SALT LAKE COUNTY
SERVICE AREA #3 – SNOWBIRD
BOARD OF TRUSTEES MEETING MINUTES
February 12th, 2018
at the Service Area Administration Building
PRESENT: Dave Richards, Chairman
Kate McGuinness, Trustee
Tom Prosek, Trustee
Keith Hanson, Gen. Mgr./Treasurer
Monica Lisenbee, Office Manager/Clerk
Steve McIntosh, Systems Manager
MEETING MINUTES APPROVAL
Chairman Richards called the, "rescheduled", regular meeting to order at 10:05 a.m. Mr. Prosek then made a motion approving the meeting minutes from January 16th, 2018 board meeting minutes as written. Ms. McGuinness seconded the motion and it was unanimously carried.
Mr. Hanson memorialized the following individuals, recognizing each for their attributes to Snowbird Ski & Summer Resort and the community. The passing of Ted Johnson, Ian Cumming and Laura Edlund, leave us with sorrow.
SYSTEMS OPERATIONS AND DEVELOPMENT
1. Water Operations:
Main Meter: Mr. Hanson stated he installed a new main meter sensor. This is the meter that Salt Lake City reads. As stated at the previous meeting, there was confusion with the SLC, meter reader and it is important our numbers match SLC numbers. Meters thus far are tracking well.
Sludge Pump: The sludge pump in the tunnel has been rebuilt from the failure a couple weeks ago.
Hidden Peak: The CL2 System at Hidden Peak has also been rebuilt. This was the first major failure with the chlorination system. It is now totally rebuilt, and functioning. Mr. Hanson stated that the water deposits are hard on the system.
Snowmaking: To date, Snowbird has consumed 91,560,000 gallons of snowmaking water. Mr. Hanson commented that Snowbird still has 8.5 million gallons left in their additional allotment approved through Salt Lake City, which is at higher rate. Mr. Hanson thanked Ms. McGuiness for information on future snowmaking improvements and is discussing these improvements with Snowbird. Mr. Hanson has concerns he will be addressing, regarding piping and our infrastructure.
Water tests: are coming back satisfactory.
2. Sewer Operations:
Meadows Pump Station: Mr. Hanson explained the function of the Sugarplum Meadows lift station to the board. There was a recent pump failure, in which Mr. Hanson conducted a series of troubleshooting. The result was due to a control failure and Mr. Hanson explained, if it is not pumped the end result is a sewer back up in the Byrne residence. Therefore, for safety measures, Mr. Hanson had a Cottonwood Improvement District, flusher truck on site and also a loader in the area. Mr. Hanson managed to override the system and get the pump running. There will be costs to us from CID and an on-site electrician to replace the variable frequency drive. Lastly, Mr. Hanson stated that the automatic clutch on the retrieval system didn’t work and he will look at getting this repaired.
Chickadee Update: Keith reviewed preliminary project drawings with the board on the big screen. He discussed the "Bakery", invert at manhole 128. The final design for this project is coming soon.
Canyon Road Work: There will be work to highway 210 this summer and this will involve grinding and repaving the highway. The Service Area has 110 manholes in the canyon. Mr. Hanson has concerns that our manholes may be damaged while the grinding takes place and watch this project carefully.
Future Metering: Mr. Hanson discussed with the board, the necessity to upgrade our water meters to remote meters and the importance to have our readings more accurate. Badger Meters are built to high standards and cost $140.00 per meter. The telemetry receives data twice per day and then transfers the information. We can monitor meters from our computer system and be able to detect for example, a running toilet immediately. Mr. Hanson will have a formal proposal for the board soon.
UDOT Meeting: On February 7th, 2018 a Utah Department of Transportation/NEPA Scoping meeting was held at the Service Area. There are transportation funds set aside, for improvements to Highway #210. Mr. Hanson presented his suggestions and also the importance in maintaining a high standard of our water quality and protecting the sewer system. The attendees, discussed reversible lanes and HOV bus lanes. Mr. Hanson recommended to the board to visit YouTube/Phantom Intersection.
Patsy Marley: Mr. Hanson will be holding a meeting at the Service Area, with the Patsy Marley group. The purpose of this meeting is to discuss fiber installation, (Syringa), and the Patsy Marley subdivision utilities.
Policies and Procedures: Mr. Hanson stated that he has a goal to simplify the Policies and Procedures and Operation Plan for the Service Area. Preparation to begin soon.
State Bills: Mr. Hanson discussed bill HB 135-Extraterritorial Amendments and HB 303-Sizing Requirements with the Board of Trustees.
Hanson Schedule: Mr. Hanson advised the Board of Trustees of his following schedule.
Knee Replacement Surgery-April 3rd, 2018
Rural Water Conference: Steve McIntosh will be attending the Rural Water Association of Utah Conference-2/27-3/02-2018.
New Computers: We have two new Dell desktop computers for Steve and Keith
Mr. Hanson reviewed with the Board of Trustees, the Balance Sheet Previous Year Comparison report for January 1st through January 31st, 2018. Mr. Hanson then reviewed the Profit & Loss – Budget vs. Actual for January 1st, through January 31st, 2018. These reports are emailed to members of the board, prior to this board meeting for their review. Financial reports are prepared by Salt Lake County Service Area #3.
APPROVAL OF BILLS PAID
Mr. Richards made a motion to approve the bills listed on the January 17th, 2018
Through February 12th, 2018 payment registers, as presented by Mr. Hanson hereby be authorized and ratified to be paid by the manager. Ms. McGuinness seconded the motion and it passed unanimously. Copies of the approved bills are attached to the minutes. The check detail report is emailed to members of the board prior to this board meeting for their review.
There being no further business to be discussed, a motion to adjourn was made, seconded and unanimously carried at 11:09 a.m.
Salt Lake County Service Area #3-Snowbird
Monica L. Lisenbee/Clerk