SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
July 18th,
2019
At the
Service Area Administration Building
9567 E. Alta
By-Pass Road
Snowbird,
Utah 84092
PRESENT:
Dave Richards, Chairman
Kate McGuinness,
Trustee
Tom Prosek,
Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Kasey
Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by
Chairman Richards at 12:00 pm.
MEETING MINUTES APPROVAL - Ms. McGuinness made a motion approving the meeting
minutes from the June 18th 2019 board meeting. Chairman Richards seconded
the motion and it was unanimously carried.
Eide-Bailey- 2018 Financial Audit- Mr. Hanson stated
that the Salt Lake County Service Area #3 had to certify the 2018 Audit with
the state by June 30th 2019. Mr. Hanson signed as the Chief Financial
Officer and Chairman Richards as Chief Administrator. Mr. Hanson discussed the management
discussion and analysis report a document that Mr. Hanson creates within the audit
each year. Mr. Hanson discussed the Net Increase over the last 3 years, Net
pension increased by $210,747 during 2018. Salt Lake County Service Area #3 spent
$151,882 on Capital Improvements made in 2018. All Board members reviewed the
2018 Eide-Baily Financial Audit report. Chairman Richards motioned to approve the 2018 Eide-Baily Financial
Audit. Mr. Prosek seconded the motion and it was unanimously carried.
Resolution 2019-3 - Personal use of Public
Property- Mr. Hanson discussed the Resolution 2019-3 Personal use of Public
Property. The Utah Legislation adopted and signed House Bill 163 Personal use
of Public Property effective July 1st 2019 concerning the misuse of
public property for personal gain. Salt Lake County Service Area #3 has a
similar policy in place in the policy and procedures manual (section 5). Chairman
Richards made a motion to adopt Resolution 2019-3 with the understanding that
adjustments will be made in accordance to Salt Lake County Service Area #3 emergency
response measures for the policy and procedures manual. Mr. Prosek seconded the
motion and it was unanimously
carried. A copy of Resolution 2019-3 is
attached to the minutes.
IRS UPDATE- Mr. Richards
suggested Ms. Alderin go to the IRS building to make an appointment at the June
18th 2019 Board Meeting. Ms. Alderin went to the IRS Salt Lake
building on Thursday June 20th 2019. Ms. Alderin was successful in
getting an appointment for the following week. Mr. Hanson and Ms. Alderin meet
with an IRS representative and made steps forward in this matter. It is a continuing
issue that Ms. Alderin is working to resolve.
SYSTEMS
OPERATIONS AND DEVELOPMENT-
Iron Blosam water main repair- Mr. Hanson updated the board that the Iron
Blosam PRV Vault replacement job is now complete and operational. Ms. Alderin
will compile the total cost for the August 20th 2019 Board meeting.
Town of Alta
main water line replacement- Mr. Hanson discussed the new water line Newman Construction has installed
in the Albion basin parkinf lot the old 6” water line
was increased to a 10” water line. The line upgrade will be a great improvement
to the system. The Town of Alta is to pay the cost of the difference for the
larger pipe. Salt Lake County Service Area #3 has been keeping track of all labor
and will bill The Town of Alta with the July contract billing.
New Snowbird Co-gen building- Mr. Hanson stated
Snowbird has approved the plans for a new Cogeneration plant. This will include
a new utility corridor. The Salt Lake County Service Area #3 will continue to work
closely with Snowbird on this project.
Mr. Hanson
gave a brief update of the following:
·
Repaired
asphalt in front of SA3 building
·
Second
Snowbird snowmaking suction line to be installed and connected to the Wasatch
Drain Tunnel
·
New meter
head on Peruvian main system
·
6” Butterfly
valve replaced in Wasatch Drain Tunnel
·
Division of
Water Sanitary Survey- September 16th & 17th 2019 (water system audit)
·
Camera the
canyon sewer lines – Begin mid-August
·
Discussion
of new truck purchase under 10k
RWAU Fall
Conference- Mr. Hanson stated that Salt Lake County Service Area #3 employees will be
attending the 2019 RWUA fall conference August 27th -28th
at a cost of $225 per employee. Aaron Rugg will be taking his Water Treatment
grade 2. Total cost of $1225.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report beginning January 1st 2019 through June 30th,
2019. The Profit and Loss Budget vs. Actual through June 30th 2019
and Check Details beginning June 13th through July 16th, 2019.
These reports are emailed to members of the board, prior to this board meeting
for their review. Financial reports are prepared by Salt Lake County Service
Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills
listed on June 13th 2019 through July 16th 2019 payment
registers, as presented by Mr. Hanson hereby be authorized and ratified to be
paid by the office manager. Chairman Richards motioned to approve. Tom Prosek
seconded the motion and it passed unanimously.
Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be
discussed, Chairman Richards made a motion to adjourn the meeting was made,
seconded and unanimously carried at 1:16 pm.
Salt Lake
County Service Area #3-Snowbird
__________________________________________________
Dave
Richards/Chairman
ATTEST: _________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________