Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve McIntosh, Operations Manager
Bryauna Alderin, Office Manager/Clerk
The March 16th, 2020 Board of Trustees meeting was held electronically due to the current Utah State requirements for social distancing due to the COVID 19 pandemic.
The Salt Lake County Service Area #3 Board of Trustees meeting was called to order by Chairman Richards at 12:06 pm.
MEETING MINUTES APPROVAL – Trustee McGuinness motioned to approve the minutes from February 17th 2020 meeting . Chairman Richards seconded the motion and it was unanimously carried.
Closed Public meeting at 12:08 pm to 12:22 pm- Chairman Richards moved for a motion to close the public meeting for discussion of the health and wellbeing of a staff member of Salt Lake County Service Area #3. Trustee Prosek motioned to close the meeting at 12:08 pm. Trustee McGuiness seconded the motion and it was unanimously carried. Trustee Prosek motioned to re-opened the Board of Trustees meeting of Salt Lake County Service Area #3 at 12:22 pm.
COVID 19 paid leave Policy and Procedures amendment- Based on the discussion in the closed meeting Trustee McGuinness proposed a 35-day interim measure policy change to the Salt Lake County Service Area #3’s Policy and Procedures manual, Section 16: Leave of absence; to add COVID 19 paid leave to Section 16 of the policy. In which an employee who has or may have COVID 19, COVID 19 symptoms, or has come in contact with someone with COVID 19, COVID 19 symptoms and/or must self-quarantine per CDC, Utah State or Service Area recommendations. The COVID 19 paid leave would cover the employee’s regular wage for the normally scheduled hours but not to exceed 40 paid hours per week. The policy amendment would allow employees to not use their accured sick or vacation pay to cover lost time due to the COVID 19 pandemic. COVID 19 paid leave policy amendment will be reviewed at 35 days April 21st 2020 Board of Trustees meeting or at which time that the Board can reasonably reconvene due possible to COVID 19 issues. Trustee McGuinness motioned to approve the amendment to SA3 policy and procedures section 16 to add COVID19 paid leave. Chairman Richards seconded the motion and it was unanimously carried.
SYSTEMS OPERATIONS AND DEVELOPMENT-
Chickadee utility project- Mr. Hanson stated that the FCOZ permit was received from Greater Salt Lake Municipal Services District for the project. Plans have been submitted to the Division of Drinking Water awaiting approval. Mr. Hanson has been in discussion with Nima Mahak from Snowbird concerning the possible postponement of the project due to the possibilility of employee exposure and revenue uncertainty due to the COVID19 pandemic. Mr. Hanson stated he would need to order the parts this week to keep the April 13th, 2020 start date. For the time being Mr. Hanson is going to hold off on any ordering of parts and supplies for the project until further discussions can be had with Snowbird concerning employee safety procedures and costs for the project.
Mid Gad Restaurant water system- Mr. Hanson stated the MidGad water system is currently in violation of the Division of Drinking Water Standards. An improvement plan needs to be submitted by end of April 2020 to the Division of Drinking Water. In discussion with Nima Mahak of Snowbird today, March 16th 2020. Mr. Hanson stated that the necessary minor improvements will be made to bring the current MidGad water system back in compliance.
Mr. Hanson gave a brief update of the following:
- State of Utah Fraud Risk assessment
- Water system and source is safe from COVID 19 due to disinfection in water treatment process.
- SA3 Operations in unique time of COVID 19
o Split scheduling Keith Hanson and Steve McIntosh work week will be split Hanson/Carpenter Mon-Wed and McIntosh/Rugg Thurs-Saturday.
o Aaron Rugg hours will increase in order to help maintain operations with split schedules.
o Mr. Hanson is working to cross training outside water operators on SA3 system in case of emergency.
o Mr. McIntosh will get a 60-day supply for all treatment chemicals.
o Review emergency response guide.
o Employees and Guests must check temperature and log daily.
o No employee travel allowed.
o All external contact to be keep at minimum whenever possible.
o Going to order PPE supplies to best of ability.
o 125 kva portable diesel generator available in case of emergency.
W.D.T. Water Treatment Plant repair- Mr. Hanson discussed the chemical injection system motor failure on Monday March 9th 2020 the Wasatch Drain tunnel 5 HP chemical injection motor failed, which stopped water treatment for the tunnel. Mr. Hanson had a new motor overnighted from Pennsylvania for $1200.00. Old motor was purchased in 2011 and had approximately 20,000 hours on it. Identified weak point in the plant. Mr. Hanson will be ordering a spare 5 HP motor for emergency purposes.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report beginning January 1st, 2020 through February 29th, 2020. The Profit and Loss Budget vs. Actual January 1st, through February 29th 2020. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Chairman Richards moved that the bills listed on the check detail dated February 17th through March 13th 2020, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the office manager. Trustee McGuiness motioned to approve. Trustee Prosek seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be discussed, Chairman Richards motions to adjourn the meeting at 1:03 pm.
Salt Lake County Service Area #3-Snowbird