SALT LAKE COUNTY
SERVICE AREA #3 SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
October 15,
2019
At the
Service Area Administration Building
9567 E. Alta
By-Pass Road
Snowbird,
Utah 84092
PRESENT:
Dave Richards, Chairman
Kate McGuinness,
Trustee
Tom Prosek,
Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Kasey
Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Trustee
McGuinness at 11:59 am.
MEETING MINUTES APPROVAL Trustee McGuinness made a motion approving
the meeting minutes from the September 17th, 2019 board meeting.
Trustee Prosek motioned to approve, Trustee McGuinness seconded the motion and
it was unanimously carried.
UASD Annual
Convention November 6th-8th 2019 Trustee McGuinness discussed the 3-day
agenda for the Utah Association of Special Districts Convention. Mr. Hanson
stated that he would like Ms. Alderin to attend the convention. Ms. Alderin
will register herself and Trustee McGuiness. A copy of the UASD agenda is
attached to the minutes.
2020 Preliminary Budget Discussion continued Mr. Hanson reviewed the changes to
the 2020 preliminary budget with the Board of Trustees. As per state
requirements for the budget process. Mr. Hanson has had
discussions with both Cottonwood Improvement District and Salt Lake City Public
Utilities concerning the rate increases planned between 3% and 5% to the sewage
and water costs to the Service Area beginning January 1st 2020. Mr.
Hanson discussed the difference between the two preliminary budgets presented to
the board which showed rate increases between 3% and 5% which is a revenue
difference of $18,000.00. Mr. Hanson stated it comes down to how much the
Service Area will need to move from the Water and Sewer capital accounts to
accomplish the two large capital improvements planned for summer 2020. Direct
Costs projected to be $360,365.00 an increase of $17,050.00. Operating
Expenses projected $460,803.00 to increase by $36,000.00. Salary
and Wages $252,620.00 an increase of $24,716.00. 2020 Capital
improvements projected cost of $347,000.00, Mr. Hanson added $12,000.00
for a SKADA/PLC communications system update from the old system currently
located Fire Department building to a new system possibly installed in the new cogeneration
building. A copy of the 2020 preliminary budgets are attached to the minutes.
SA3 Policy and Procedure draft update
Mr. Hanson stated that Ms. Alderin has gone through the policy and
procedures and updated information to current. Mr. Hanson asked the board to
review and bring changes to the November meeting.
SYSTEMS
OPERATIONS AND DEVELOPMENT-
New Snowbird
Co-gen building- Mr. Hanson discussed the progress of the Snowbird Cogeneration
building. Snowbird has made the sewer and water utilities connections. Mr.
Hanson stated it has been a struggle due to the many power outages due to the
construction.
New Truck
for Service Area- Mr. Hanson bid $15,000.00 on a 2017 Chevy work truck from Cottonwood
Improvement District, bid was too low. Truck search is still in process.
T.V. Sewer Cleaning/Flushing- Mr. Hanson discussed Cottonwood Improvement
District as of today the crew had made it to manhole #87. Snowbird Oktoberfest
ends this weekend which will open up Chickadee hill and upper circle areas for
cleaning/flushing.
Mr. Hanson gave a brief update of the
following:
·
Fire Hydrant
flow testing requested by Fire Department.
·
GIS server
not currently working. Mr. Hanson is working on a solution.
·
Replaced broken
valve on the Hell gate line.
·
Looking for
a small leak in 14 Hell gate line between Cliff bus stop and the pump house.
·
The new Snowbird
Snowmaking line is to the pump house. We are in the process of tying in the 18
line to the current 12 line in the pump house. We will work Snowbird to tie in
the new 18 snowmaking line to the existing 18 tunnel line in April 2020.
·
Due to
several recent lighting storms we lost one flow meter and two-level sensors. We
are working to replace or warranty them.
·
The planned
electrical evaluation will be performed when new power line is installed in the
pump station. The Service Area will begin load testing the circuits after the
new line is installed.
·
Wasatch
Drain Tunnel Water Treatment Plant has been turned back on and running as per
normal.
·
Painting in the
Tunnel scheduled for mid-November.
·
4-hour
Tunnel tour for the Division of Drinking water engineers.
·
Mr. Hanson
has a meeting with the Town of Alta and the Bureau of Reclamation to discuss a
grant given to the Town of Alta.
TREASURERS REPORT Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report beginning September
1st 2019 through September 30th, 2019. The Profit and
Loss Budget vs. Actual September 1st through September 30th,
2019. These reports are emailed to members of the board, prior to this board
meeting for their review. Financial reports are prepared by Salt Lake County
Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills
listed on September 17th
through October 11th 2019 payment registers, as presented by Mr. Hanson hereby be authorized
and ratified to be paid by the office manager. Trustee Prosek motioned to
approve. Chairman Richards seconded the motion and it passed unanimously. Copies of the approved bills are attached to
the minutes.
ADJOURNMENT There being no further business to be
discussed, Trustee McGuinness made a motion to adjourn the meeting, seconded by
Trustee Prosek and unanimously carried at 1:33 pm.
Salt Lake
County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: _________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________