SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
July 18th,
2022
9567 E.
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek, Trustee, Vice Chairman
Chris Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Kasey
Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman
Richards at 12:00 pm.
MEETING MINUTES APPROVAL – With two spelling corrections, and a verbiage change in the audit presentation
section, Chairman Richards asked for a motion to
approve the minutes as amended from the June 20th, 2022 Board
meeting, Trustee Bremer motioned to approve, Vice Chairman Prosek seconded the
motion and the motion carried with Chairman Richards abstaining from the vote.
Gilbert & Stewart 2021 Financial Audit - The Board reviewed
the final Audit information. The Service Area is in good financial standing and
has good policies in place to keep moving forward in a positive direction. Vice
Chairman Prosek motioned to approve the 2021 Audit for Salt Lake County Service
Area #3 as presented by Gilbert & Stewart. Trustee Bremer seconded the motion and it
passed unanimously. A copy of the 2021 Audit is attached to meeting minutes for
review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
·
Mr. Hanson discussed the continuing challenges with the Hidden Peak water
system that are due primarily to the snowmaking water line that delivers water
to Hidden Peak. Mr. Hanson stated in preparation of the Summit restaurant
opening after the completion of the Snowbird Tram project, Mr. Carpenter took 6
Bac -T samples of raw water. All tests came back absent of Total Coliform. Mr.
Hanson stated Hidden Peak water system ran over the weekend with no issues.
·
Mr. Hanson stated the Service Area is in the process of upgrading the Sewer
meters and the Meadow’s pump station. There are a couple of road blocks with
installing the new Alta sewer meter, essentially construction equipment in the
Superior lot is blocking the work area. On July 26th the lower sewer
meter will be switched over to the new panel configuration as well as the SCADA
system will be upgraded to the latest version. The Meadows pump station new
panel will be installed approximately the first or second week of August.
·
Mr. Hanson discussed construction challenges; Mr. Hanson stated Mr.
Mcintosh has spent many hours assisting contractors this summer. The Service
Area received a complaint call over the weekend concerning inadequate erosion
control on lots 4&5 on Blackjack road. With recent
rains a lot of construction debris was flowing into the storm drains. Mr.
Hanson has spoken with the General contractors and they will be updating the erosion
control to help with debris.
·
Mr. Hanson stated that Newman construction has been working to lower the
two Fire Hydrant lines in Alta at the Buckhorn and behind the Goldminers
daughter. The Goldminers line was only 3 feet from the surface. Mr. Hanson
explained the grade has been changed significantly since original installation.
Newman construction lowered the lines to 6 feet and added 18” of fill where the
line could not be lowered to help insulate the lines.
·
Mr. Hanson informed the Board that we have hired Mr. John Brindle to fill
the position of System Operator. He will begin working with us on July 26th.
·
Mid Gad spring improvement - Mr. Hanson stated that the State of Utah has
approved the Mid Gad spring improvement project. Mr. Hanson had a meeting with
Snowbird to review final project costs and will know on Friday if Snowbird will
approve the $170,000.00 cost of the project.
·
2022
Sanitary Survey - Mr. Hanson discussed the upcoming sanitary survey which happens
every 3 years. Mr. Hanson briefly reviewed the 47-page questionnaire. Mr.
Mcintosh and Mr. Carpenter have been working diligently to prepare for the
survey. Mr. Hanson stated we are on track and mostly prepared for the survey.
·
The Town of
Alta has given plan approval for the Peruvian Estates west water system improvements.
Mr. Hanson stated this project is a necessary improvement to the Town of Alta’s
water system to provide adequate water services to that area of town.
TREASURER’S REPORT – Mr. Hanson briefly
discussed the Deposit and Investment report that must be submitted every 6
months to the State Auditor’s office by the treasurer. Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report through June 30th,
2022 and the Profit and Loss Budget vs. Actual January 1st, 2022 through
June 30th, 2022. These reports are emailed to members of the Board
prior to the Board meeting for their review. Financial reports are prepared by
Salt Lake County Service Area #3. Copies of the financials and the Deposit and
Investment report are attached to the minutes.
APPROVAL OF BILLS PAID- With some confusion because Ms. Alderin sent
the wrong check detail with the minutes, the correct check detail was sent out
to the board and Mr. Hanson reviewed a paper copy. Trustee Bremer motioned to
approve the bills listed on the check detail dated June 17th through July 14th 2022 as presented by Mr. Hanson and hereby
authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded
the motion and it passed unanimously. Copies of the approved bills are attached
to the minutes.
ADJOURNMENT- There being no further business to be
discussed, Chairman Richards motioned to adjourn the meeting at 12:53pm.
Salt Lake County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: ________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________