SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
January 19th,
2021
9567 E. Alta
By-Pass Road
Snowbird,
Utah 84092
ATTENDES:
Dave
Richards, Chairman
Tom Prosek, Vice-Chairman
Kate McGuinness, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Steve
McIntosh, Operations Manager
Kasey
Carpenter, System Operator
Bryauna Alderin, Office Manager/Clerk
The January
19th, 2020 Board of Trustees meeting was held electronically due to
the current Utah State requirements for social distancing due to the COVID 19
pandemic.
The Regular Salt
Lake County Service Area #3 Board of Trustees meeting was called to order by Vice
Chairman Prosek at 12:03 pm.
MEETING MINUTES APPROVAL – With one minor
change made to the minutes to change the word meeting to hearing under the
Public Hearing heading, Vice
Chairman Prosek motioned to
approve the minutes from the December 8th, 2020 meeting. Trustee McGuinness
seconded the motion and it passed unanimously.
Resolution 2021-1- Alta contract extension Mr. Hanson stated every two years this
contract is reviewed and renewed. Last week he met with the Alta Town Council about
the resolution and the Town approved their resolution at the January Council
meeting. The Alat resolution is in line with SA3 Resolution 2021-1. A brief
discussion was had regarding the future of the contract and to possibly extend
it in perpetuity with a percentage increase. Vice Chairman Prosek motioned to
approve Resolution 2021-1. Chairman Richards seconded the motion and it was
passed unanimously. A copy of the resolution is attached to the minutes.
Open and Public meeting laws - As an annual requirement governed by the Utah State Legislature, a current public officer (Trustees), are required to review the “Open and Public Meeting Act” (Utah Code Title: -52-Chapter 4). Mr. Hanson presented Salt Lake County Service Area #3’s 2021 annual review of the laws regarding open and public meetings. This was a video provided by the Office of the State Auditor. A link of Open and Public meetings review is attached to the meeting minutes. Office of the State Auditor - Training Portal (utah.gov)
SYSTEMS
OPERATIONS AND DEVELOPMENT-
2021 Snowmaking – Mr. Hanson stated that both Snowbird and
Alta Ski lifts should be done making snow for the 20-21 season. Snowbird snowmaking
usage to date is 95 million gallons of water. The Wasatch Drain tunnel was
drawn down to a historic low. The water level has since recovered to above 300’.
Alta Ski lifts usage 12 million gallons with a similar effect on the Bay City
mine.
Mr. Hanson gave a brief update of the
following:
·
SA3 has been monitoring Hellgate reservoir
dropping water levels since the fall. In December Mr. Carpenter isolated the reservoir
which has stopped the slow decline of water. Isolation tells us there is a leak
somewhere between the Hellgate reservoir and the
isolation valve at the entrance to the Superior parking lot in the 14” line.
SA3 will keep the line isolated until spring for further investigation.
·
The new Mid-Gad water tank access hatch is causing ice buildup in the
manway at the water surface. This is causing issues with water level reading.
Mr. Carpenter has insulated the hatch which has fixed the problem.
·
The Peruvian Reservoir vent was hit by a snowcat Christmas week. The vent
was damaged and caused the potential for contamination of the drinking water
reservoir. The SA3 staff fabricated a temporary repair lid
while the vent was being repaired. The reservoir was
inspected and the water was sampled at the reservoir and throughout the water system as a precaution. All the water samples tested negative for
coliform and e-coli.
·
The Hidden Peak treatment plant has developed leaking pumps seals. New
seals and pump rebuild kits have been ordered and the pumps will be repaired
once the parts arrive.
·
The Badger Beacon AMA starter kit was purchased. Based on initial
performance of the new meters that Mr. McIntosh and Mr. Carpenter have installed,
we have ordered seventeen more meters for installation.
·
Alta sewer meter issues. The Alta sewer meter is having intermittent Loss
of Echo problems. Because of the deep snow, we are hoping to make it to spring
before we repair or replace the meter. We have a spare meter on the shelf in
case.
·
The
Main Canyon sewer map has been updated with the surveyed in sewer manholes
from the Chickadee utility improvement project.
·
We are looking into replacing the 8-year-old computer server as we have
had recent problems with it during multiple power outages. We have scheduled a
meeting with our SCADA contractor and an IT company to discuss replacement options.
2021 Election- Mr. Hanson discussed the fact we have two Trustee positions up for election this
year. Ms. Alderin sent the letter to the Salt Lake County Clerk informing the
Clerk of the two open Trustee positions to be included in the election process.
A copy of key election dates, information and Board member qualifications are attached.
TREASURER’S REPORT Mr. Hanson reviewed with the Board of
Trustees, the Balance Sheet Previous Year Comparison report through December 31st,
2020. The Profit and Loss Budget vs. Actual January 1st through December
31st, 2020. These reports are emailed to members of the Board, prior
to this board meeting for their review. Financial reports are prepared by Salt
Lake County Service Area #3. Copies of financials are attached to the minutes.
APPROVAL OF BILLS PAID Vice Chairman Prosek asked for a motion that
the bills listed on the check detail dated
December 5th through January 14th 2021 as presented by Mr. Hanson hereby be
authorized and ratified to be paid by the office manager. Chairman Richards motioned
to approve. Trustee McGuinness seconded the motion and it passed unanimously.
Copies of the approved bills are attached to the minutes.
ADJOURNMENT There being no further business to be
discussed, Vice Chairman Prosek motioned to adjourn
the meeting at 1:11pm.
Salt Lake
County Service Area #3-Snowbird
__________________________________________________
Tom Prosek/ Vice
Chairman
ATTEST: _________________________________________
Bryauna
Alderin/Clerk
DATE: ____________________________________________