SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
July 21st,
2020
9567 E. Alta
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Kate McGuinness,
Trustee
Tom Prosek,
Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Kasey
Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
Dave Richards, Chairman – Absent
The July 21st,
2020 Board of Trustees meeting was held electronically due to the current Utah
State requirements for social distancing due to the COVID 19 pandemic.
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Trustee
Prosek at 12:04 pm.
MEETING MINUTES APPROVAL – Trustee Prosek motioned to approve the
minutes from June 16th, 2020 meeting. Trustee McGuinness seconded
the motion and it was unanimously carried.
Chickadee utility
project review- Mr. Hanson stated
that on July 15th the waterline portion of the project is complete. The
water samples have come back clean and the water line is in service. Mr. Hanson
is working with the Division of Drinking Water to obtain the operating permit
for the new lines. Mr. Hanson is meeting with the engineers to update drawings of revised
utility locations. Revegetation has been performed in disturbed areas and we
are watering these areas to establish the vegetation. Mr. Hanson and Ms.
Alderin will work on getting final costs together for the next board meeting. The
Sewer line is close to completion, Mr. Hanson and Mr. Carpenter are meeting
with Cottonwood Improvement District this afternoon to survey in the new
manholes. Mr. Hanson stated by August 15th the new sewer line should
be complete and in service.
Mid Gad water system corrective action plan- Mr. Hanson stated Mr. Carpenter was up there
this week and took measurements for tank access and ventilation improvements
required by the Division of Drinking Water. Jake Treadwell and Nima Mahak from
Snowbird are both involved with the project. Estimated project completion in
September.
SYSTEMS
OPERATIONS AND DEVELOPMENT-
Mr. Hanson gave a brief update of the
following:
·
Alta’s improvement project for the Bay City mine puimping system
is moving forward. Mr. Hanson and Aqua Engineering are submitting project
notification to the Division of Drinking Water for approval. This includes a
replacement pump (higher horsepower and deeper in the shaft) and a variable
frequency drive (more efficient power) in the back of the mine. Rail and
lighting improvements as well as retrofitting the Bay City Treatment plant with
natural gas heat are also included in the project. Estimated project completion
by the end of of October.
·
Changing the GTO filter media in filter
A at the Bay City
treatment plant will be done this fall.
·
Continued Water Meter improvement
project – Steve McIntosh has been working to replace/repair water meters around
the sugarplum village. We will also
replace some Snowbird hotel water meters.
·
Beginning Monday July 27th
2020 Cottonwood Improvement District will begin to camera and cleaning the main
sewer lines starting at Alta.
·
New drain valve for Wasatch Drain Tunnel
to be installed sometime this fall.
·
Excess debris in Manhole 110 built up
after Snowbird reopened. Mr. Hanson is working on a solution with Cottonwood
Improvement District to keep the build up from happening.
·
Film Crew in Wasatch Drain Tunnel 3 days
prep work, 2 days of filming. $7000.00 site fee. Mr. Carpenter and Mr. Rugg
will be assisting the film crew.
·
Working on Fraud risk assessment and EPA
emergency response plan to be submitted by end of year.
Discussion and Approval 2019 Audit- Mr. Hanson stated
that the Salt Lake County Service Area #3 had to certify the 2019 Audit with
the state by June 30th 2020. Mr. Hanson signed as the Chief
Financial Officer and Chairman Richards as Chief Administrator. All Board
members reviewed the 2019 Eide-Baily Financial Audit report. Trustee Prosek motioned to approve the 2019
Eide-Baily Financial Audit. Trustee McGuinness seconded the motion and it was
unanimously carried.
COVID 19
Update- Mr. Hanson discussed the ongoing precautions SA3 is taking. Take employee
and visitor temperatures daily upon arrival, continuing to work split schedules
as best we can with the work load. SA3 will continue with these procedures
until CDC or State of Utah guidelines change.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report through June 30th,
2020. The Profit and Loss Budget vs. Actual January 1st through June
30th, 2020. These reports are emailed to members of the board, prior
to this board meeting for their review. Financial reports are prepared by Salt
Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Trustee Prosek moved that the bills listed
on the check detail dated June 11th
through July 16th, 2020 as presented by Mr. Hanson hereby be authorized and ratified to
be paid by the office manager. Trustee McGuinness motioned to approve. Trustee Prosek
seconded the motion and it passed unanimously. Copies of the approved bills are
attached to the minutes.
ADJOURNMENT There being no further business to be
discussed, Trustee Prosek motions to adjourn the meeting at 12:52 pm.
Salt Lake
County Service Area #3-Snowbird
__________________________________________________
Tom
Prosek/Trustee
ATTEST: _________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________