Dave Richards, Chairman
Tom Prosek, Vice Chairman
Chris Bremer, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Kasey Carpenter, Asst. General Manager
Bryauna Alderin, Office Manager/Clerk
John Brindle, System Operator
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Vice Chairman Prosek at 12:04 pm.
MEETING MINUTES APPROVAL – Vice Chairman Prosek asked for a motion to approve the minutes from the March 20th, 2023, Board meeting. Trustee Bremer motioned to approve, Vice Chairman Prosek seconded the motion and the motion carried unanimously. A copy of the minutes is attached for review.
SYSTEMS OPERATIONS AND DEVELOPMENT-
CHALLENGES – SNOW & ROAD CLOSURES – Mr. Carpenter discussed the large amounts of snow received and extended road closures as a result so far this April. Mr. Carpenter stated he and Ms. Alderin stayed for the 5-day closure the first week of April and he and Mr. Brindle stayed the next week’s 4-day closure. Mr. Carpenter stated it’s been challenging and a bit of survival mode, lots of spring cleaning but no major disasters and everyone was safe. Thank you all.
CHLORINE ANALYZER – Mr. Carpenter stated the new chlorine analyzer has been installed in the Wasatch drain tunnel. Mr. Carpenter stated the old chlorine analyzer is going to be installed at the Peruvian reservoir so chlorine residuals can be monitored from the office computers.
WASATCH DRAIN TUNNEL INVENTORY – Mr. Carpenter and Mr. Brindle have started the inventory of valves and some actuators in the tunnel to plan for the ordering of replacements. Mr. Carpenter stated that the plan is to start the project once the Peruvian spring has enough water flow to support demand.
NEW UTILITY LOCATOR QUOTES– Mr. Carpenter discussed the 2 quotes received from Intermountain Sales Inc. for a new utility locator. Mr. Carpenter stated he spoke with a salesman at the RWAU conference in March. SA3 budgeted $8000 capital money for this purchase. Mr. Hanson stated that with the updated GIS program that we have been working on with Snowbird, the more expensive locator would be our best option. Quotes are attached to the minutes for review.
COTTONWOOD IMPROVEMENT DISTRICT RATE INCREASE - Mr. Carpenter stated an email was received from Mr. Evans the CFO at Cottonwood Improvement District about a 20% rate increase. The rate for 2023 will be $5.34 per 1000 (thousand) gallons. The increase is due to two main factors a $1.6 million increase in costs from Central Valley Water Reclamation Project debit service bonds to Cottonwood Improvement District and a decrease in 12-month average flows. Mr. Carpenter stated that this increase will put the sewer treatment budget slightly over anticipated costs for 2023. Mr. Hanson stated that there is potential for a 2024 rate increase.
TOWN OF ALTA POWER ISSUES – Mr. Carpenter stated that on March 29th there was an issue with the Bay City treatment plant communicating. Mr. Carpenter stated there have been other communication issues due to the amount of snowfall this year. Once he and Mr. Brindle gained access to the treatment plant, they found the problem was a loss of one leg of the 3-phase power. Rocky Mountain Power responded and repaired the issue to Bay City power that afternoon, only to lose power again later that evening. Mr. Hanson came up to turn breakers off to not cause further issues at Bay City when power was restored again. Mr. Carpenter stated that the second power outage also caused the Grizzly water system to lose power. Mr. Carpenter stated that the Grizzly water system has a backup generator which kicked on but quickly shut off due to lack of airflow. It was decided due to snow fall; safety was an issue and it would be addressed in the morning. Mr. Carpenter stated that he, Mr. Hanson and Mr. Brindle were able to access the vault and generator with the assistance of Alta Ski Lifts Employee Rip Collins. Mr. Carpenter stated the generator was reset and ran until the power was restored later that afternoon.
SEASONAL MAINTENANCE WORKER – Mr. Carpenter stated that SA3 is hiring a seasonal maintenance work. The position is May – November 40 hours a week non benefited. The job posting will be posted at various places.
STATE OF UTAH TRANSPARENCY ISSUE – Ms. Alderin received a notice of property tax being withheld due to a 2022 4th quarter transparency report not being submitted. Ms. Alderin stated it was a data upload issue with the states transparency website and the report has been uploaded and verified correctly.
2022 AUDIT – Mr. Hanson stated that our accountant Mr. Rowley from Keddington & Christianson and Mr. Stewart from Gilbert & Stewart, the Service Area’s Auditor’s will be on site for the audit April 25th.
TREASURER’S REPORT – Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report through March 31st, 2023, and the Profit and Loss Budget vs. Actual January 1st, 2023, through March 31st, 2023. These reports are emailed to members of the Board prior to the Board meeting for their review. Salt Lake County Service Area #3 prepared the financial reports.
APPROVAL OF BILLS PAID- Chairman Richards motioned to approve the bills listed on the check detail dated, March 17th through April 13th, 2023, as presented by Mr. Hanson, and hereby authorized and ratified to be paid by the office manager. Vice Chairman Prosek seconded the motion and it passed unanimously. Copies of the approved check detail are attached to the minutes.
ADJOURNMENT- With there being no further business, Vice Chairman Prosek adjourned the meeting at 12:52 pm.
Salt Lake County Service Area #3-Snowbird
Tom Prosek/ Vice Chairman