Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
Steve Rowley, K&C Accounting
Paul Skeen, Eide Baily
The June 16, 2020 Board of Trustees meeting was held electronically due to the current Utah State requirements for social distancing due to the COVID 19 pandemic.
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:03 pm.
MEETING MINUTES APPROVAL – Trustee Prosek motioned to approve the minutes from May 19th, 2020 meeting. Trustee McGuinness seconded the motion and it was unanimously carried.
Eide-Bailey- 2019 Financial Audit Presentation- Mr. Paul Skeen, representing independent audit Eide-Bailey. Mr. Skeen presented and discussed the 2019 Salt Lake County Service Area #3 Audit report. Mr. Skeen discussed the Independent Auditors report of the financial statements and Compliance Government auditing standards. Mr. Skeen stated there were no findings on the 2019 financials review of Salt Lake County Service Area #3. Mr. Skeen reviewed the Internal Control of Utah State compliance audit report, Mr. Skeen stated that there was a finding in regards to the timely posting of meeting agendas/minutes to the State of Utah public notice website. Mr. Skeen stated that Salt Lake County Service Area #3 has mitigated and resolved the issue and is in compliance. Mr. Skeen stated that overall Salt Lake County Service Area #3 is in compliance and in good financial standing. The Board of Trustees will review report and will discuss at the July 21st 2020 Board meeting. A copy of the Audit Report is attached to the minutes.
Public Hearing Open- Chairman Richards opened the public hearing at 12:21 pm to discuss and approve Property tax rate resolution. Let it be noted that there were no public present.
Public Hearing Resolution 2020-2 Property Tax Rate- Mr. Hanson discussed the 2020-2 Property Tax Rate Resolution. Property tax revenue is $30,530.00 Salt Lake County Service Area #3 property tax will be 0.000098. Purposed Tax evaluation of the Salt Lake County Service Area #3 is at $308,388,130.00. Chairman Richards made a motion to adopt the 2020-2 Property Tax Resolution. Trustee McGuinness second the motion and it was unanimously carried. A copy of Resolution 2020-2 is attached to the minutes.
Public Hearing Closed- Public hearing closed at 12:26pm.
2019 Consumer Confidence report- Mr. Hanson discussed the yearly report required by the EPA and Division of Drinking water. This report is an opportunity to share information with our customers on the water systems operations and the water quality provided. A copy of the consumer report is attached to the meeting minutes also available at www.canyonwater.com.
Chickadee utility project review- Mr. Hanson stated Chickadee utility project is moving forward well. Majority of the work has been completed on the Chickadee ski run, we are currently working in front of the Cliff Lodge valet area. Mr. Hanson stated the project is tracking on budget, and by next board meeting all the infrastructure should be complete.
Mid Gad water system corrective action plan- Mr. Hanson stated he signed and committed to the Division of Drinking waters corrective action plan. The MidGad restaurant full remodel has been put on hold by Snowbird due to COVID 19 business interruption. Mr. Hanson stated the corrective action that will be done this summer will be changing the tank access hatches and vents on existing tanks. Corrective action must be complete by October 1st 2020.
COVID 19 Update- Mr. Hanson discussed the ongoing precautions SA3 is taking. Take employee and visitor temperatures daily upon arrival, continuing to work split schedules as best we can with the work load. SA3 will continue with these procedures until CDC or State of Utah guidelines change.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Mr. Hanson gave a brief update of the following:
· Finishing up a couple projects from last fall, Replacing 18” valve at the bottom of Wasatch drain tunnel shaft.
· Finish painting W.D.T treatment plant. Currently 1/3 painted.
· Water Meter improvement project – Steve McIntosh has been working to replace/repair water meters around the sugarplum village. Will also replace some Snowbird hotel water meters.
· This Fall Cottonwood Improvement District will be up canyon to T.V. camera the sewer lines.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through May 31st, 2020. The Profit and Loss Budget vs. Actual January 1st through May 31st 2020. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated May 14th through June 10th, 2020 as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Trustee McGuinness motioned to approve. Trustee Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motions to adjourn the meeting at 1:07 pm.
Salt Lake County Service Area #3-Snowbird