manager
Bryauna Alderin,
Office Manager/Clerk
John Brindle, System Operator
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Vice
Chairman Prosek at 12:01 pm.
MEETING MINUTES APPROVAL With 3 grammar
changes made per Vice Chairman Prosek. Vice Chairman
Prosek asked for a motion to approve the minutes as corrected from the September
19th, 2022, Board meeting. Trustee Bremer motioned to approve, Vice
Chairman Prosek seconded the motion and the motion carried unanimously. A copy of the minutes is attached for
review.
2023 PRELIMINARY BUDGET DISCUSSION Mr. Hanson discussed the preliminary budget
process, stating this is the second of 3 revisions for the 2023 preliminary budget
and 2022 amended budget. Mr. Hanson stated at the last meeting it was discussed
to show 0% rate increase for 2023. Mr. Hanson reviewed the most current preliminary
budget numbers. Mr. Hanson stated we have a much clearer idea of where the 2022
budget will be and what we would like to see for 2023. Trustee Bremer asked
Mr. Hanson to prepare the November
preliminary with the 5% rate increase again to be rediscussed. Mr. Hanson and
Mr. Carpenter will continue to revise the 2022 amended and 2023 preliminary
budget for the November board meeting. The Budget hearing public meeting is
December 12th, 2022. A copy of the preliminary budget is attached
for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
SA3 HEALTH
INSURANCE RENEWAL - Mr. Hanson stated SA3 is doing the annual renewal of
employee health benefits. One change was made to the renewal which is allowing
insurance benefits for Domestic Partners. PEHP insurance provider sent their requirements
of a domestic partner. The Declaration of a Domestic Partner is attached for
review.
MID GAD
SPRING REHABILITAION Mr. Hanson stated the Mid Gad spring rehabilitation
is essentially complete. Mr. Carpenter and Mr. Brindle have done a great job in
working with Snowbird to get the spring rehab done before the snow covers it.
Mr. Hanson stated there is still an issue of Coliform Bacteria, Mr. Hanson
states the water is still potable due to the chlorination process. Sa3 will
continue to monitor for coliform bacteria.
MEADOWS PUMP
STATION- Mr. Hanson
stated the New PLC controller at the pump station has been successfully
installed. This PLC was the oldest still in use at the Service Area. Mr. Hanson
stated it is all working well so far, the real test will be when the winter sewage
uses increases.
EXCERSIZING SA3
VALVES AND FIRE HYDRANTS Mr. Carpenter, Mr. Brindle and Mr. McIntosh have spent the last
Month exercising valves and fire hydrants through out
the service area. All valves have been exercised and there are 10 remaining fire
hydrants to test before winter. During this process Mr. Carpenter and Mr.
Brindle found a leaking valve in the PRV vault near the Iron Blosam. The leak was caused by a crack in a fairly new ball
valve. The leaking valve has been replaced with a new valve. In the Town of
Alta all valves have been exercised, the fire hydrants still need to be
exercised.
HELLGATE
RESERVIOR Mr. Hanson discussed
the break in at the Hellgate reservoir. The culprits cut a 3x5/8 steel bar to
remove the padlock and gained entry. Mr. Hanson stated that no property within
the structure was tampered with or damaged. We believe they were trying to
access the Hellgate tunnel but discovered it is sealed with a bulkhead that
prevented access. A report was made with both the Town of Alta Marshals office and
Unified Police Department. All appropriate repairs have been made and a utility
camera has been installed. Sa3 has a case number and will continue to monitor
the reservoir for any suspicious activity.
GRAMA/INFORMATION
REQUEST- Mr. Hanson
informed the board of a grama request received by Ms. Alderin
from Mr. Evan Johnson in regards to fire hydrant flow testing. Mr. Hanson
stated the documents were gathered and sent to Mr. Johnson. Ms. Alderin followed up with Mr. Johnson to confirm the
information was received.
WATER
SAMPLING- Mr. Hanson briefly
reviewed the status of water sampling for SA3. Lead and Cooper testing came
back with acceptable results from all 45 test sites. SA3 has to do pesticide
sampling in 2 consecutive quarters one sample was taken in July and the second
in will be taken next week.
ALTA SEWER
METER Mr. Hanson
stated SA3 hopes to get the trench dug to run the 200 of conduit for the
relocation of the Alta sewer meter, removing it from the firehouse and giving
us better access to the equipment.
TVING OF SEWER
LINES- Cottonwood Improvement has begun the annual TV ing
of the sewer lines. They have made it through the Alta and Sugarplum area and
are moving towards the Snowbird village.
DOMINION GAS
LINE- Dominion Energy has installed the gas line to the Grizzly water pump
station. SA3 is readying a concrete pad and making preparations for the gas
meter to be installed. This will replace the propane tank that fuels the
auxiliary generator for the pump station.
GRIZZLY
WATERLINE- Mr. Hanson
stated that in the last meeting he said the water line would be installed
before winter, unfortunately due to timing issues Newman Construction will get
the 4 water line connection to the Grizzly pump station completed in the
spring.
WEST
PERUVIAN ESTATES- Mr.
Hanson stated that due to the uncertainty of the existing system layout this
project has been pushed to spring 2023.
TOWN OF ALTA OPERATION CONTRACT- Mr.
Hanson briefly discussed that the Town of Alta contract with the Service Area is
up for renewal. Mr. Hanson has been in discussion with the Town about an increase
in the contract costs for operation.
ALTA SKI
LIFTS AND SALT LAKE CITY Mr. Hanson has been working with the Alta Ski Lift Company who
would like to increase capacity in snowmaking water in the South Hecla mine. They
plan to install a 4-5 high damn in the tunnel. The Service area is assisting the
lift company with water sampling to assure compliance with Salt Lake City watershed.
2023
SNOWMAKING - Mr. Hanson
stated the Wasatch Drain Tunnel is currently full, Mr. Hanson stated the
sources are not as plentiful as they have been in years past. SA3 will keep a
close eye on the tunnel levels. Mr. Hanson predicts they will begin to make
snow in the next 2 weeks.
TREASURERS REPORT Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report through September
30th, 2022, and the Profit and Loss Budget vs. Actual January 1st,
2022 through September 30th, 2022. These reports are emailed to
members of the Board prior to the Board meeting for their review. Financial
reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID- Trustee Bremer motioned to approve the bills
listed on the check detail dated September
16th through October 13th, 2022 as presented by Mr. Hanson and hereby
authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded
the motion and it passed unanimously. Copies of the approved bills are attached
to the minutes.
ADJOURNMENT- There being no further business to be
discussed, Vice Chairman Prosek motioned to adjourn the meeting at 1:06 pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Tom Prosek/Vice
Chairman
ATTEST: ________________________________________
Bryauna Alderin/Clerk
DATE: ____________________________________________