Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:00 pm.
MEETING MINUTES APPROVAL - Ms. McGuinness made a motion approving the meeting minutes from the June 18th 2019 board meeting. Chairman Richards seconded the motion and it was unanimously carried.
Eide-Bailey- 2018 Financial Audit- Mr. Hanson stated that the Salt Lake County Service Area #3 had to certify the 2018 Audit with the state by June 30th 2019. Mr. Hanson signed as the Chief Financial Officer and Chairman Richards as Chief Administrator. Mr. Hanson discussed the management discussion and analysis report a document that Mr. Hanson creates within the audit each year. Mr. Hanson discussed the Net Increase over the last 3 years, Net pension increased by $210,747 during 2018. Salt Lake County Service Area #3 spent $151,882 on Capital Improvements made in 2018. All Board members reviewed the 2018 Eide-Baily Financial Audit report. Chairman Richards motioned to approve the 2018 Eide-Baily Financial Audit. Mr. Prosek seconded the motion and it was unanimously carried.
Resolution 2019-3 - Personal use of Public Property- Mr. Hanson discussed the Resolution 2019-3 Personal use of Public Property. The Utah Legislation adopted and signed House Bill 163 Personal use of Public Property effective July 1st 2019 concerning the misuse of public property for personal gain. Salt Lake County Service Area #3 has a similar policy in place in the policy and procedures manual (section 5). Chairman Richards made a motion to adopt Resolution 2019-3 with the understanding that adjustments will be made in accordance to Salt Lake County Service Area #3 emergency response measures for the policy and procedures manual. Mr. Prosek seconded the motion and it was unanimously carried. A copy of Resolution 2019-3 is attached to the minutes.
IRS UPDATE- Mr. Richards suggested Ms. Alderin go to the IRS building to make an appointment at the June 18th 2019 Board Meeting. Ms. Alderin went to the IRS Salt Lake building on Thursday June 20th 2019. Ms. Alderin was successful in getting an appointment for the following week. Mr. Hanson and Ms. Alderin meet with an IRS representative and made steps forward in this matter. It is a continuing issue that Ms. Alderin is working to resolve.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Iron Blosam water main repair- Mr. Hanson updated the board that the Iron Blosam PRV Vault replacement job is now complete and operational. Ms. Alderin will compile the total cost for the August 20th 2019 Board meeting.
Town of Alta main water line replacement- Mr. Hanson discussed the new water line Newman Construction has installed in the Albion basin parkinf lot the old 6” water line was increased to a 10” water line. The line upgrade will be a great improvement to the system. The Town of Alta is to pay the cost of the difference for the larger pipe. Salt Lake County Service Area #3 has been keeping track of all labor and will bill The Town of Alta with the July contract billing.
New Snowbird Co-gen building- Mr. Hanson stated Snowbird has approved the plans for a new Cogeneration plant. This will include a new utility corridor. The Salt Lake County Service Area #3 will continue to work closely with Snowbird on this project.
Mr. Hanson gave a brief update of the following:
· Repaired asphalt in front of SA3 building
· Second Snowbird snowmaking suction line to be installed and connected to the Wasatch Drain Tunnel
· New meter head on Peruvian main system
· 6” Butterfly valve replaced in Wasatch Drain Tunnel
· Division of Water Sanitary Survey- September 16th & 17th 2019 (water system audit)
· Camera the canyon sewer lines – Begin mid-August
· Discussion of new truck purchase under 10k
RWAU Fall Conference- Mr. Hanson stated that Salt Lake County Service Area #3 employees will be attending the 2019 RWUA fall conference August 27th -28th at a cost of $225 per employee. Aaron Rugg will be taking his Water Treatment grade 2. Total cost of $1225.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning January 1st 2019 through June 30th, 2019. The Profit and Loss Budget vs. Actual through June 30th 2019 and Check Details beginning June 13th through July 16th, 2019. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on June 13th 2019 through July 16th 2019 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Chairman Richards motioned to approve. Tom Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards made a motion to adjourn the meeting was made, seconded and unanimously carried at 1:16 pm.
Salt Lake County Service Area #3-Snowbird