Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Kasey Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The April 21, 2020 Board of Trustees meeting was held electronically due to the current Utah State requirements for social distancing due to the COVID 19 pandemic.
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:01 pm.
MEETING MINUTES APPROVAL – Trustee Prosek motioned to approve the minutes from March 16th 2020 meeting. Chairman Richards seconded the motion and it was unanimously carried.
Chickadee utility project review- Mr. Hanson stated the decision was made with Snowbird to move forward with the Chickadee utility replacement project. Mr. Hanson has ordered the majority of pipe and fittings for the project; Mr. Hanson stated that excavation for the project has started in front of the Snowbird Center. Excavation so far has exposed the sewer connection and water line where the tie in will be. The sewer man hole has been cored into. The new manhole (#121.1) that is being added to the system should be complete this afternoon. Mr. Hanson discussed two split crews will be working six days a week on split 3-day schedules for safety measures concerning COVID 19. Mr. Hanson stated he is cautiously optimistic that the project is moving forward on schedule and under budget. Mr. Hanson will keep the board informed of as the project moves forward.
URS Compliance Audit- Mr. Hanson briefly discussed the Utah Retirement Systems compliance audit that Ms. Alderin has been working on with Mrs. Snyder from URS. In review the audit found that the Service Area #3 was in compliance with two recommendations. Copies of audit and findings are attached to the meeting minutes.
2019 Municipal Wastewater planning annual report- Mr. Hanson presented the 17-page annual report on municipal wastewater with the board. Chairman Richards motioned to approve 2019 Municipal wastewater plan as presented by Mr. Hanson. Trustee McGuinness seconded the motion and it was unanimously carried. A copy of the report attached to meeting minutes.
Resolution 2020-1 COVID 19 paid leave Policy and Procedures – An Interim measure policy change to the Salt Lake County Service Area #3’s Policy and Procedures manual, Section 16: Leave of absence; to add COVID 19 paid leave to Section 16 of the policy. In which an employee who has or may have COVID 19, COVID 19 symptoms, or has come in contact with someone with COVID 19, COVID 19 symptoms and/or must self-quarantine per CDC, Utah State or Service Area recommendations. The COVID 19 paid leave would cover the employee’s regular wage for the normally scheduled hours but not to exceed 40 paid hours per week. The policy amendment would allow employees to not use their accrued sick or vacation pay to cover lost time due to the COVID 19 pandemic. COVID 19 paid leave policy amendment. Trustee Prosek motioned to approve Resolution 2020-1 COVID 19 paid leave. Chairman Richards seconded the motion and it was unanimously carried. A copy is attached to meeting minutes for review.
IRS Update- Ms. Alderin stated with the issue with 2018 Quarter 4-941 form has been fully resolved after a year of working with the IRS on a filing issue. The IRS came back with a zero-balance finding. A copy of the letter is attached to the meeting minutes.
Eide Baily Audit update- Mr. Hanson stated the audit has been completed by Eide Baily. Mr. Hanson discussed a minor finding that will be reported this year. Failure to post 2019 meeting agendas and approved meeting minutes to the Utah Public Notice website according to Utah code. Ms. Alderin is taking necessary steps to correct the issue. Eide Baily will present the audit at the June 16th 2020 board meeting.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Alta Bay City Mine – Mr. Hanson discussed the installation of a new sample pump in the Alta Bay City Mine at 320 feet below the collar to test water to make a determination whether the Town of Alta can lower the current pump 100 feet. Mr. McIntosh has been sampling the water weekly and there doesn’t seem to be a significant difference in water quality. The Town of Alta has received a grant to replace the current pump and upgrade the water system in the mine. The Town of Alta and Service Area #3 will continue to work on this project.
Mr. Hanson gave a brief update of the following:
· Water consumption is low due to lack of people.
· Small leak found and repaired in Grizzly system.
· Mr. Carpenter and Mr. Rugg have replaced 50-year-old pipe system with in the Peruvian Reservoir.
· Mid Gad water system reservoir tank vent to be improved this summer. Complete system upgrade on hold due to COVID 19.
· Every employee and visitor must take temperature daily at entrance. 100 degrees or higher is the cut off.
· Snowbird post office closing and transferring mail to the Sandy city location caused some customer payments issues. Ms. Alderin has been in contact with Postal service and customers to help resolve any issues.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning January 1st, 2020 through March 31st, 2020. The Profit and Loss Budget vs. Actual January 1st, through March 31st, 2020. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated March 14th through April 20th 2020 as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Trustee McGuiness motioned to approve. Trustee Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motions to adjourn the meeting at 1:30 pm.
Salt Lake County Service Area #3-Snowbird